jitenv2011R.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

RATING

PAGE

OF PAGES

|39

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

JITENV2011R

4. TYPE OF SOLICITATION

x SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

1/13/11

6. REQUISITION/PURCHASE NO.

7. ISSUED BY

CODE

8. ADDRESS OFFER TO (If other than Item 7)

US Government Printing Office

732 North Capitol and H Streets, NW

Room A340

Washington, DC 20401

US Government Printing Office

Acquisitions Services – Barbara Higgs 732 North Capitol St., NW, AS Washington, DC 20401

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9.

Sealed offers in 1originalcopy for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in Room c161, until _11:00 a.m.___ local time February 3, 2011.

CAUTION ( LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

Barbara Higgs

AREA CODE

NUMBER

512-2010

11. TABLE OF CONTENTS

AND OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated):

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND

OFFER (Type or print)

ADDRESS

OF

OFFEROR

15C. CHECK IF REMITTANCE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

Cost Code 0002 Object Class 25.83

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

FORMCHECKBOX

10 U.S.C. 2304(c) ( )

FORMCHECKBOX

41 U.S.C. 253(c)( )

ITEM

Section G

#4

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

Government Printing Office

See Section G

26. NAME OF CONTRACTING OFFICER (Type or print)

Sheree Young

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

SECTION –B- SUPPLIES/SERVICES AND PRICE/COST

This is a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for the procurement of envelopes. The period of performance includes a base period beginning March 1, 2011 thru September 30, 2011 and four one-year option periods as described below.

Base Period:

March 1, 2011 thru September 30, 2011.

Option Year One:

October 1, 2011 thru September 30, 2012.

Option Year Two:

October 1, 2012 thru September 30, 2013.

Option Year Three:

October 1, 2013 thru September 30, 2014.

Option Year Four:

October 1, 2014 thru September 30, 2015.

SECTION – B -

SUPPLIES OR SERVICES AND PRICES/COST

ENVELOPE SCHEDULE

Item

No.

(MX)

Fiber

basis, 17 x 22 inches, 32 pounds. Size: 9½ x 12 inches open side, side seams, with square 1¾ inch gummed flap. Booklet style with side flaps to glue inside (Style C). See Section J. Each internal box shall be marked with a manufacturing run number.

basis, 17 x 22 inches, 40 pounds.

Size: 10 x 15 inches with 5-inch flap. Open side, gummed, high-cut, side seams, and high shoulder (Style C). See Section J. Each internal box shall be marked with a manufacturing run number.

basis, 17 x 22 inches, 40 pounds.

Size: 12 x 16 inches. Open side, gummed, high-cut, side seams, and high shoulder (Style C). See Section J. Each internal box shall be marked with a manufacturing run number.

SECTION – C – SPECIFICATIONS

SCOPE

The United States Government Printing Office (GPO) has a requirement to procure envelopes. This Just in Time Contract (JIT) will require the successful contractor(s) to deliver envelopes in various quantities within 72 hours after notification. Rush deliveries will be required as needed on a 24-hour, 7 days a week basis. GPO reserves the right to pick-up envelopes from the contractor’s designated facility.

This solicitation will cover a base period beginning March 1, 2011 through September 30, 2011, with four (4) additional one-year option periods.

The contractor shall provide the GPO with weekly reports electronically and in paper format for each item on the contract as to the estimated contract quantity; amount purchased by GPO, the amount available for rush deliveries, and amount the contractor has on order with manufacturer/converter. The contractor shall also provide the GPO with access to their online store and capability for their online ordering.

Designated GPO officials reserve the right to visit and inspect the facility of the successful contractors.

The Government is not required to purchase from the Contractor any items not ordered during the contract period.

Summary of Specification for GPO Envelopes

Envelopes described in this IFB shall be a commercial match to the Government standard sample for color unless otherwise specified below. The tolerance permitted for a color match varies with the grade of paper and is stated below. A commercial color match generally should not exceed DE (CIELAB) = 5.0 from the Government’s established color standard and subject to approval by the Government prior to the first delivery. The “white” color standards have been coded B through F while colors are designated as “business colors” or “vellum colors”.

