JA_Redacted.pdf

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JUSTIFICATION and APPROVAL (J&A) for OTHER THAN

FULL AND OPEN COMPETITION

I. AGENCY AND CONTRACTING ACTIVITY

United States Air Force

AFSC/PZA

3001 Staff Drive Tinker AFB, OK 73145

Purchase Request (PR):

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

This individual Justification and Approval (J&A) authorizes the use of other than full and open competition procedures to obtain a new follow-on, firm-fixed price, requirements-type contract for the repair of the Automatic Printer. The contemplated contract is for a repair service from AstroNova Inc. Commercial and Government Entity (CAGE) code 54318. In accordance with (IAW) FAR 16, a requirements type contract with a 1-year basic contract and nine 1-year option ordering periods is considered to be appropriate for this acquisition.

This repair service is commercial and is not a bridge action. The estimated total value of this award is with an estimated award date of 14 Apr 22.

Previous Contract Numbers: FA8117-17-D-0012 Date of Award: 14 Apr 17 Completion Date: 13 Apr 22 Basic Award: Sole Source

PSC: 1X00

NAICS: 336413

III. DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET AGENCY

NEEDS (INCLUDING THE ESTIMATED VALUE)

Under the contemplated contract, AstroNova Inc. will provide the following services for repair of the Automatic Printer.

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CLIN 0001

Repair

NSN: 7025-01-506-8161FL

P/N: 497126-2 Noun: Automatic Printer Application: KC-135 Item Description and Function: Printer accepts ASCII-coded data from the source device and prints characters in 40, 60, or 80 columns format at the rate 80 per second Type of Appropriation: 97X4930

Year Best Estimated Quantity (BEQ)

Unit Price Estimated Dollars

Basic 40 Option I 40 Option II 40 Option III 40 Option IV 40 Option V 40 Option VI 40 Option VII 40 Option VIII 40 Option IX 40

Total Estimated Line Dollars Item 0001:

CLIN 0002

No Fault Found (NFF)

NSN: 7025-01-506-8161FL

P/N: 497126-2 Noun: Automatic Printer

Estimated Dates Estimated Quantity Estimated Unit Cost Estimated Dollars Basic 14 Apr 22 - 13 Apr 23 40 Option I 14 Apr 23 - 13 Apr 24 40 Option II 14 Apr 24 - 13 Apr 25 40 Option III 14 Apr 25 - 13 Apr 26 40 Option IV 14 Apr 26 - 13 Apr 27 40 Option V 14 Apr 27 - 13 Apr 28 40 Option VI 14 Apr 28 - 13 Apr 29 40 Option VII 14 Apr 29 - 13 Apr 30 40 Option VIII 14 Apr 30 - 13 Apr 31 40 Option IX 14 Apr 31 - 13 Apr 32 40 Over & Above14 Apr 22 - 13 Apr 32 Surge Expedit 14 Apr 22 - 13 Apr 32 Total Contract

Contract Summary

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Application: KC-135 Item Description and Function: Printer accepts ASCII-coded data from the source device and prints characters in 40, 60, or 80 columns format at the rate 80 per second Type of Appropriation: 97X4930

Total Estimated Dollars Line Item 0002: NFF costs are less than the cost of repair. They are applied through de-obligated funds from the cost of repair, thereby reducing the dollar value of the contract. Cost estimation is unnecessary

CLIN 0003

OVER AND ABOVE (O&A) TO BE NEGOTIATED (TBN)

NSN: 7025-01-506-8161FL

P/N: 497126-2 Noun: Automatic Printer Application: KC-135 Type of appropriation: 97X4930

O&A is negotiated on an as needed basis. Over and above is estimated at 10% of total estimated repair dollars based on historical requirement

Total Estimated Line Dollars Item 0003:

CLIN 0004

O&A Surge Expedite Fee

NSN: 7025-01-506-8161FL

P/N: 497126-2 Noun: Automatic Printer Application: KC-135 Type of appropriation: 97X4930

Total Estimated Dollars Line Item 0004:

O&A surge expedite fee is to be negotiated (TBN) and is estimated by using 25% of the total estimated repair dollars. The O&A surge will address any impact on (funds, quantity, services, period of performance etc.) which may arise due to any possible surge requirements associated with this acquisition. Surge requirements are used to respond to real world contingency events by accelerating PI processing and allowing contract provisions to expedite items and services.

CLIN 0005

Data Not separately priced (NSP) Data IAW DD 1423 Contract Data Requirements List (CDRL).

CAV-AF Reporting No Type of Appropriation.

Due to the circumstances described below in Sections V, IX and XI, there are no immediate actions that could be taken to develop competition. Therefore, it is considered appropriate to seek approval for more than one fiscal year’s requirement. If other qualified or approved sources become known during the life of this contract, full and open competition will be

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utilized to the maximum extent practicable.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND

OPEN COMPETITION

10 USC 2304 (c)(1), as implemented by FAR 6.302-1(a)(2)(iii).

V. DEMONSTRATION THAT THE CONTRACTOR'S UNIQUE

QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES

THE USE OF THE AUTHORITY CITED ABOVE (APPLICABILITY

OF AUTHORITY)

AstroNova Inc. is the only known source which possesses the data, parts, expertise, tools, test procedures, and test equipment necessary to repair the above mentioned items from Section III. AstroNova Inc. previously repaired 7025-01-506-8161FL under contract FA8117-17-D- 0012 and has performed at a satisfactory level.

