JA SPRDL119R0163_REDACTED.pdf

J&A SPRDL1-19-R-0163

No Previous J&As are available.

draft adequate specifications or any other adequate, economical description of the material for a competitive solicitation.

4. Authority Cited: The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1"Only One Responsible Source and no other supplies or services will satisfy requirements."

5. Reason for Authority Cited: The US Army Tank-automotive and Armaments Command requires the acquisition of the above item. The only approved source for the above items is Allison Transmission, Inc., CAGE 73342. TACOM-Warren does not have or own the drawing(s) for these items. These items are not defined for the following reasons:

These items were specifically designed for the X200-4A transmission which is used in the M113A3 Family of Vehicles. Only the Allison Transmission Control Valve Assemblies and the Allison Fluid Filter Heads passed all the unique characteristics in the areas of performance, design, construction, operations in various environmental conditions, and vehicle system level testing as described in the Item’s Product Function Specification. These tests are critical to ensure that the M113A3 Family of Vehicles would be mission capable and operationally ready during all warfare environments. If an untested and/or unapproved Control Valve Assembly or Fluid Filter Head is installed in the vehicle, the X200-4A transmission could malfunction and result in degraded vehicle performance or in vehicle failure jeopardizing the safety of the crew in/during a battlefield situation. A failure of the Control Valve Assembly or the Fluid Filter Head would force the Army unit to deadline the vehicle impacting the Operational Readiness (OR) Rate until the malfunctioning/failed X200-4A transmission is either repaired or replaced.

Allison Transmission developed, tested, and obtained the US Government's approval of these items for application to the X200-4A transmission at their own cost. Allison Transmission has the requisite technical and engineering expertise to perform all efforts required to provide the supplies identified in this J & A. Allison Transmission, Inc. has demonstrated the unique and proven manufacturing capabilities to establish and maintain the processing control required to repetitively produce this item. The use of incorrect material and/or fabrication of these items could result in malfunctioning of the X200-4A transmission. The Government did not fund their efforts in developing and testing these items. The Government did not appropriate funds for a Technical Data Package (TDP) preparation. Allison Transmission, Inc. is the owner of their drawings and the Government does not have rights to proprietary information which is required to produce a competitive TDP.

GVSC Engineering has determined a Rough Order of Magnitude (ROM) cost estimate to reverse engineer these components and a minimum timeline to reverse engineer a first iteration of current component(s) to include review, design, prototyping, testing and TDP/publication refinement. This “best” process is shown below for simplicity.

Control Valve Assy Reverse Engineering Activity Delay Costs Project definition 3 Months $35K Reverse engineer and create drawings 18 Months $750K Obtain prototypes 12 Months $250K

Transmission & vehicle tests 15 Months $3M ECP & TM changes 6 Months $75K Refurbish transmission & vehicle 6 Months $500K Total Estimated Time to Reverse Engineer 60 Months $4.61M

Fluid Filter Head Reverse Engineering Activity Delay Costs Project definition 3 Months $35K Reverse engineer and create drawings 6 Months $150K Obtain prototypes 3 Months $10K Transmission & vehicle tests 15 Months $3M ECP & TM changes 6 Months $75K Refurbish transmission & vehicle 6 Months $500K Total Estimated Time to Reverse Engineer 39 Months $3.77M

Added to these estimates are the time for a FAT after contract award if other than the current source gets the contract.

6. Efforts to Obtain Competition: Per section 7, potential vendors can submit requests to become a source through the Source Approval Process at any time. Per section 9, a Sources Sought notice was posted. Based on the detailed rational provided in paragraph 5 above, the Government has no plans to obtain competition for this proposed contractual action. Approving additional vendors will result in minimal additional cost savings in comparison to the additional cost required to qualify those additional sources.

7. Actions to Increase Competition: As stated in section 5 above, a complete TDP and manufacturing knowledge are unavailable to support a competitive procurement. A TDP and the manufacturability details in theory could be developed, however, due to the costs associated with developing a competitive TDP and methodology that cannot be recovered also stated in section 5, the Government is not actively pursuing the development of a competitive TDP for future procurements. The Government would not be able to recover the costs associated to reverse engineer and qualify the item within a justifiable time frame.

8. Market Research: Computer based market research was completed by GVSC Engineering in November 2018. While there are other sources likely capable of developing this component for our need, these companies have no identifiable replacement for this military specific application.

Extensive analysis, prototyping, and vehicle testing as described in section 5 above would still need to be done to ensure that the M113 Family of Vehicles will properly meet performance specifications with a new supplier’s component. The cost of such analysis, prototyping, and testing would far exceed any cost savings realized by adding another source.

Sources Sought Synopsis Notice: 2019-083 Item Name: Control Valve Assembly

NSN: 2520‐01‐257‐3881

FBO Posting Date: 13 November 2018 Part Number: 73342-23048196 End Item: M113A3 Family of Vehicles

Sources Sought Synopsis Notice: 2019-084 Item Name: Fluid Filter Head

NSN: 2940‐01‐224‐4361

Posted Date: 13 November 2018 Part Number: 73342-23017875 End Item: M113A3 Family of Vehicles

9. Interested Sources: To date, no other sources have written to express an interest in qualifying as a source of supply for either of these items. Sources Sought Notice 2019-083 was posted to Fed Biz Opps on 13 November 2018 for the Control Valve Assembly, NSN: 2520‐01‐ 257‐3881, Part Number: 73342-23048196, and Sources Sought Notice 2019-084 was posted to Fed Biz Opps on 13 November 2018 for the Fluid Filter Head, NSN: 2940-01-224-4361, Part Number: 73342-23017875. Any responses received will be evaluated by the appropriate office.

10. Other Facts:

a. Procurement History:

NSN 2520-01-257-3881:

Contract: SPRDL1-14-P-0144 Award Date: 2014-JUL-30 Contractor: ALLISON TRANSMISSION, INC. (73342) Value: $82,234.20 Competitive Status: Limited Source Authority Cited: FAR 13

NSN 2940-01-224-4361:

Contract: SPRDL1-13-P-0093 Award Date: 2013-MAY-28 Contractor: PENN DETROIT DIESEL ALLISON, LLC (62860) Value: $4,445.90 Competitive Status: Limited Source Authority Cited: FAR 13

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

The POC for this action is , Name:

Title: Supervisory Team Lead- Medium Combat Vehicle Engineering

//S// 12 APR 2019

Date: 12 APR 2019 Email:

Name:

Title: Sustainment Engineering Associate Director //S// 1 May 2019

Date: 1 May 19 Email:

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Name:

Title: Inventory Management Specialist Signature: /s/

Date: 2/27/19

Name:

Title: Requirements Officer Signature: //s//

Date: 2/27/19

Name:

Title: C, Carrier Group Signature: //s//

Date: 2/27/19

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost for this contract action will be fair and reasonable. Normal acquisition procedures will be followed to determine the contract price is fair and reasonable. The appropriate forms of cost and/or price analysis will be utilized, and negotiations will be conducted if necessary. Certified cost and pricing data will be required.

Name: Eric Tucker Title: Contracting Officer Signature: //EET//

Date: 5/8/2019

14. Contracting Officer Certification: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval. Include the following statement:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name: Eric Tucker Title: Contracting Officer Signature: //EET//

Date: 5/8/2019

15. Legal Concurrence:

Concur: // // Date: 05/09/2018

Approval Authority for Acquisitions Equal to or Greater Than $700,000.

APPROVAL OF JUSTIFICATION

FOR OTHER THAN FULL AND OPEN COMPETITION

Based on the foregoing Justification, I hereby approve the procurement of the following items:

a. NOUN: Control Valve Assembly

b. NSN: 2940-01-257-3881

c. Basic Quantity: 152 EA

d. Basic Estimated Value: $

e. Option Percent: 100%

f. Quantity with Option: 304 EA

g. Estimated Value with Option: $

---AND---

a. NOUN: Fluid Filter Head

b. NSN: 2940-01-224-4361

c. Basic Quantity: 144 EA

d. Basic Estimated Value: $

e. Option Percent: 100%

f. Quantity with Option: 288 EA

g. Estimated Value with Option: $

The total estimated contract value, with option, for both NSNs is $ for up to 304 EA Control Valve Assemblies and up to 288 EA Fluid Filter Heads.

This action will be awarded under other than full and open competition pursuant to the authority of 10 USC 2304(c)(1) and subject to the availability of funds. This approval is subject to the provision that the property herein described has otherwise been authorized for acquisition.

Signature:

Date:

Competition Advocate, DLA Land and Maritime

SHEARER.MARY.E.12507

02449

Digitally signed by

SHEARER.MARY.E.1250702449

Date: 2019.05.13 08:44:28 -04'00'