JA Reefpoint_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Procurement, Acquisition and Logistics (OPAL)

Strategic Acquisition Center (SAC) 5202 Presidents Ct, Suite 103

Frederick, MD 21703

Justification and Approval for Other than Full and Open Competition 6.302-5 – Authorized or Required by Statute

1. Identification of the agency and the contracting activity.

This Justification and Approval (J&A) for Other Than Full and Open Competition is executed by the Strategic Acquisition Center (SAC), on behalf of the Department of Veterans Affairs (VA), Office of Enterprise Integration (OEI), Office of Data Governance and Analytics (DGA).

2. Nature and/or description of the action being approved.

This activity proposes to negotiate a non-competitive award (sole-source) with ReefPoint Group, LLC., a Service-Disabled Veteran-Owned Small Business(SDVOSB) SAM Unique Entity ID# (SAM UEID#): SJ7DG9KSK4U5, for the procurement of Data Engineering Support for the DGA office.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

DGA seeks support in data engineering, testing and codification of data quality methods and processes, data quality dashboard development and maintenance, and program management support. The vendor will provide support for the VA Common Operating Platform in support of PACT Act projects undertaken by Administrations and Staff Offices.

The estimated value for this acquisition is and the Period of Performance is two six-month periods.

Base Period: January 11, 2023 – July 10, 2023 (6 months) Option Period 1: July 11, 2023 – January 10, 2024 (6 Months)

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.

§ 3304(a)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302- 5 entitled, “Authorized or required by statute”. The applicable statute is Public Law 109- 461: “Veterans Benefits, Health Care, and Information Technology Act of 2006” specifically, the “Veterans First Contracting Program” outlined in 38 USC § 8127(c).

Strategic Acquisition Center (SAC)

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

VAAR 819.7008 states explicitly, “A determination that only one SDVOSB can meet the requirement is not required,” and that using this authority, the following must be verified:

(1) The anticipated award price of the contract (including options) will not exceed $5 million;

The estimated value is 4.9M and does not exceed $5M.

(2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR subpart 5.301(d);

This J&A will be posted on SAM Contract Opportunities.

(3) The SDVOSB concern has been determined to be a responsible source with respect to performance.

This vendor is a SDVOSB and was verified on December 7, 2022. It is in the Government’s best interest to award a sole source to ReefPoint Group, LLC.

(4) In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers best value to the Government.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

In accordance with 819.7008(b), the determination to make a sole source award to an SDVOSB is a business decision wholly within the discretion of the Contracting Officer;

therefore, the requirement to ensure that offers are solicited from as many potential sources as practicable is not applicable to this procurement. In addition, 819.7008(c) further authorizes the Contracting Officer to make the award without first determining that only one SDVOSB source can meet the requirement. The requirement is synopsized and the required justification pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR part 5 within 14 days after contract award.

Strategic Acquisition Center (SAC)

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

No award shall be made until the Contracting Officer determines the cost to the Government to be fair and reasonable. This determination will be based on a comparison of current contract pricing, past proposal submissions (if available), other information made available, and an Independent Government Cost Estimate.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Market research was conducted, and ReefPoint Group, LLC. has been determined to be a responsible source with respect to performance. They are registered and certified in VetBiz.gov as a SDVOSB with the NAICS code 541611, Administrative Management and General Management Consulting Services, for this requirement which in accordance with Public Law 109-461 Section 502(c) meets the requirements of this statute to sole source to a SDVOSB. In addition, a review of their Representations and Certifications was conducted in the System for Award Management (SAM) and ReefPoint Group, LLC. represented that they are an SDVOSB.

In addition, the Federal Awardee Performance and Integrity Information System (FAPIIS) was reviewed and FAPIIS shows no reports for ReefPoint Group LLC. that would indicate defective pricing, instances of contractor fault or recipient not-qualified, terminations for cause, default or material failure to comply, or non-responsibility of the contractor.

9. Any other facts supporting the use of other than full and open competition.

In accordance with Public Law 109-461, codified at 38 USC § 8127(c), in order to increase contracting opportunities for small business concerns owned and controlled by veterans and small business concerns owned and controlled by veterans with service-connected disabilities, contracting officers of the VA are given specific statutory authority to award a contract to a small business concern owned and controlled by veterans using procedures other than competitive procedures (i.e. a “sole source” contract). The contracting officer may do so in accordance with VAAR 819.7007.

The Contracting Officer may do so if:

(1) such concern is determined to be a responsible source with respect to performance of such contract opportunity;

Strategic Acquisition Center (SAC)

(2) the anticipated award price of the contract (including options) will exceed the simplified acquisition threshold (as defined in section 134 of title 41) but will not exceed $5,000,000; and

(3) in the estimation of the Contracting Officer, the contract award can be made at a fair and reasonable price that offers best value to the United States.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Name: ReefPoint Group, LLC.

Address: 1011 Bay Ridge Ave, Ste 105, Annapolis, MD 21403

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this contract, consideration will be given as to whether the future acquisition should be competitive.