JOFOC Steris Equip Maint Signed.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 09 Page 1 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C248-20-AP-3294

1. Contracting Activity: Department of Veterans Affairs, VISN 08, Bay Pines VA Healthcare System

10000 Bay Pines Blvd. Biomedical Engineering, Bay Pines, Florida 33744, and Lee County VA Clinic.

2. Nature and/or Description of the Action Being Processed: Provide service, , parts, labor, and transportation to perform preventive maintenance, calibration and repair on the following Steris sterilzier systems used at the Bay Pines VA Healthcare System and Lee County VA Medical Center.

3. Description of Supplies/Services Required to Meet the Agency’s Needs Labor, transportation, test equipment, diagnostic software, proprietary parts, and minor supplies (lubricants, cleaners, etc.)

required to perform preventive maintenance and repairs on the Steris, sterilizers listed below. The systems are located at the C. W. Bill Young V.A. Medical Center (Bay Pines VAHCS) and the Lee County Medical Center in Cape Coral.

EE # MANUFACTURER MODEL SERIAL # LOCATION

40755 STERIS CORP

AMSCO EAGLE 3021 R8104905-01 213-23-BP

85926 STERIS CORP AMSCO V-PRO MAX 0325612-12 1C109-100-BP

109161 STERIS CORP AMSCO V-PRO MAX 0316315-18 1C109-100-BP

97121 STERIS CORP AMSCO V-PRO MAX 0316814-09 2B165-CC-OPC

109546 STERIS CORP AMSCO V-PRO MAX 0324715-14 2B165-CC-OPC

4. Statutory Authority Permitting Other than Full and Open Competition

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: nN/A

OFOC SOP Revision 09 Page 2 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): 1st American is the only Steris authorized Service Disabled Veteran Owned Business approved to service and repair the above listed sterilizers.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Liability is high, failure to follow manufacturers repair and preventive maintenance procedures could cause damage to equipment and operators.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: 1st American is the only Steris authorized Service Disabled Veteran Owned Small Business approved to sevice and repair the above listed sterilizers. The STERIS equipment is of critical value to both C.W. Bill Young and Lee County VA Medical Centers. The lack of these instruments would directly jeopardize and effect patient care at these facilities. The anticipated cost of this procurement presented by 1st American is fair and reasonable to the Government based on previous purchasing history of prices. Previous procurement history of STERIS equipment: 36C248- 20-P-0040 $63,966.00.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: 1st American is the only Steris authorized Service Disabled Veteran Owned Bussiness approved to sevice and repair the above listed sterilizers. The vedndor stated that the products distributed to 1st American Medical Distributors, Inc. by STERIS Corporation are hereby guaranteed to be safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and any warranties and service and/or comprehensive maintenance agreements are transferred and will be honored by STERIS Corporation.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: STERIS Corporation has entered into an exclusive agreement with 1st American Medical Distributors, Inc., 151 Heritage Park Drive, Suite 201, Murfreesboro, TN 37129. They are therefore authorized to procure the equipment and servies from STERIS Corporation for any approved SDVOSB Federal Government opportunities.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition

1ST AMERICAN MED DISTRIBUTORS, INC.

257 FAIRMONT DR

MURFREESBORO, TN 37129-1204

615 904 1263

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: No known barriers.

OFOC SOP Revision 09 Page 3 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

___9/29/2020_________ Date

Eileen Blair_____________ Name Biomedical Engineering Bay Pines VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

______9/29/2020______ Date

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

_______9/29/2020________ Date

Adam Speert Branch Chief, Services Contracting NCO8, Bay Pines VAMC

AMBER C.

MILTON 1684392

Digitally signed by AMBER

C. MILTON 1684392

Date: 2020.09.29 12:42:53

__________________-04'00' A Contracting Officer NCO8, Bay Pines VAMC