To obtain additional information about the Government’s standard samples program or to obtain sheets of the physical sample for these colors, contact the COTR. The standard samples program is also described in greater detail in part 3 of the Government Paper Specification Standards. The written specification requirements can be viewed on GPO’s website at the following address: www.gpo.gov/customers/vol11.htm or for a copy of a single specification by email to qcimd@gpo.gov or by phone, (202) 512-0782.

The following table lists the association between GPO envelope lot numbers and the applicable specifications standard in the No. 11 book. Any clarifications and/or deviations from the referenced specifications standard (parts 1 and 3) such as tolerances or drawings and whether the precision acceptance criterion (part 4) is applicable, are included in the following table.

Use JCP V10

Lots 415, 424, 425, 426 and 430 – Style C Construction

Commercial match to Kraft Shade

Minimum Content Standards for Envelopes

The specifications which are referenced in this solicitation incorporate the paper “Products Recovered Materials Advisory Notice” (Paper RMAN II) dated June 8, 1998 (63 FR 31217) under the authority of Sections 2002 (a) and 6002 of the Solid Waste Disposal Act of 1976, as amended, 42 U.S.C. 6912(a) and 6962, and Executive Order 13101, "Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition,” dated September 14, 1998. Subsequent Comprehensive Procurement Guidelines (CPG) includes the 2007 Buy Recycled Series Paper Products available from the Environmental Protection Agency website. The minimum content requirement for recovered materials including cotton/linen and/or postconsumer fiber/material, as applicable has been summarized for each item required in this IFB and included in Section J.

Generally, the recovered and/or postconsumer fiber/material content follows the Government Paper Specification Standards. In some instances, GPO requires a minimum content that is different from what is stated in No. 11 specifications book. The minimum content requirements (in Section J) are mandatory for all envelope lots specified in the IFB.

Standard Samples The original set of standard samples cited in the specification standards is maintained and preserved at the U.S. Government Printing Office. They are available upon request from the CO or COTR.

General Envelope Requirements All envelopes shall be of the dimensions given, shall be made in the most thorough and workmanlike manner, and shall be cut sufficiently high to prevent the adhesive from coming in contact with the contents of the envelope. The quality and width of adhesive applied on the flaps and seams shall be sufficient to insure permanent adhesion of the seams and flap when sealing. Split gumming on flaps is permissible, not to exceed the width of the seam it covers and to be positioned over the seams. Envelopes must be capable of being run on all types of automatic inserting and sealing equipment. Care shall be exercised to prevent an excessive amount of adhesive being used on the seams, causing the inside seams to adhere to the inside of the envelope. The flaps must not stick to the body of the envelopes, but shall be capable of being quickly and securely sealed by application of the specified pressure after moistening.

Style The style shall be “high-cut side seam” or Style C illustrated in Section J except when otherwise specified.

Window Envelopes requiring a window shall be square cornered 1-1/4 X 4-3/4 inches in size located ¾ inch from the left side of the envelope and 1/2 inch from the bottom. Window material shall be transparent and clear so that the printed matter inside is distinctly legible through the window.

Adhesive Quality

All adhesives used shall be free from ingredients, which would tend to discolor the paper. They shall be clean and free from offensive odor, and of such consistency when applied to the seams and sealing flaps of the envelopes as to prevent curling of the envelopes after drying, or adhering of the sealing flaps prematurely in storage, use in common office laser printers, etc. The adhesive shall be able to resist the heat and pressure of common office laser printers so that the flap adhesive does not become soft and tacky causing the flap to stick to the body of the envelope, since the envelopes ordered will be addressed by a variety of office machines, including laser printers. Envelopes will be rejected if they seal when subjected to the heat and pressure conditions common to office laser printers. Envelopes drawn from cartons opened for inspection shall not show curl or warping due to moisture in the adhesive and on the seams or sealing flaps.

Laser Printer Capable Envelopes shall be suitable for processing in laser printers before and after offset printing.

SECTION – D - PACKAGING AND MARKING

PACKING, WRAPPING, AND LABELING REQUIREMENTS

Envelope Packing

All envelopes shall be packed in a single row or layer, resting on their long dimension, with flaps up and closed and faced in the same direction. All envelope outer cartons shall have directional arrows stamped on side of carton indicating upright position and all cartons stacked on pallets according to direction of arrows.

Envelope Boxing

All envelopes shall be packed in strong interior chipboard or strawboard boxes. Envelopes shall be securely packed so as to prevent curling or warping due to excessive space.

