JA Brand Name Asset Management Upgrade (CO Signed rev 09222021).pdf

OFOC SOP Revision 10 Page 1 of 5 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C776-21-AP-5050

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Request For Proposal (RFQ) 36C77621Q0497 is to upgrade the Avid Media Central Assest Management system for the Education Employee System (EES) at both Veterans Administration (VA) Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs. The purchase request 2237 number is 131-21-4-4292-0048.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Media Central Asset Management system that will be an upgrade to the two existing EES MediaCentral Production Management systems at both the VA Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs facilities that will integrate with the existing Avid equipment and IP networks. The project will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of a particular brand name Avid software system equipment/services.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Avid system equipment/service brand name item section only applies to a portion of the purchase requrirng the brand-name items. This procurement is to upgrade the Avid Media Central Assest Management system for the Education Employee System (EES) at both VA Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs. Avid system equipment/service are necessary for standardization and integration at both the VA Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs facilities. There are 21 brand name Avid items and 12 brand name Avid services items listed below for which the VA is not able to accept equal or alternate items. The value of these items listed below are estimated at $350,000.

Part Number Description Quantity (each)

9935-72004-00 Avid MediaCentral | Platform 10 1

9935-72016-00 Avid MediaCentral | Asset Management 1

9935-72146-00 Avid MediaCentral | Cloud UX Edit License plus Log 10

9935-72100-00 Avid MediaCentral | Python Scripting Engine 1

9935-72896-00 Avid MediaCentral | API Connector 1

9935-72017-00 Avid MediaCentral | Phonetic Index 2,000H (For use with MediaCentral or , Editorial Management)

0102-35507-00 Avid North American English Language Pack for MediaCentral | Phonetic Index

9935-72887-00 Avid MediaCentral | Multisite Connector 10

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Revision 10 Date: 09/10/2020

9935-72022-00 Avid MediaCentral | Multisite Index Service 1

9935-72069-00 Avid MediaCentral | Connector for Telestream Vantage 1

9935-72121-00 Avid MediaCentral | Connector for WAN FileCatalyst 1

9935-72104-00 Avid MediaCentral | Document Management 1

9935-72039-00 Avid MediaCentral | Connector for generic FS $ 1

TBD Avid MediaCentral | Asset Management Connector for Quantum Tape

0550-30192-01 Avid Education, MAM 101 Operational Training Preparation and Delivery (customized), per day rate, onsite

0540-60140-10 Avid MediaCentral Cloud UX Elite Support - One Year

9935-72396-30 Avid Professional Services Project, Delivery Phase 1

9935-72892-00 Avid MediaCentral | Deliver St. Louis

9935-72396-30 Avid Professional Services Project, Delivery Phase – St. Louis 1

9635-70335-00 Avid Dell R640: 64GB MediaCentral Production Management Engine

– Salt Lake City MediaCentral | Asset Management Connector Server (MPI)

9935-72396-30 Avid Professional Services Project, Delivery Phase-Salt Lake City 1

SERVICES MediaCentral | UX, including:

• Commission one (1) MediaCentral | Cloud UX Server on VM

SERVICES MediaCentral | Production Management, St. Louis:

• Avid NEXIS, including: Update one (1) existing NEXIS E4 engine

SERVICES MediaCentral | Production Management, St. Louis, including:

• Commission one (1) MediaCentral | Production Engine on VM.

Also hosting MediaCentral | Indexer and MediaCentral | Lookup services

• Commission one (1) MediaCentral | Deliver server on VM. To facilitate content transfer between the two MediaCentral | Production Management systems.

• Commission one (1) MediaCentral | Asset Management Connector server on VM To facilitate connection between MediaCentral | Production Management and MediaCentral | Asset Management.

SERVICES MediaCentral | Cloud UX, St. Louis, including: Commission (1) MediaCentral | Cloud UX server on VM

SERVICES Media Composer, including:

• Update four (4) Avid Media Composer workstations

SERVICES Avid FastServe, including:

• Update one (1) Avid FastServe Ingest server

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Revision 10 Date: 09/10/2020

SERVICES MediaCentral | Production Management, Salt Lake City:

• Avid NEXIS, including: Update one (1) existing NEXIS | E4 engine

SERVICES MediaCentral | Production Management, Salt Lake City, including:

• Update one (1) MediaCentral | Production Engine on existing

Dell R640 i. Also hosting MediaCentral | Indexer and MediaCentral | Lookup services

• Update one (1) MediaCentral | Deliver server on existing Dell R640 i. To facilitate content transfer between the two MediaCentral | Production Management systems.

• Commission one (1) MediaCentral | Asset Management Connector server on Dell R640 i. To facilitate connection between MediaCentral | Production Management and MediaCentral | Asset Management.

SERVICES MediaCentral | Cloud UX, including:

• Update on (1) MediaCentral | Cloud UX server on existing Dell

R640

SERVICES Media Composer, including:

• Update three (3) Avid Media Composer workstations

SERVICES Professional Services, including:

• Avid will provide professional services including project management, commissioning, workflow, and solution engineering to deliver the project scope as described in this

SOW.

SERVICES Training, including:

• Nine (9) days Avid MediaCentral | Asset Management customized operational training

4. Statutory Authority Permitting Other than Full and Open Competition:

(X ) (1) Single Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 13.106(b)(ii);

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Veterans Administration (VA) began purchasing and migrating toward the Avid Media Central | Production system technology in 2019 and 2020 to simplify adding upgrades, such as this one, in

OFOC SOP Revision 10 Page 4 of 5

Revision 10 Date: 09/10/2020 subsequent years (i.e., 2021 and beyond). These items have been standardized throughout both the VA Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs facilities. Installing a different manufacturer system will create significant duplication in cost for the facilities, nullify the aforemention developed migration plan and in most cases the equipment is not compatible ane will not function properly.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as Unrestricted and will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The items for which brand name approval is being requested is a component to the overall project.

This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award. The estimated cost of this component is $350,000.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was conducted by the COR and verified by the Contracting Officer that Avid the sole proprietor and manufacturing of Avid equipment and service is the only source that can provide the requested equipment and service to upgrade the Avid Media Central | Production system technology. This determination was based on the 2019 and 2020 developed mirgration plan to upgrade the system and a letter of affidavit from Avid as manufacturer and sole provider.

Approval of the items as brand name only is critical for the overall efficiency of the current in place Avid Media Central Assest Management system.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at both the VA Saint Louis, Missouri and Salt Lake, Utah Healthcare System Department of Veterans Affairs facilities.

10. if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Not applicable.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Hugh Graham Date Telecommunications Speacilist

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Revision 10 Date: 09/10/2020

VHA Employee Education System (EES)

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Charles Hampton Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Terry Hester Date Supervisor Contract Specialist VHA Program Contracting Activity Central (PCAC) http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx