J and A Sole Source FARS redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

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NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 355 Contracting Squadron

Purchase Request / Local ID Number: F1P35A0164AW01

Program / Project (and PE, if applicable): 355 CES Fire Alarm Reporting Systems

Program Type (PEO or Other Contracting): Other Contracting

Authority (include full title): 6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

30 Jul 2020

Contracting Officer Amanda Fay Henderson

355 CONS/PKP

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

30 Jul 2020

Contracting Officer Amanda Fay Henderson

355 CONS/PKP

Signature

HENDERSON.AMANDA.1

299484625

Digitally signed by

HENDERSON.AMANDA.1299484625

Date: 2020.07.30 10:55:20 -07'00'

HENDERSON.AMANDA.1

299484625

Digitally signed by

HENDERSON.AMANDA.1299484625

Date: 2020.07.30 10:55:33 -07'00'

Page 2 of 3Updated: 15 Mar 16

I. Contracting Activity.

355th Contracting Squadron

II. Nature and/or description of the action being processed.

Sole Source Justification & Approval

III. Description of supplies/services required to meet agency needs.

Fire Alarm Reporting System (MONACO D-21)

IV. Statutory authority permitting Other than Full and Open Competition.

FAR Subpart 6.302-1(a)(2), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

requires the D-21 Fire Alarm Reporting System (FARS) from Monaco Enterprises Inc, the manufacturer and sole distributer of the product. The D-21 Fire Alarm Reporting System offers a Common Operating Pictures between first responder agencies on the installation in real time. Specifically, the the Base Defense Operations Center (BDOC) currently utilizes the D-21 system. Coordination between the Fire Department and BDOC is vital in first response, and operating seamlessly with the same system allows for effortless communication, that can reduce response time to fires, other emergencies, and the potential loss of life/assets. Incorporating any other system would not allow the Fire Department to be compatible with already installed systems on Davis-Monthan. In order to ensure continuity for training, maintenance and operations, have been established by the as the current standard for Davis-Monthan Air Force Base (DMAFB). Market research has confirmed due to the proprietary nature of their product, Monaco Enterprises Inc., ensures that they are the only manufacturer and vendor of the D-21 system. Therefore, it was determined that in consideration of the organization's critical mission and minimum needs there is a reasonable basis to conclude that the unique supplies available from a limited number of source suppliers with unique capabilities is applicable under the authority and application of FAR 6.302-1.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Market research efforts were utilized to identify as many potential sources as practicable capable of meeting the requirement.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Proposed price will be determined fair and reasonable in accordance with applicable Federal Acquisition Regulation procedures.

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VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research for this requirement included a review of previous acquisition history and accessing known source lists that offer services of this nature, and consultation with Government subject matter experts. All showed that Monaco Enterprises Inc currently is, and historically has been the only company to provide the D-21 system

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of sources, if any, that expressed interest in the acquisition.

Monaco Enterprises Inc expressed an interest in this acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The goal of the 355th Contracting Squadron is to utilize the most efficient and affordable services in an effort to meet the customers' needs in a timely manner. The unit is always looking for additional vendors via the Internet, previous acquisition history research, and known sources.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.