JnA-Jeppeseen_Mission_Planning_V4.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

25 May 2018 FOR OFFICIAL USE ONLY Page 1 of 5

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity: 55th Contracting Squadron

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable): 1ACCS/45RS Mission Planning Software

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $2,011,312.10 Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a) ) Sign and Save Procedure

** The text in the signature blocks below is editable, including the title.

** To remove a row, click the "X" next to the signature block. CAUTION: Once removed, it can only be restored by downloading the BLANK FORM again.

Date

17 Apr 2019

Contracting Officer Mr. Cody Benjamin 55 CONs/PKB, (402) 294-3621

Signature

X

Date

15 May 2019

Local Legal Reviewer Ms. Lesley V. Colosimo

55 WG/JA (312) 272-5557

Signature

X

Date

16 May 2019

Chief of the Contracting Office (COCO) HAYES J. WEIDMAN, Lt COL, USAF

55 CONS/CC/ (402) 232-6358; DSN 272-6358

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date

23 May 2019

Competition Advocate Aaron D. Judge, Lt Col, USAF

AFICA/KC (OL-ACC), 574-5372

Signature

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 2 of 5

I. Contracting Activity.

Department of the Air Force, Air Combat Command, 55th Contracting Squadron, Offutt Air Force Base (AFB), NE is the contracting organization responsible for this Sole Source Justification for other than full and open competition. The Procuring Contracting Officer is Mr.Cody Benjamin.

II. Nature and/or description of the action being processed.

Request approval to award a new contract using other than full and open competition procedures to provide essential mission planning software licenses, electronic navigation, charting products, and technical maintenance in support of the 1st Airborne Command Control Squadron (1 ACCS) and 45th Reconnaissance Squadron (45 RS) at Offutt AFB, Nebraska. There is only one responsible source and no other supplies or services will satisfy agency requirements. Through market research Jeppesen Sanderson Inc., 55 Inverness Drive East, Englewood, CO 80112 was identified as the only company that can provide this requirement to meet the Government's needs.

III. Description of supplies/services required to meet agency needs.

This requirement calls for a base year plus four (4)-one (1) year option periods, with the base period of performance starting 06 Jun 19 and ending 05 Jun 20. The estimated total value is $2,011,312.10 for the five (5) year contract that will be funded using 3400 funds. The contract requires more than one fiscal year due to the inability for a contractor other than Jeppesen to meet the requirement without an unreasonable transition.

1 ACCS and 45 RS require software licenses for a robust, unique mission planning and dispatch system that incorporates civilian and military airspace navigation data and flight plans for worldwide application. The system must directly integrate with the U.S. Federal Aviation Administration's (FAA) air traffic control system as well as all foreign nations' air traffic control systems.

The system must perform 110 releases for the 1 ACCS/45 RS (a release is a flight plan for aircraft taking off from Base X, flying to and landing at Base Y) annually with modifications which will include all flight planning and crew briefings. This will also include Notice to Airmen (NOTAMS).

NOTAMS is a time critical message that directly affects the safety of flight. AFI 11-202 Volume 3 dated 22 Oct 2010 (General Flight Rules) requires pilots to review NOTAMS prior to every flight from the vendor's dispatchers. An example of a NOTAM is “Offutt AFB runway is closed.”

Dispatchers have to be FAA Part 121 certified to meet all global missions ensuring accuracy of routing, threat avoidance, logistic support, coordination of diplomatic overflight, air traffic control, and support in emergency actions. Simultaneously, the dispatch function will be able to maintain sufficient personnel during execution to mission plan future mission requirements.

The following is a list of system requirements:

- Software license for a robust, modern mission planning engine that provides full capability for planning, refueling, orbiting, delaying and holding for all mission plans.

- Crew dispatch support for approximately 110 sorties per contract year, at least one FAA Part 121 certified dispatcher will be available 24/7/365 for missions.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 3 of 5

- Mobile Flight Deck (FD) for the iPad in support of 4 x E-4B and 2 x OC-135 aircraft. Capability to integrate moving map technology via iPads to avoid procurement costs of another type of tablet.

Capability to access Jeppesen Integrated Electronic Flight Bag (EFB) suite or similar system Aviator, Trip Kit, etc.

- Meet with 1 ACCS and 45 RS annually to demonstrate system features and discuss any changes to mission and flight software.

- Ability for the E-4B aircraft to utilize digitized aircraft performance data to run algorithms against airport, terrain, obstacle and a full spectrum of data that are in compliance with FAA.

