JA_21-Q-0009_Acucobol_approved.pdf

Control Number: HQC007-20-30

Date: 2021.05.12 13:46:57 -04'00'

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: ACUCOBOL Enterprise License Renewal and Software Maintenance Support

Authority: FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

Estimated Contract Amount: The estimated cost in the base period is $261,314.50.

Performance Period: 7/1/2021 – 6/30/3022

Prepared By: Jaye Hughes Business Finance Phone: 804-734-8000 Manager Date/Initials: JH

Technical POC: Brian Dandridge IT Specialist Phone: 804-734-8000 x48583 Date/Initials: BED

Procurement: Cynthia L. Grant Contract Specialist Phone: 804-734-8000 x48383 Date/Initials: CLG

PCO: Beverly M. Summerson Phone: 804-734-8000 x48524

Contracting Officer Date/Initials: BMRS

Required Review Signatures: We have reviewed this Justification and Approval (J&A) and find the justification adequate to support a sole source acquisition

System Manager:

Signature:

Phone: 804-734-8000 x 48583 Date:

Legal Counsel: Betsy E. Dulin Signature:

Phone: 804-734-8000 x48871 Date:

Division Chief: Michael G. Shaffer Phone: 804-734-8000 x48681 Signature: SHAFFER.MICHAEL.G.104485057D1 aDtigeita:lly signed by SHAFFER.MICHAEL.G.1044850571

Competition Floyd L. Kirkland Phone: 804-734-8000 x86223 Advocate: Signature: Date:

Digitally signed by

DANDRIDGE.BRIAN.EDWARD

AN.EDWARD.104 .1048479800

Date: 2021.05.12 10:42:50 8479800 -04'00'

May 19, 2021

Justification for Other Than Full and Open Competition

1. Contracting Office – Defense Commissary Agency, IT Contracting Branch, Ft. Lee, VA

2. Type of Contract Action –Firm Fixed Priced purchase order, using Defense Working Capital Funds (DWCF).

3. Description of Supplies/Services – ACUCOBOL Enterprise License Renewal and

Software Maintenance from Micro Focus to support the Defense Commissary Agency’s Interactive Business Systems (DIBS) located at Fort Lee, VA. DIBS use a COBOL compiler with Oracle interface drivers as essential elements of the basic system design. The estimated cost is $264,314.50.

The period of performance will be 12 months. Base year: July 1, 2021 - June 30, 2022.

CLIN

Base Year - Description

S/N

QTY

TYPE

Acu4GL for Oracle Support HP Itanium running HP-UX 11.31 64 Bit Version 8.1.0

399897

FFP

399905

399907

399909

ACUCOBOL-GT Runtime Support

399896

399904

399906

399908

AcuConnect - Thin Client Support HP Itanium running HP-UX 11.31 64 Bit Version 8.0.0

448165

ACUCOBOL-GT Dev System Support

2126311

2158284

2209702

HP Itanium running HP-UX 11.31 64 Bit Version 8.0.0

2158285

4. Authority Cited – 10 USC 2304(c)(1); FAR 6.302-1(b)(1)(ii). Only one responsible source and no other will satisfy agency requirements.

5. Reason for Authority Cited - DeCA requires commercial off the shelf software and associated maintenance for the ACUCOBOL product that is embedded in the Defense Commissary Agency’s Interactive Business Systems (DIBS) design and is required to ensure that the DIBS system remains operational in support of DeCA's mission. Without the current version of ACUCOBOL, DeCA's core business sustainment operations (including commissaries around the world) would be in jeopardy. ACUCOBOL is a unique product, offered for sale to the general public only by Micro Focus. Currently, there are no other commercially available products that specifically meet DeCA's requirements. Only a purchase from Micro Focus of ACUCOBOL license renewal and associated maintenance will ensure that DeCA operates the current version of ACUCOBOL, thereby maintaining ongoing business operations and uninterrupted benefit to authorized patrons.

6. Efforts to Obtain Competition – Only one responsible source and no other supplies or services will satisfy agency requirements. DeCA contacted all known Micro Focus resellers to determine whether they could sell the renewal maintenance required for continuity of DeCA’s embedded business systems. No affirmative responses were received. In a further effort to obtain competition, DeCA published a request for information through NASA Solution for Enterprise-Wide Procurement (SEWP), which elicited no responses.

7. Fair and Reasonable Cost Determination – The contracting officer will make a fair and reasonable price determination in accordance with the analysis techniques at FAR 15.404-1.

8. Market Research and Interested Sources – Market research was conducted by performing internet searches, reviewing previous contract files for the same or similar software maintenance, and posting a request for information through NASA SEWP. No responses were received to the request for information published through NASA SEWP. Also, no significant changes have taken place since the previous acquisition was completed. Micro Focus remains the owner, sole vendor, and sole licensor of the ACUCOBOL software licenses and provider of required maintenance.

9. Actions to Increase/Foster Competition – DeCA continually communicates and works with other DoD agencies, its business partners, and attends trade and industry shows, in an effort to stay abreast of this evolving technology. As new technology becomes available and is assessed, alternative products may be found to be acceptable alternatives. Due to the prohibitive cost to replace the software and system utilizing the software, DeCA is not currently ready to implement new EBS solutions or to revise current system/software.

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Brian Dandridge Signature:

Title: IT Specialist Date:

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Signature:

Title: Date:

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

NSaUme:MMERSON.BEVESRigLnaYtur.e: Digitally signed by Contracting Officer Date:

MARIE.1204916574

SUMMERSON.BEVERLY.MARIE.1204916574

Date: 2021.05.12 11:28:27 -04'00'

APPROVAL

Based on the foregoing justification, I hereby approved the procurement of the above cited products and/or services on competition brand-name basis pursuant to the authority cited above, provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: Date:

Beverly M. Summerson Contracting Officer

DANDRIDGE.BRIAN.ED Digitally signed by

DANDRIDGE.BRIAN.EDWARD.1048479800

WARD.1048479800 Date: 2021.05.12 10:43:31 -04'00'