J&A_-_Single_Source_Justification_Communications.pdf

Single Source Justification (Simplified Acquisition)

Section A: General Contract Information

Contracting Activity: 374 CONS Purchase Request/ Identification Number:

FA5209-18-P-0089

Project/Program Name: DV2M Visit Hotel Communications Estimated Contract Cost (including Options):

$99,200.00

Section B: Description of the Supplies/Services Required

The requirement is to provide communications support for a senior level distinguished visitor (DV) and his support staff to include:

security, communications, and logistics and operations. Communications support requirements include equipment installation, equipment rentals, and cellphone rentals. These requirements are critical to the success of the event hosted by the DV.

Section C: Justification for Soliciting from a Single Source

IAW 10 U.S.C. 2304(c)(6) and FAR 6.302-6 National Security when the disclosure of the Government's needs would compromise national security the agency is permitted to limit the number of sources from which it solicits, bids, or proposes. The Department of State's main priority is the security of the DV and his accompanying delegation. The vendor was assessed based on the location of the hotel, its ability to accommodate the entire support staff, and its ability to provide the venues, logistical, and communications support for meetings and events. The hotel was also evaluated regarding its ability to adapt to any unique security needs. E.g. the need to set up a secured communications center, the ability to control travel routes in and out of the hotel, and if necessary the ability to secure the building. All the above criteria are specific and unique to a DV visit of this caliber and consequently, by its nature results in a single responsible source or substantially limits the number of responsible sources. In this instance, the chosen vendor was the only responsible source capable of meeting all the above security and logistical requirements.

Section D: Efforts to Obtain Competition

The Department of State previously vetted other hotels in the Singapore area. However, none were able to provide the necessary level of security and logistical support to accommodate the DV and their large staff. Additionally, the space required to host the discussions taking place and accommodate the amount of press that was present was far larger than what other local hotels were able to provide.

Section E: Steps to Preclude Future Single Source Awards

The Department of State will continue to assess other vendors to determine their abilities to meet the unique and demanding requirements of hosting a DV of this caliber.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

25-May-2018

Typed Name and Rank/Grade of Contracting Officer

Timothy Harms, SSgt

Signature of Contracting Officer

Single Source Justification (Simplified Acquisition) Page of Section A: General Contract Information Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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