Boxes shall be labeled in such manner as to show the name of the contractor, property number, order number, date of manufacture, manufacturing run number, size of envelope, and quantity enclosed.

Envelope Quantity

The envelopes shall be packed 500 per box and10 boxes per carton.

Envelope Palletizing

Envelope orders consisting of 2 or more tiers shall be banded or stretch wrapped and shipped on four‑way entry pallets conforming to ASME MH1a, part 9, dated 1993 Type III, Four-way (Partial) Flush Pallet. Containers shall be securely stacked on a pallet without overhang and shall not exceed 60 inches in height and not damage the envelopes and containers. The American Society of Mechanical Engineers standard MH1a can be obtained from the ASME, telephone 800-843-2763 (www.asmeny.org).

All cartons of envelopes shall be cross tied on the pallets and not stacked perpendicular (one on top of the other in a straight line). If false or empty containers are used, or if partially filled containers are included on the pallet, these containers shall be stacked on the top layer, and be conspicuously identified by either a bright color or by large lettering indicating these containers require special attention. For Lot numbers 415 and 424, insert between the bottom 3 tiers of envelopes a binder’s board with a minimum thickness of 0.0098 inch.

Weight, Banding, and Marking

All envelopes shall be packed on pallets and the gross weight shall not exceed 3,000 pounds.

Wrapping

All wrapping material for envelopes must be recyclable.

Labels and Shipping Memoranda

Labels shall be easy to read and entries printed, stenciled and/or stamped. Envelopes shall be numbered in consecutive numerical order with no more than a four (4) digit number starting with "1" (one) for each purchase order. All labels are to be provided by the contractor.

All cartons of envelopes shall be distinctly and accurately marked on each end to show type of envelope, quantity, color, size, order number, lot and property numbers, and name of contractor. Labels are to be pasted on both ends of cartons.

All envelopes shall be distinctly and accurately marked with labels to show type of envelopes, quantity, color, size, substance; and net weights on skids; order number, lot and property numbers; and name of contractor. Labels are to be pasted on the cartons.

On shipments made to the GPO Warehouse, shipping documents shall accompany each shipment to the GPO Warehouse. Failure to comply with these instructions may result in delay in payment or rejection of shipment.

Additionally, an electronic manifest must also be furnished and emailed to qcimd@gpo.gov for each shipment. The contractor shall provide a manifest in accordance with the EMBARC standard. An alternate format may be acceptable and provide the following information subject to acceptance by the Government: supplier name, ship date, shipping weight, total items in shipment, and a detailed skid/roll listing with basis weight, stock description, skid/roll identifier, size, tare weight and gross weight, and sheet count. Information on EMBARC standards is available through www.idealliance.org.

On direct shipments made to other federal agencies, the shipping documents shall be faxed to the Contracting Officer at (202-512-1354) within 2 days after delivery has been made. Requested Proof of Delivery documents are to be furnished within three working days.

SECTION – E – INSPECTION AND ACCEPTANCE

INSPECTION, TESTING, ACCEPTANCE OR REJECTION

Mill Inspection The contracting officer may at any time cause inspection to be made of the manufacturer of the envelope stock and/or converting plant in such manner as either may desire. The contractor shall maintain records, for purposes of Government audit, that will verify (i) the contractor’s certification of the minimum recovered materials including cotton/linen and/or postconsumer fiber used in the performance of the contract, (ii) that the , envelopes are in compliance with the specification requirements and, (iii) the envelopes are manufactured in accordance with the minimum content standard stated in the solicitation, whether the materials are manufactured by the contractor or another manufacturer. The contractor, if not the manufacturer, shall obtain this information from the manufacturer. The contractor shall maintain and make these documents available to the Government, upon request, for one year after the expiration of the contract.

Mill Letter

Each bidder shall submit a separate mill letter with their bid containing the complete names and mailing addresses, including zip codes, of the manufacturer of the envelopes, proposed by the bidder. The mill representative’s name, telephone and email address shall also be included. No change shall be made in the name or location of the manufacturer without prior approval by the U.S. Government Printing Office.