Although the Government realizes that this is a commercial/nondevelopmental/off-the-shelf item and that it has unlimited usage rights to form, fit and function data – as well as data related to operation, maintenance, installation, and training – such rights are insufficient for purposes of meeting the Government’s repair service requirement. The repair data and acceptance test criteria needed to foster competition for repair is not available to the Government, and it is not possible to draft adequate specifications for this repair effort.

AstroNova Inc. possesses unique test equipment and capabilities (such as acceptance test software, theory of operation/architecture, assembly/disassembly procedures, material provisioning and selection criteria, fault diagnostics, shop practices, replacement parts, trained personnel, etc.) derived from knowledge and expertise gained during previous production and repair of these items. The Government does possess some form, fit, and function data; however, this data is not sufficient to perform repair nor is it sufficient to establish repair requirements. This repair process is highly specialized because it uses unique test equipment, test software and developed test procedures designed specifically to troubleshoot and repair the Automatic Printer. Therefore, this follow-on contract is for the continued performance of a highly specialized service.

The 422 Supply Chain Management Squadron (SCMS) requested a rough order of magnitude to AstroNova Inc. for the procurement of data to complete repair on 06 Nov 2020 with a response date of 30 Nov 2020. AstroNova Inc. responded on 13 Nov 20 refusing to sell data needed to complete repair.

The 422 SCMS believes that award to any other source would result in unacceptable delays in fulfilling the Air Force’s requirements. Qualification of any other source is estimated to take a minimum of 4 years from the initiation of a Source Approval Request (SAR) package.

These items are critical application items. However, they are not critical safety items on the systems listed in Section III. Reverse engineering the repair process is not feasible within allowable timeframes. Any efforts to reverse engineer the repair process are estimated to take a minimum of 5 years from the initiation of a CSAG (Consolidated Sustainment Activity Group) Sustaining Engineering project. Delays in repair have the potential of disrupting the availability of the various weapon systems, thereby leaving the Air Force unable to meet critical mission requirements and hampering the Air Force’s ability to execute its global

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mission. If another company were able to obtain the data and show the ability to obtain obsolete parts for repair, it would take a minimum of six years to develop full repair capability.

Accordingly, AstroNova Inc. is the only firm capable of providing the services described in Section III above without the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS

REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER

FAR 5.202 APPLIES

On 21 May 2020, a Sources Sought Synopsis (SSS) was posted on the http://www.fbo.gov/ website under reference number FA8117-20-SS-8161. The SSS included the NSNs listed in Section III, part numbers, and quantities in support of market research to identify potential sources for repair of the NSNs. The SSS closed on 22 Jun 2020. No vendors expressed interest. The items are listed on the Master JQR listing. This requirement will be synopsized in http://www.beta.SAM.gov as a notice of proposed contract action IAW FAR 5.201. The expected date of publication is Mar 2021.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

The Contracting Officer will ensure that the items described herein are negotiated at a fair and reasonable price to the Government. IAW FAR 15.4, the contractor will be required to provide Other Than Certified Cost or Pricing Data to support the Government’s evaluation of the proposed cost. A detailed cost analysis and/or price analysis will be performed on the proposed skill mix of labor, labor hours, types and quantities of material and other direct and indirect rates, and will be negotiated by the Government based on recommendations from the Defense Contract Management Agency (DCMA) and expert technical personnel supporting the program. The Contracting Officer may seek audit assistance from the Defense Contract Audit Agency (DCAA) if necessary.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH

WAS NOT CONDUCTED

As described in Section VI above and IAW FAR Part 10, market research was conducted by Sources Sought Synopsis posted 21 May 2020. Additionally, a multi-functional team consisting of the Engineer, Contracting Officer, and Production Management Specialist conducted further research on 08 Dec 20 by reviewing multiple websites such as http://www.Interfacedisplays.com/, http://www.Lockheedmartin.com/, http://Utcaerospacesystems.com/, Parts Manufacturer Approvals (PMA) and HAYSTACK.

Market research revealed no further potential repair source. While other companies perform similar efforts in the marketplace, they do not possess the applicable technical data, tooling, and observable capabilities that are required. Due to the complexity and criticality of the

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item, only approved sources meet Air Force requirements. Further, this requirement can be satisfied with commercial services IAW CRSAW 762, performed by the only approved source, AstroNova Inc. This market research did not reveal any other qualified sources available or capable of fulfilling the requirement.

The SSS was conducted during the market research effort with no responses. No vendor has submitted a source approval request. Based on this market research, AstroNova Inc. was found to be the only source able to fulfill the requirements described in Section III.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL

AND OPEN COMPETITION

No further information.

X. LIST OF SOURCES THAT EXPRESSED, IN WRITING, AN INTEREST IN

THE ACQUISITION

AstroNova Inc. CAGE: 54318 600 E Greenwich Ave West Warwick, RI 02893-2306 Phone: (401) 828-4000

See Section VI above.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE

TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION

BEFORE MAKING SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES

OR SERVICES REQUIRED

As a tool to overcome barriers to competition prior to the next acquisition, the Government will request a rough order of magnitude requesting the acquisition of data rights for the repair of this NSN.

Per DFARS PGI 206.304(a)(S-70)- As indicated by signature on the Coordination and Approval Document, the previous J&A has been reviewed and the Approval Authority determines that all stated actions to remove barriers to competition have been accomplished.

XII. CERTIFICATION BY THE CONTRACTING OFFICER

The contracting officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. CERTIFICATION BY THE TECHNICAL/REQUIREMENTS PERSONNEL

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By their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified as accurate and complete all supporting data, which is their responsibility, contained herein IAW FAR 6.303-2(c).