JOFOC-__CentralParking.doc

Attachment C HHS Template and Instructions for a Justification for Other than Full and Open Competition

Completion Instructions: HHS has established a standard template for preparation of a Justification for Other than Full and Open Competition (JOFOC) for non-Federal Supply Schedule acquisitions exceeding the simplified acquisition threshold. Operating Divisions (OPDIVs) shall prepare the template in accordance with these completion instructions. (NOTE: The Project Officer (PO) has responsibility for completing all of the information items included in the template, with any necessary assistance from the cognizant Contracting Officer (CO) and Contract Specialist (CS) -- especially for items 3.(b), 4., 6., 7., 8. and 10. listed below.

The instructions for preparing a JOFOC are specified in “red” and should be deleted prior to processing the document for review and approval. Also, do not include the completion instructions in the completed document.

A completed JOFOC must contain all of the applicable bolded headings in the order specified. Place the required information directly next to, or under, the applicable heading. If a heading does not apply to a specific JOFOC, indicate “not applicable” (N/A) next to it. Reference and attach any additional information necessary to support the JOFOC.

Justification for Other than Full and Open Competition

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS, IHS, Phoenix Area Office

b. Sponsoring organization. Phoenix Area Office

c. Project Officer information.

· Project Officer name: Elsie Johnson, Supply Management Specialist

· Mailing address: 40 N. Central Avenue, Suite 504, Phoenix, AZ 85004

· E-mail address: Elsie.Johnson@ihs.gov

· Telephone number: 602-364-5362

2. Nature and/or description of the action being approve

a. Acquisition purpose and objectives. This procurement is for Parking Service for the purpose of providing employee parking facilities. The Phoenix Area Office has a GSA Building lease with Hines GS Properties since 1997.

b. Project background. Hines GS Properties is tied with Central Parking who is the vendor for the Parking garage. The Phoenix Area Office has used Central Parking for parking service since 1997. Purchase Order HHSI247201200072P, Central Parking Corporation, POP 4/01/2012 to 03/31/2015, estimate $184,200.00. This project is a yearly continuation of parking service.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Parking and Validation service b.

Project description. Vendor shall provide parking and parking validation service for the Indian Health Service, Phoenix Area Office employees and visitors at the parking garage located at Two Renaissance Square, 40 North Central Avenue, Phoenix, AZ 85004.

bParking service is divided into unreserved and reserved parking. Unreserved parking is reserved for the following: Employee Parking, Government Vehicles, Disabled employees, Carpool, and Bargaining Unit Employees. Reserved Parking is reserved individual parking. The current leasing agreement with Indian Health Service has 15 reserved parking at no cost, reserved for Area Director’s Office. Validation Service is reserved for Tribal Leaders and visiting Officials.

· Requirement type.

( Research & development (R&D) ( R & D support services

( Support services (non-R&D) ( Supplies/equipment

( Information technology (IT) ( Construction ( Architect-engineer (A & E) services ( Design-build ( Other (specify): _______Parking Service__

· Type of action.

( New requirement ( Follow-on ( Other (specify): ______________________

· Proposed contract/order type.

( Firm-fixed-price ( Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee): __________ ( Cost-plus-fixed-fee ( Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee): ___________ ( Time and materials ( Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): ___________ ( Other (specify): ___________ ( Completion Form ( Term form

· Acquisition identification number. Requisition IHS1259805 c.

Total estimated dollar value and performance/delivery period. Total is estimated at $212,000.00

4. Identification of the statutory authority permitting other than full and open competition.

( This acquisition is conducted under the authority of 41 United States Code (U.S.C.) 3304(a)(1) as set forth in Federal Acquisition Regulation (FAR) 6.302-1 (2).

( This acquisition is conducted under the authority of section 4202 of the Clinger-Cohen Act of 1996.

( This acquisition is conducted under the authority of the Services Acquisition Reform Act of 2003 (41 U.S.C. 428a).

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

a. Name and address of the proposed contractor(s). Central Parking Corporation, 400 E Van Buren St, Ste 440, Phoenix, AZ 85004

b. Nature of the acquisition and proposed unique qualifications of the contractor(s). Hines GS Property is tied with Central Parking who is the vendor for the Parking garage. Hines GS Property is the sole provider of Central Parking and therefor the only vendor that can meet our parking and validation needs. The Phoenix Area Office has used Central Parking for parking service since 1997.

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies. NA Notice will be posted in accordance with Subpart 5.2 7.

Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable. Pricing is commercial and routinely charged according to the general public pricing. Parking Service – Parking Price Rate: $66.37 Unreserved per vehicle per month; $97.47 Reserved parking per vehicle per month; $12.50 per day per ticket. Validation Price Rate: $1.25 per 20 minutes; Maximum of $12.50 per day per ticket.

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

Central Parking is the only vendor within the building that can provide this kind of service.

9. Any other facts supporting the use of other than full and open competition.

10.

Listing of sources, if any, that expressed, in writing, an interest in the acquisition. None 11.

Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services. Parking service to be provided for Phoenix Area Office employees as long as we have a GSA Building Lease with Hines GS Properties.

12.

Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs, schedule requirements and other rationale for other than full and open competition, are accurate and complete.

Supply Management Specialist

Support Services Supervisor

Executive Officer

13.

Contracting Officer certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Contracting Specialist

14.

Chief of the Contracting Office and Head of the Contracting Activity signature(s).

Chief of the Contracting Office

15.

Competition Advocate signature.

16.

HHS Senior Procurement Executive signature.

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