JOFOC_Standing Orders_Redacted.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION DIRECTORATE

Control No. 2020-WHS-0071

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

UNDER FEDERAL ACQUISITION REGULATION SUBPART 6.3

1. AGENCY AND CONTRACTING ACTIVITY: The Contracting Activity is the Department of Defense (DOD), Washington Headquarters Services (WHS), Acquisition Directorate (AD), Enterprise Security

Services Directorate (ESSD). Requiring Agency is the Department of Defense (DoD) Fourth (4th) Estate.

2. DESCRIPTION OF ACTION: This action requests the approval to issue a follow-on contract for Onsite

Occupational Health Support Services to ensure full functionality of services already being performed under

Contract #HQ0034-20-C-0012. This action will be a hybrid type contract, which consist of Firm-Fixed-

Priced (FFP), Cost Reimbursement (CR), Time-and-Material (T&M), and Labor- Hours (LH) contract line items numbers (CLINs). The total estimated value of this contract is $648,904.90 for an 8-month period of performance with a 6-month extension of services in accordance with FAR 52.217-

8. The contract has an anticipated start date of March 20, 2020.

3. DESCRIPTION OF SUPPLIES/SERVICES: The DoD 4th Estate requires a follow-on contract for Onsite

Occupational Health Support Services in order to maintain continuity of support for the various 4th Estate agencies, while a competitive acquisition is being pursued in Fiscal Year (FY) 2020. The objective of the requirement is for the contractor to provide Clinical Health Services, Clinical Occupational Health Staffing Services to support the various 4th Estate agencies and their members. Clinical Health Services, Clinical Occupational Health Staffing Services to meet the occupational medical needs of the DoD. To meet the

DoD’s requirements the contractor shall: 1) Operate several clinics within the United States; 2) Provide the necessary Clinical Health Services, Clinical Occupational Health Staffing Services as required to geographically dispersed personnel through a network of clinics or licensed independent practitioners; and 3.) Provide vaccination services to covered DoD personnel.

Performance Periods Performance Period Dates Amount

Base Period March 20, 2020 – November 9, 2020 $370,802.80

4. AUTHORITY CITED: This action is authorized under provisions of 10 U.S.C. 2304(c) (1) as implemented by Federal Acquisition Regulation (FAR) 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements.” For DoD, NASA, and the Coast Guard, services may be deemed to be available only from the original source in the case of follow-on contracts for the continued provision of highly specialized services when it is likely that award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

1. REASON FOR AUTHORITY CITED: FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. Various DoD 4th Estate agencies and their members require Clinical Health Services, Clinical Occupational Health Staffing Services support, which includes a wide variety of services and programs aimed at helping individuals achieve healthy lifestyle choices. This requirement will be procured as a hybrid type contract.

In September 2019, Health and Human Services (HHS) notified DoD its decision to terminate the Clinical

Health Services, Clinical Occupational Health Staffing Services contract which DoD utilizes for Clinical

Health Services, Clinical Occupational Health Staffing Services. The HHS Clinical Health Services, Clinical

Occupational Health Staffing Services contract terminated on November 9, 2019. As a result, WHS/AD awarded bridge Contract #HQ0034-20-C-0012 for Clinical Occupational Health Staffing Support to the incumbent vendor Spectrum Healthcare Resources Inc. During the performance of this contract, it was discovered that the staff was unable to perform all duties due to the fact that standing orders, which provides

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION DIRECTORATE

the standard operating procedures for staff, were inadvertently not included. Consequently, this follow-on contract provides the necessary standing orders and procedures to allow the staff to perform all duties to support the mission. Failure to issue this follow-on contract could result in either a stoppage of work, or the clinics and staff operating only at 50% functionality of their required responsibilities. Doing so, would contribute towards inefficiencies, the lack of the Government being able to complete mission essential functions, and the Government paying full price for under-utilized services.

Implementing a new vendor to provide these services could result in unnecessary delays, interruptions in services, increased costs, and unnecessary hardships to members and their families who rely on these essential services. Therefore, a follow-on contract to Spectrum Healthcare Resources, Inc., is required to ensure continuity of support for these essential services while the Government is working a competitive acquisition in FY20.

5. EFFORTS TO OBTAIN COMPETITION: On March 6, 2020, Washington Headquarters Services (WHS)

Acquisition Directorate (AD) issued a “Notice of Intent to Sole Source” this requirement to Spectrum

Healthcare Resources Inc. on Federal Business Opportunities (FBO). The Notice of Intent was posted for three days and closed on March 9, 2020. No vendors responded to the notice to challenge the follow-on contract to Spectrum Healthcare Resources Inc.

6. FAIR AND REASONABLE COST DETERMINATION: The Government will make a determination of fair and reasonable pricing, using the procedures in FAR 15.404-1- Proposal Analysis Techniques;

specifically, FAR 15.404-1(b) (2) (ii) “Comparison of proposed prices with independent Government cost estimates.” Since this requirement will be solicited to the incumbent vendor, historical prices paid from the current contract were used to develop the Government estimate and will be utilized to determine fair and reasonable pricing.

7. MARKET RESEARCH: Market research has been limited to the pre-solicitation notice described under efforts to obtain competition, which was posted for 3 days on Federal Business Opportunity (FBO). No vendors challenged this effort.

WHS/AD will solicit this effort as a follow-on contract in order to maintain continuity of support for various

DoD 4th Estate agencies. The contract will be issued as the most logical and cost effective strategy and solution to the Government which will avoid duplicative costs and unacceptable delays in fulfilling the agency’s requirement and a potential gap in performance of critical services while a competitive acquisition is taken place.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

Place Holder for Taiwanna’s signature

Make sure signature is included for file 3/23/2020

Taiwanna Smith Date

Technical POC, DHRA

MONTGOMERY.ANDREA.

M.1048202167

Digitally signed by

MONTGOMERY.ANDREA.M.1048202167

Date: 2020.0_3_._2_4 1_1 :0_0 :5 1_-_0_4'0_0'

Andrea M. Montgomery Date

Contracting Officer, WHS/AD