JA_Redacted.pdf

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 4 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C256-21-AP-2131

1. Contracting Activity:

Department of Veterans Affairs, NCO 16

715 South Pear Orchard Road Ridgeland, MS 39157

Medical Center, VISN 16 1500 E Woodrow Wilson Dr.

Jackson, MS 396216

586-21-2-943-0013

2. Nature and/or Description of the Action Being Processed:

This procurement is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

This action is for Brand Name Only Justification and Approval. The cart washers at the GVSMVAMC has reached the end of its lifecycle and must be replaced. This requirement is for the award of a new firm-fixed price contract.

3. :

The estimated value of the proposed action is $393,488.52.

Cart Washers:

Product Number Description Qty. Unit Price 9125ENRFD2TNNCN 208V, Steam, Double Dr, Inclined Dr, Rt Hand, Floor Mount, Loading Ramps, Std Dryer, Therm Disinfect, DI/RO H20 valve, Booster Tk, 1 Re-use Tk, 3 Chem Dose Pmps, 3 Detergent Flow Meters, Drain Cooling, USB, Air Barrier, Utility Connect Kit for Steam, A/C

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 4

Revision 03 Date: 02/11/2021

6001071601 9100E cart washer loading ramp for use with floor mounted models

ZSUS6766-I-9100E 9100E Install 9100-E Series Floor-Loading Cart Washer

MP224 Audible and visual alarm add-on kit for 9100/9027- series washer-disinfectors to indicate cycle completion.

6001823802 Trim Panel Floor mounted 4

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the C Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

a. Only One Responsible Source

The GVSMVAMC cart washers are at end-of-life and require immediate attention to ensure the absolute and seamless operability of the sterile processing department. Any non-functioning sterile processing equipment will result in an adverse impact to operations and patient care. The equipment must fit the design space without modifications to the Construction Documents. All equipment within the Sterile Processing Department (SPD) is Getinge It would not be cost effective to replace this newly purchased equipment. To replace this equipment at this time would result in a duplication of cost of approximately $200,000.00. In addition, changing the product to a different manufacturer would result in additional cost for the A/E to redesign the utilities, plumbing, and electrical systems. The only equipment that will meet the needs of the medical center without incurring additional cost is Getinge.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A RFI notice for this requirement was published on Beta.Sam, responses were received from 4 contractors. This effort will be synopized in Beta.Sam utilizing a combined synoposis/solicitation.

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 4

Revision 03 Date: 02/11/2021

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Office anticipates that the pricing will be fair and reasonable based upon a comparison of competitive offers that meet the name brand requirements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search of VIP was conducted using NAICS 339113/keyword cart washer, this search returned 25 SDVOSBs and VOSBs. A RFI was issued via Beta.Sam. Four (4) responses were received from SDVOSBs. In addition, searches of GSA, SBA Dynamic Small Business Search, and SAC Mandatory Strategic Source Listing were conducted. These searches produced multiple manufacturers and contractors, however, it has been determined that only two (2) contractors (Getinge and TrillaMed) are capable of providing Getinge brand cart washers.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

TrillaMed Bravo INC

DME LLC

GMR Heating and Air LLc

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed when the equipment has meet its life expectancy.

PM Part 813.5 SAP for Certain Commercial Items Page 4 of 4

Revision 03 Date: 02/11/2021

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Chief Sterile Processing Service (SPS)

STA 586

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.