Testing

All items shall be subject to inspection and tested by the Government to the extent practicable and at all times and places including the period of manufacture, and in any event, prior to acceptance. Testing standards used in measuring the characteristics of paper and envelope are found in Part 2 of the Government Paper Specification Standards and those standards used in testing cartons include the following:

A. Contractor Inspection Responsibility - The contractor’s manufacturer shall provide and maintain an inspection system that is acceptable to the Government covering the lots to be delivered hereunder. The inspection system required to be maintained by the contractor’s manufacturer may be at the contractor's own facilities or any other inspection facilities or services acceptable to the Government. It shall be utilized to perform all inspection and tests of materials and components prior to incorporation into end articles and for such end articles prior to offering them for delivery under the contract. The contractor‘s manufacturer is responsible for controlling product quality and for offering to the Government for acceptance only items that conform to contract requirements. Copies of all the inspection records and test results shall be furnished with the outturn samples. The right is reserved by the Government to evaluate the acceptability and effectiveness of the contractor's manufacturer inspection system prior to award and periodically during the contract period.

B. In no event shall the Government's right to inspect and test completely any or all lots offered for delivery or ordered under the contract be waived. Failure of the contractor’s manufacturer to maintain an acceptable inspection system may result in termination of the contract.

Sampling and Testing of Deliveries

All envelopes supplied under this solicitation must meet the specifications for color and constructions as outlined in this solicitation. See Section below for sample submission requirements (also in Section J). QC Samples are required for each new manufacturing run of an item manufactured specifically for the GPO rather than a commercial item.

A. QC Samples - Submission of QC samples applies to items manufactured SPECIFICALLY for GPO. Detailed manufacturing test data and/or a certificate of analysis (COA) shall be provided electronically, via e-mail to qcimd@gpo.gov upon completion of the manufacturing /converting run along with submission of QC samples under separate cover. The COA and/or test data from the paper manufacturer and inspection test data from the envelope converting operation must be certified by the QA/QC official and not the contractor. The submissions shall include the email address for the technical contact at the manufacturing or converting operation.

From each manufacturing / converting run, the manufacturer shall submit to the GPO 3 sets of outturn samples consisting of not less than10 envelopes in each set. The outturn samples (not less than 30 totals for envelopes), shall be marked and represent the beginning, middle, and end for each manufacturing / converting run. (A manufacturing or converting run is defined as the continuous product of an item using the same lot of raw materials and equipment.) The sample set shall include an original signed and dated covering document with the following information: (a) GPO purchase order number, (b) the manufacturing /converter's run number and date, (c) the quantity manufactured for GPO represented by the sample (d) the description of the item including the GPO lot number, (e) a statement as to the sampling plan used, (f) the recovered materials including cotton/linen and/or postconsumer fiber content of the item, and (g) a statement as to the date the test data was emailed.

B.

Standard stock item of envelope supplied to GPO - The contractor may simply provide a statement certifying to the recovered material and/or postconsumer fiber content, product name, item number, or other information to identify the commercial product. Test data is not required. Each stock item shall have a manufacturing run or date to identify each individual unit.

Send all samples marked “QC Samples” to:

US Government Printing Office

Chief, Testing and Technical Services Division

Stop QCT, Room B502 732 North Capitol Street, NW Washington, DC 20401

All technical correspondence should be emailed to gcimd@gpo.gov or sent to the above address to the attention of the Chief, Testing and Technical Services Division

Acceptance Criteria

In order to insure that contractual requirements are met, an acceptance criterion is a part of the technical evaluation. The acceptance criteria are in the Government Paper Specification Standards Part 4. Some properties have 2 levels in their acceptance criteria, “precision requirements” or “regular requirements. For those properties not listed in Part 4, use criteria number 34 or 35 as applicable in the Government Paper Specification Standards.

A.

Testing -- Envelopes will be inspected and tested physically, microscopically, and chemically by the U.S. Government Printing Office, Testing and Technical Services Division. Necessary tests will be conducted and the findings, along with the test data furnished by the manufacturer, will be used to ascertain whether the specifications have been complied with, and will be compared with the established standards to determine their conformity in color, finish, formation, cleanliness, and writing and printing qualities. Recommendations of acceptance or rejection of the stock will be based on these tests and manufacturers' furnished test reports. All testing and measurements are made against the primary requirements.

B.