The CLIN structure is as follows:

X001 - E-4B Software License X002 - OC-135 Software License X003 - E-4B iPad Support X004 - OC-135 iPad Support X005 - E-4B OpsData

IV. Statutory authority permitting other than full and open competition.

AFFARS 5313.501 -- 10 U.S.C. 2302(b), Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The Jeppesen system supports the unique, no-fail mission of the E-4B for 1 ACCS and the OC-135 for 45 RS. Jeppesen Sanderson, Inc. is the only company that currently has commercial world-wide navigation and charting products that is certified to incorporate military airspace information for use on military aircraft. Additionally, any new applications added to the Electronic Flight Bag via iPad requires application approval, compatibility verification, and additional certification costs. The dispatch services provided by Jeppesen uses technical order data to accurate model the performance of the E-4B from takeoff through multiple air refueling operations to landing. This data is owned by Boeing. A new contractor would have to secure access to the Boeing performance data and develop models that integrate the data into the mission planning contract. A new contractor would also be required to meet with Government personnel for product development and approval before a certification process to begin. For a new contractor to gain certification, to be approved for US military use, and to incorporate all the required mission planning information would take a minimum of 18 months.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The following companies were contacted and each verified it does not currently have a mission

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 4 of 5 planning solution meeting all the mission planning requirements.

- Seattle Avionics: This company's navigation database covers only the U.S. and parts of Canada

- Uvflightplanner.com: This company's worldwide navigation database does not include military airspace

The 55th Contracting office conducted market research using FPDS-NG in which contract number FA4452-16-C-0009 and W91QV1-17-C-0153 were found to have been awarded on a sole source basis for the same Jeppesen product, for the same reasons, in that they were the only contractor that could provide the entire suite of system requirements listed in Section III above.

The 55th Contracting office posted a sources sought via FedBizOpps on 28 February 2019. The Source Sought included the draft Performance Work Statement (PWS) and requested documentation of technical expertise and capability in sufficient detail for the Government to determine if the company possesses the necessary functional area expertise and experience to meet the requirements.

Three (3) companies responded, including Jeppesen Sanderson, Inc. A technical expert reviewed the responses. The other two companies do not have a commercial flight publication which is certified for use, IAW DoD Flight Productions, on the E4B aircraft. Additionally, one company confirmed that it would take several years to develop and implement a product that would be suitable and certified for use.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

A price fair and reasonable analysis will be performed and documented in a Preliminary Price Negotiation Memorandum (PPNM). Price fair and reasonable will be assessed by comparing the vendors' previous sales to other commercial entities, previous acquisitions, and vendor catalogue pricing. If necessary, other than certified cost and pricing data will be evaluated to determine price fair and reasonableness.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was conducted through the internet, a sources sought, other contracts, and aviation publications, which confirmed that Jeppesen Sanderson, Inc. is the only U.S. Company that can provide all the products required. Additionally, Jeppesen is the only commercial flight publication which is certified for use, IAW DoD Flight Publications, on US military aircraft. Jeppesen Sanderson, Inc. is currently fulfilling the requirement for 1 ACCS and 45 RS under contract FA4600-14-C-0010.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Jeppesen Sanderson, Inc. is the proprietary owner of the flight planning software used by mission planners for air crew flight plans. A new company fulfilling this requirement, could attempt to obtain data rights to Jeppesen's proprietary software or develop system. This would incur unacceptable delays and negatively impact mission operations, which increases the risk of personnel safety.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 5 of 5

Devices would be affected by a change in system if this acquisition was awarded to another contractor. The per device licensing cost for another company ($200 per device) would increase the cost to the government.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Jeppesen Sanderson Inc. 55 Inverness Drive East, Englewood, CO 80112-5498 Collins Aerospace, 2551 Riva Rd. Annapolis, MD 21401 Northrop Grumman, One Space Park Drive Redondo Beach, CA 90278

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The Government conducted a sources sought that attracted two additional companies that were interested in this requirement, but both are unable to fulfill the requirements. Although market research has concluded that Jeppesen Sanderson Inc. is the only source capable of satisfying this requirement at this time, the requiring activity and the contracting office will continue to seek additional opportunities for market competition by posting sources sought and informing industry of future requirements.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items 25 May 2018 Page of International Agreement Competitive Restrictions (IACR) March 2018 Page of NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Funding level for this acquisition:

Authority:

Justification Type:

COORDINATION (AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

** To remove a row, click the "X" next to the signature block. CAUTION: Once removed, it can only be restored by downloading the BLANK FORM again.

APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the funding level selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4)) V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5))

Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 2304(f)(4)).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification. Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired. Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)] XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

Do You Need to "REDACT" Text?

This template is interactive and has special features. In its current state, it cannot be redacted. In order to redact any portion of this template, you must first convert it to a normal PDF file. Click here for instructions.

9.0.0.2.20120627.2.874785