JOFOC_for_EP-W-17-022_Redacted_for_Posting_Redacted_2_7_23_1.pdf

other information-related topics.” The EPA defines “directives” as “enforceable agency-wide documents that establish requirements for EPA employees and contractors regarding specific topics within the agency (e.g., IT/IM, HR). “Directives” is used as a collective term for policies, procedures, standards, manuals, and orders. All agency-wide IT/IM directives are required by federal and agency mandate to be up-to-date and in enforceable. A lapse in GDIT’s support services jeopardizes Policy, Planning, and Evaluation Divison Support’s (PPED) ability to create and revise required new and existing policy. In the absence of the ability to update and produce new policy, EPA is at risk of being out of compliance with federal and agency mandates.

OEI Planning

In support of the OEI Planning task, PPED supports the Chief Information Officer (CIO), who has agency-wide responsibility for privacy, including implementation of privacy protections;

compliance with Federal laws, regulations, and policies relating to privacy; management of privacy risks at the agency; and a central policy-making role in the agency. Specifically, PPED supports the agency-wide System of Records Notices (SORN) program. By law under the federal Privacy Act, no Agency IT system that collects and retrieves Personally Identifiable Information (PII) can enter production without having a SORN in place. A lapse in the services rendered from this task within the current PWS would endanger the EPA’s ability to create and update SORNs.

The impact from this lapse in service would result in the Agency’s inability to utilize and operate many mission-critical IT systems, therefore putting EPA in violation of the Privacy Act.

IT/IM Governance

GDIT supports the CIO’s Strategic Advisory Council (CIO SAC). The CIO SAC is the premiere strategic advisory board for IT/IM governance in the Agency. The CIO SAC meets regularly to enforce IT/IM governance and counsel the CIO on decisions that impact every program office and region within the Agency. A lapse in support services negatively impacts the CIO SAC’s ability to meet, strategize, and collectively review the Agency’s IT/IM investments for the purposes of making Agency-wide decisions and approvals for IT/IM investment and disinvestment. This is an activity that is required by multiple federal mandates including, but not limited to: the Clinger- Cohen Act, the FITARA Act, and OMB mandates.

GDIT has also been able to meet strict EPA deadlines for all of the Office of Mission Support IT related data calls, software management, FITARA reviews, Capital Planning and Investment Controls (CPIC) investment oversight, hardware refresh and 508 compliances. Without GDIT’s knowledge and experience, EPA’s ability to be in compliance with the Office of Management and Budget (OMB) requirements.

6. Government-wide Point of Entry (GPE)/FedBizOps Announcement/Potential Sources:

A notice of intent to issue a sole source award has been publicized to the Government point of entry (GPE) as required by FAR Subpart 5.2.

7. Determination of Fair and Reasonable Cost:

The anticipated cost to the Government is determined to be fair and reasonable by the Contracting Officer for this three (3) month extension. As this is an IDIQ, extending the contract will not result in a direct cost, however, it is anticipated that five (5) task orders under this IDIQ will be extended.

The total Independent Government Cost Estimate (IGCE) amount for these extensions is

. It is anticipated that the labor rates will be the same as the rate of the current extension or at a reasonable market increase (etc). The contractor previously held their labor rates for the six-month extension in accordance with FAR 52.217-8. These rates were deemed to be fair and reasonable at the time of award. The IGCE used the contractor’s option year four monthly burn rates for the TOs and applied a five percent cost of living adjustment to consider current market rates for 2023.

8. Description of Market Research:

No additional market research was conducted for this three (3) month JOFOC/extension request for the reasons of mission critical work as stated in item 5 in this justification. Based on the information found in item 5 of this document, it is not reasonable to believe that a contractor could take over and provide the services required in the three (3) month extension. Therefore, a sole source extension to the current contract is the only responsible way to meet this critical EPA requirement.

The Government is not stating that there are no other contractors who can provide ITIM technical and professional support services. The Government understands that there are other companies that provide similar operations and maintenance support services. The Government is instead saying that considering the short period of performance contemplated within this extension and that the follow-on contract task order awards will be competed amongst eligible, qualified companies, that no other contractors could transition this workload from General Dynamics and efficiently continue performance without potential reduced services, increased costs, and unnecessary risks to the Government. This three (3) month extension of services is not an attempt by the Government to limit competition to the incumbent contractor but to provide additional time to compete, negotiate, and award the follow-on contract task orders.

9. Any Other Supporting Facts:

None currently.

10. Listing of Interested Sources:

No additional sources known.

11. Actions Taken to Remove Barriers to Competition:

All follow-on task orders are being recompeted using General Services Administration (GSA) One Acquisition Solution for Integrated Services (OASIS) in accordance with the Federal Acquisitions Regulation (FAR). Advanced Acquisition Planning packs have been initiated by each corresponding task orders’ program office and forwarded to the Office of Acquisition Solutions (OAS) Information Technology Acquisition Division (ITAD). Extending the base IDIQ by three months, and subsequentially extending the individual task orders should provide EPA’s OAS ITAD contracting with sufficient time to award follow-on task orders utilizing GSA OASIS.

12. Statement of Delivery Requirements:

This three (3) month extension will extend the contract out from January 25, 2023, to April 24, 2023.

13. Total Estimated Dollar Value of the Acquisition Covered by this JOFOC:

While there is not a direct cost to the extension of the IDIQ, it is anticipated that five (5) task orders will be extended IAW FAR 52.216-18 Ordering. The not to exceed ceiling of this IDIQ contract is $115,000,000.00. The total amount of awarded task orders under the IDIQ is $12,348,208.90.

The extensions for all the task orders are estimated to be . There is sufficient ceiling remaining to accommodate the proposed task order extensions.