Rejection -- The contractor will be notified in writing of the determination of the contracting officer to reject nonconforming stock. The decision of the contracting officer shall be final and conclusive unless within 5 days from the date of receipt of said decision the contractor mails or otherwise furnishes to the contracting officer a written request for retesting of the allegedly deficient paper. Such request must include specific rationale for the dispute along with supporting documentation such as the manufacturer's test data for each item in question. In the event of such request, the U.S. Government Printing Office will make a new test. At the option of the Government, the new test will be made on the representative samples obtained by re-sampling of the delivery (ies) or through resubmission by the manufacturer.

1. If a requested retest confirms the original test results for the item rejected, it must be removed within two days.

2. If a requested retest does not confirm the original test results for the item rejected, the Government will use all test results in making a new determination.

C. Removal Of Deficient Stock -- If the contractor fails to request the retest within the period herein provided, any lots rejected by the contracting officer must be removed from the U.S. Government Printing Office by the contractor at his expense within two (2) calendar days after receipt of notice of rejection. The contractor must call the warehouse, 202-512-0808, for an appointment prior to removal of stock. An out charge of $2.00 per skid or pallet will be charged the contractor for loading all rejected envelopes on trucks. Should the contractor fail to furnish disposition instructions for any rejected stock within the two (2) calendar day period specified above, the GPO shall charge the contractor's account as storage charges at the rate of $6.00 per month or fraction thereof for each skid or pallet. The contracting officer reserves the right to return any rejected stock which has not been removed as specified above to the point of origin freight charges collect.

D. Appeal -- The decision of the contracting officer to reject deficient envelopes based upon the original inspection and that result or the result of a re-inspection and retest requested by the contractor shall be final and conclusive unless within 90 days of receipt of said decision, the contractor furnishes the Public Printer with a notice pursuant to the Disputes Clause. The decision of the Public Printer is final. Pending final decision of an appeal hereunder, the contractor shall proceed diligently with performance and in accordance with the contracting officer's decision. Any stock rejected by the contracting officer on appeal shall be removed in accordance with the provisions of Paragraph (C) above, Removal of Deficient Stock.

E. Risk of Loss – The risk of loss for damage to or destruction of any stock covered by this contract shall remain with the contractor until final acceptance by the Government, at which time, it shall pass to the Government, regardless of when or where the Government takes physical possession.

Replacement of Rejected Envelopes

Rejected stock must be replaced by delivery within 48 hours after receipt of notice of rejection unless otherwise authorized by the contracting officer. Contractor must identify replacement shipments as such on skid, carton, or roll labels and all shipping documents. Any additional costs incurred by the Government due to delay in making replacement will be charged to the contractor's account.

Latent Defects Latent defects are discovered after acceptance. The envelopes may be rejected if the defect is of such a nature as to cause excessive lost production. Unsatisfactory performance in the pressroom or bindery, excessive curl or waviness etc., are causes for rejection and replacement or penalty. Latent defect rejections must be replaced in 48 hours.

Deductions

The contractor will be notified in writing of any loss incurred by the Government on account of the delivery of stock which is rejected or found to be defective in any respect, including transit damage to rolls, defective packing, marking, winding, flagging, splicing, gumming or curling and all items of cost, for which a charge will be made to his account. Charges for spoilage and down press time in production will be made at current rates for labor, machine time, stock and material. No deduction will be made unless the estimated loss to the Government exceeds $100.00.

SECTION – F – DELIVERIES OR PERFORMANCE

DELIVERIES

All deliveries will be F.O.B. U.S. Government Printing Office, Washington, DC, and/or any destinations within the Washington, DC metropolitan area. Normal delivery hours are from 7:30 A.M. to 3:00 P.M., Monday through Friday. Rush orders will be accepted at any time. Call 202-512-0808 for delivery appointment.

Paper Warehouse, Building 4

1st & G Streets NE

Washington, D.C. 20401

Rush orders require delivery within 4 hours on a 24-hour, 7 days a week basis including nights, weekends and holidays.

SECTION – G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

G.2 CONTRACTING OFFICER (CO)

Barbara Higgs

U.S. Government Printing Office

Acquisition Services

Room: A332 Stop: AS

Washington, DC 20401

Email: bhiggs@gpo.gov

(202) 512-2022

G.2.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officers. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor’s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

G.3 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

After award, the GPO will designate one or more persons as the Contracting Officer's Technical Representative (COTR). The COTR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

G.3.1 The responsibilities and limitations of the COTR are as follows:

G.3.2 The COTR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor. The COTR is also responsible for the final inspection and acceptance of all equipment, services, reports, and such other responsibilities as may be specified in this contract.

