JOFOC_Under_150K Eagle Butte O2 09022021.pdf

MEMORANDUM

Date: 09/02/2021 From: Dellray Dearborn/John Trebesch PE

To: Craig Wells, Chief of the Contracting Office, Great Plains Area IHS

Subject: Request for Approval of Justification for Other than Full and Open Competition

This is to request approval to solicit, negotiate and award a purchase order utilizing “other than full and open competition” in accordance with the Great Plains Area policy.

Please accept the following information and justification to support my request:

1. Service Unit: Eagle Butte Hospital

2. Requisition No.: IHS1437341

3. Total Estimate Cost: $30,215.86 (Include the cost for option year if applicable)

4. Justification Statement that Price is Fair and Reasonable:

The quote to purchase 8 liquid oxygen storage tanks is $30,215.86 This price is fair and reasonable. The facility currently has an increased use of oxygen due to the COVID-19 pandemic. The facility has been making weekly and or daily trips during the pandemic to fill their existing tanks. The vendor is the only vendor in the immediate area that provides liquid oxygen for hospital use. The vendor currently provides liquid oxygen to the facility. Due to the pandemic the vendor has a limited number of tanks available for rental use by hospitals. The purchase of the additional tanks will ensure the facility has the needed supply of oxygen for their patients.

5. Program Name: Great Plains Area IHS – Eagle Butte Hospital

6. Name of Proposed Vendor and Address:

Matheson Tri-Gas Inc. Aberdeen SD 57401, Duns # - 078811516

7. Brief Description of Service, Supply or Equipment:

This work will provide 8 additional 180 liter , 230 psi liquid oxygen storage tanks. This will provide the hospital with double the existing storage capacity.

8. Statutory Authority: (check appropriate box)

(x ) Sole Source FAR 6.302-1, 10 U.S.C. 2304(c)(1)

( X ) Unusual and Compelling Urgency FAR 6.302-2, 10 U.S.C. 2304(c)(2)

9. Fact and Statement Supporting the Use of the exception:

The facility is currently experiencing a shortage of oxygen due to the COVID-

19 pandemic. This has created an emergency situation that required personnel to travel to Aberdeen SD to have tanks filled on a weekly and or daily basis.

Recommendations/Concurrence/Approval (please sign and date)

Requestor: Dellray Dearborn /John Trebesch PE

Requestor’s Supervisor: Chris Peltier PE

Local Procurement Official: Danielle Chasing Hawk

Area Level II Contracting Officer: Craig Wells