JA_20-RHCO-P_247.pdf

Control No.: 20-RHCO-P-247

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Radiation Oncology, Joint Base Lewis-McChord Tacoma WA is requesting maintenance and repair service contract for Government owned equipment – Calypso in support of Radiation Oncology

Requirement: Repeat (W81K02-18-P-0238) Pricing: Firm-fixed price Funds: DHP, total $215,060.00 (BASE + OP1)

Name of Intended Contractor: Varian Medical Systems Street Address: 660 N McCarthy Blvd City, State, Zip: Milpitas, CA 95035

Phone: 408-232-4201

a. 3. Description of Supplies/Services: The Varian Calypso® System delivers precise and accurate tumor tracking by providing real-time targeting and motion management during radiotherapy. System requires maintenance services that includes the performance of annual Inspection (INSP) and Preventive Maintenance (PM)services including unscheduled repairs, comprehensive parts coverage, any software updates and system uptime performance guarantee at 96% or above.

Period of Performance: BASE (1 Sept 20 – 31 Aug 21) + OP1 Total Value: $ 215,060.00 (BASE+ OP1)

4. Authority Cited: This requirement is for Maintenance and Repair as described under authority of the simplified procedures for commercial items at 41 U.S.C. 1901, as implemented FAR 13.501(a)(1)(ii) Sole Source (Varian) Acquisitions on the equipment located at Madigan Army Medical Center, Tacoma, WA. Please see attached Sole Source Letter from vendor.

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the suppliesor services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: This feature enables radiation oncology clinicians to keep the target in the path of the radiation beam at all times. The Calypso® system enables clinicians to deliver high doses of radiation directly to the tumor while potentially avoiding healthy surrounding tissues. The system works in conjunction with the linear accelerator by providing real time control of the radiation beam. The radiation beam is automatically interrupted if the patient’s body moves outside of the beam’s treatment perimeter. Maintenance services are required to keep Calypso system in good operable condition and manufacturer has a proprietary right with all Varian products.

6. Efforts to Obtain Competition: General Competitive effort is made throughout the requirement review process and this is considered as sole source service due to the proprietary right with any types of service on Varian Calypso System. Please see Sole source Letter.

a. Varian is the sole distributor of services on the Calypso® System due to the proprietary rights as indicated by Sole Source company signed letter.

b. Varian is not providing any bio-medical trainings to independent service organizations and Varian is the only source for OEM certified replacementparts.

Actions to Increase Competition: General research has been conducted through mandatory sources and there was no other service available vendors who can provide maintenance services, repair parts and software support.

7. Market Research: Market Research has been conducted by Web Searching (Google), GSA and Dynamic Small Business search using NAICS Code: 811219, key word “ Calypso Maintenance Service”. Results from the research did not provide any small businesses that can provide the required services on the Calypso System. As a result of Market Research source (1) met the criteria by the requiring activity based on a Sole Source letter from Varian as sole distributor of services and products. Please see sole Source Letter from Manufacturer.

8. Interested Sources: To date, other than Varian Medical Systems, no other sources can provide service requirement on Calypso System due to the proprietary right with service and parts.

9. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: W81K02-18-P-0238 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: Yes

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Digitally signed by NAM.HOSUK.1447558129 Date: 2020.03.27 10:51:24 -07'00'

Submitted By: Hosuk ‘Erik’ Nam Position Title: Purchasing Coordinator Email Address: hosuk.nam.civ@mail.mil Date: 3/27/20

11. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other: contract amount stays same as current active contract.

12. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Scott A. Barr Position Title: Contracting Officer Email Address: Scott.a.Barr.civ@mail.mil Date: 09 April 2020

NAM.HOSUK.1447558129

BARR.SCOTT.A

.1078903208

Digitally signed by

BARR.SCOTT.A.1078903208

Date: 2020.04.09 13:34:05 -07'00'