G.3.3 The COTR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quanitity, quality, scope or contract price. All request for changes shall be referred to the Contracting Officer directly or through the COTR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COTR may designate an alternate COTR(s) to act for the COTR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

G.4 INVOICE SUBMISSION

The invoices will be reviewed by the COTR and approved by the CO before submitting for payment.

(202) 512-2010, Ext. 31512 bhiggs@gpo.gov

Contracting Officer’s Technical Representative (COTR)

Sam Sax

(202) 512-2010, Ext. 30883 ssax@gpo.gov

Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401

(202) 512-0874 invoiceGPO@gpo.gov

G.5 PAYMENT METHOD

G.5.1 Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For more information please contact Virgie Simpson (202) 512- 0864.

SECTION – H – SPECIAL CONTRACT REQUIREMENTS

1.

Minimum Bid Acceptance Period a.

"Acceptance period" as used in this provision, means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of bids.

b.

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

c.

The Government requires a minimum acceptance period of 60 calendar days.

d.

In the space provided immediately below, bidders may specify a longer acceptance period than the Government's minimum requirement.

A bid allows the following acceptance period:

................. calendar days.

e.

A bid allowing less than the Government's minimum acceptance period will be rejected.

f.

The bidder agrees to execute all that is has undertaken to do, in compliance with its bid, if that bid is accepted in writing within (1) the acceptance period stated in paragraph c. above or (2) any longer acceptance period stated in paragraph d. above.

2.

Preaward Survey So that the Government may be assured each bidder can satisfy the requirements of this Schedule, it reserves the right (1) to conduct a pre-award survey on any or all bidders, and (2) to consider the results of such survey in any determination to award.

a.

A pre-award shall establish the Contractor's competence in technical, managerial, financial and similar areas related to the bidder's ability to perform.

b.

The Contractor is expected to cooperate in the pre-award and to provide all such reasonable information as maybe necessary to its purposes.

c.

Only those bids from proven or obviously capable suppliers are solicited.

3.

Period of Performance

This contract consists of a base period beginning March 1, 2011 through September 30, 2011 and four 1-year option periods.

4.

Option to Extend Term of Contract (MMAR 52.217-9) (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at any time within the term of the contract, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years from the Service Start Date. The Option Year Period of Performance(s) is as follows:

Option Year One:

October 1, 2011 thru September 30, 2012.

Option Year Two:

October 1, 2012 thru September 30, 2013 Option Year Three:

October 1, 2013 thru September 30, 2014.

Option Year Four:

October 1, 2014 thru September 30, 2015.

5.

Economic Price Adjustments for Increases/Decreases

Price adjustments include price increases and decreases during the contract period. Adjustments will be considered as follows:

(a) Contractors shall submit price decreases anytime during the contract period in which they occur.

(b) Price adjustments will be reviewed and permitted after receipt of notarized documents including supporting documentations from the manufacturer at least 30 days prior to the effective date of the price increase. The economic price adjustments shall not exceed ten (10) percent.

(c) There shall be no price changes for the first 90 days of this contract. In the event the Government exercises its option to extend the contract, the prices in effect for the previous year will remain in effect for the option years, subject to modification by this economic price adjustment.

6.

Limitation of Performance

No delivery schedule more than 90 calendar days past the last day of the contract period will be specified, unless with the consent of the Contractor.

7.

Performance Bond

Upon notification of award, the successful contractor may be required to complete a Performance Bond, approved by the contracting officer, payable to the United States of America with two or more individual sureties, or one corporate surety, in a penal sum equal to 10 percent of the estimated amount of the contract, in which the contractor shall covenant and agree that in case the said contractor shall fail to execute and perform any or all of the covenants, stipulations, and agreements of said contract on his part, the said contractor and his sureties shall forfeit and pay to the United States of America any and all damages which the United States may sustain by reason thereof for which the said contractor and his sureties shall be jointly and severally liable to be sued in the name of the United States. See Section J for forms.

8. Examination of Records:

The Contractor agrees that the Contracting Officer or any duly authorized representative shall have access to and the right to examine any books, documents, papers and records of the Contractor involving transactions related to this contract for sales, credit cards, billing, contract compliance, etc. This authority shall expire 3 years after final payment. The basic contract and each option shall be treated as separate contracts for purposes of applying this clause.

9. Ordering

All purchase orders are subject to the terms and conditions of this contract. In the event of conflict between a purchase order and this contract, the contract shall control.

10. Ordering Activity

Envelopes to be furnished under this contract shall be ordered by issuance of purchase orders issued by the U.S. Government Printing Office, Acquisition Services. Orders may be placed only by those individuals designated in writing as Ordering Officials by the Chief Acquisition Officer or Deputy Chief Acquisition Officer. After award of contract, the envelopes ordered under this contract may be ordered by the Contracting Officer or her designee via email, telephone or fax.

Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” in the contract, that fact shall not constitute the basis for an equitable price adjustment.

The Government is not required to purchase from the Contractor any items not ordered during the contract period.

SECTION – I –CONTRACT CLAUSES

REGULATIONS GOVERNING PROCUREMENT

The U.S. Government Printing Office (GPO) is an agency of the legislative branch of the United States Government. Accordingly, the Materials Management Acquisition Regulations (MMAR) is applicable to this GPO procurement.

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference in accordance with the MMAR clause at "52.252-2 CLAUSE INCORPORATED BY REFERENCE (FEB 1998) Section I of this contract.

MMAR changes apply to solicitation issued on or after the effective date of the change.

Also, the full text of a clause may be accessed electronically at this address www.gpo.gov

GENERAL

STANDARDS OF CONDUCT

LABOR STANDARDS

ADMINISTRATIVE

PAYMENTS

MISCELLANEOUS

DISPUTES

52.233-1 Disputes (July 2002).

(a) This contract is subject to the Contract Disputes Act of 1978, as modified by Section 1501 of Title I of Division H of the Consolidated Appropriations Act, 2008, Pub.L.No. 110-161,_Stat._(2008).

(b) Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this clause.

(c) “Claim,” as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $50,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d)(1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer.

(2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $50,000.

(ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim.

(iii) The certification shall state as follows: “I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am duly authorized to certify the claim on behalf of the Contractor.”

(3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim.

(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made.

(f) The Contracting Officer’s decision shall be final unless the Contractor appeals within ninety days of receipt of a contracting officer’s decision, to the Government Accountablility Office Contract Appeals Board, 441 G Street N.W., Room 7182, Washington, D.C. 20548; Facsimile: (202) 512-9749; E-Mail: CAB@gao.gov. or files a suit as provided in the Act.

(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor’s specific reasons for rejecting the offer.

(h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6-month period as fixed by the Treasury Secretary during the pendency of the claim.

(i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer.

SERVICE OF PROTEST (VARIATION)

(a) Protests, as defined in Section 33.101 of the Materials Management Acquisition Regulation, (MMAR) that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO) shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Chief Acquisition Officer, Acquisition Services, U.S. GPO, Mail Stop AS, Washington, DC 20401.

(b) The copy of any protest shall be received in the office designated above within one day of filing protest with GAO.

PROTEST AFTER AWARD

(a) Upon receipt of a notice of protest (as defined in 33.101 of the MMAR the Contracting Officer may, by written order to the Contractor, direct the Contractor to stop performance of work called for by this contract. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Upon receipt of the final decision in the protest, the Contracting Officer shall either--

(1) Cancel the stop-work; or

(2) Terminate the work covered by the order as provided in the Default or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled either before or after a final decision in the protest, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to an adjustment within 30 days after the end of the period of work stoppage; provided, that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the request at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(e) The Government's right to terminate this contract at anytime is not affected by action taken under this clause.

SECTION J- LIST OF ATTACHMENTS

J-I Minimum Content Requirement Lot

Number(s) Minimum %Recovered

Materials

Including Cotton/Linen Minimum %

Postconsumer Fiber/Material

Description Of Paper/Envelopes

JCP

Code

415, 424, 425, 426, 430

J-2

ENVELOPE DRAWING FOR STYLE C

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUNE 1988)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.gpo.gov/acquisition/mmar.pdf

K.2 MATERIALS MANAGEMENT ACQUISITION REGULATION CLAUSES

K.3 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

(a) The Offeror certifies that-

(1) The prices in this offer have been arrived at independently,…