J A-W91CRB-16-P-0029.pdf

JA-D-16-117

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(Actions NTE $650K for other than Simplified Acquisition

Procedures)

1. Agency/Contracting Activity: Army Contracting Command, Division D, 4310 Boothby Hill Avenue, Aberdeen Proving Ground, MD 21005-3013

2. Description of Action:

Nature: New Requirement X Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: X Firm-Fixed Price Time & Materials Cost

Funds: X Operations and Maintenance, Army (OMA) Other Funds:

Fiscal Year of Funds: FY16

Name of Proposed Contractor: Upland Software I, Inc.

Street Address: 25 1st Street, Suite 201 City, State, Zip: Cambridge, MA 02141- Phone: 617-995-5753

3. Description of Services or Supplies:

The total estimated value of the proposed action is $472,875.00.

This purchase request is for annual maintenance and level-one help desk service for the Power Six Sigma Software. This software tracts and gathers data on Lean Six Sigma (LSS) projects as they are created by the Army’s Business Transformation Team.

4. Authority:

X FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)

FAR 6.302-2: Unusual and compelling urgency, 10 USC 2304(c)(2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c)(5)

Other: insert appropriate authority here

5. Reasons for Authority Cited:

a. Only one source can satisfy the customer’s needs because Upland Software I, Inc holds exclusive license agreements to PowerSteering software.

b. This is a follow-on effort for the continued provision of high specialized services. This proprietary software is in direct support of the information related to the Army’s Continuous Process Improvement/Lean Six Sigma program, which supports the Army Business Transformation to successfully track the stats of all Business Transformation, CPI/Lean Six Sigma projects Army-wide. Due to the Upland Software I, Inc. helpdesk support and software upgrades requested if this support is not continued, the Army will be left without the support it needs to effectively maintain the Lean Six Sigma project System of Record, thereby threatening the success of the Army Business Transformation project. This lack of continued support will cause an extreme amount of rework by Army employees to compensate for required changes within the software. It would also cause Army employee’s time to maintain the application’s authority to operate and adhere to Army and Department of Defense (DoD) rules and regulations. The Government would also risk duplicating efforts resulting in the expenditure of unnecessary manpower and funds.

6. Efforts to Obtain Competition: Upland Software I, Inc. is the sole proprietor of PowerSteering software Enterprise-wide License that the Army operates. The proposed Enterprise license maintenance and Enterprise helpdesk support, for the PowerSteering Enterprise license, that the Army operates, can only be provided by Upland Software I, Inc.

7. Actions to Increase Competition: This is a one-time requirement and no future similar acquisitions are anticipated. However, if a similar requirement arises, every effort will be made to complete it to the maximum extent practicable.

Market research is being conducted on a yearly basis to see if there are any products available that will meet the government’s needs. To date, only Upland Software can provide the software and no interest has been shown by other vendors for this service.

8. Market Research:

The Business Transformation Office researched the following products: LeanView, InStanis, Primevara, CA Technologies PPM, PowerSteering and Microsoft Project. After review by the Business Transformation Office concluded that PowerSteering was the only vendor that met the requirements that were initially outlined by the team. A notice of intent to award a sole source contract to Upland Software was posted on FedBizOpps.gov on 13 October 2015 and no other vendors submitted a response. No vendors, other than PowerSteering, could support the currently installed enterprise license that drives the current CPI/LSS capability in the Army.

Significant re-training, expense and capability tradeoff would occur if another vendor product was utilized in place. Summary:

LeanView : No project management capability, geared towards process mapping management only.

Oracle’s Instantis Enterprise Track: No task level approval method for advancing a work flow to a completed state.

Oracle’s Primevara: No Lean Six Sigma focus towards gated project flow. No ability to configure role based approvals to advance through a sequential requirement list.

CA Technologies PPM: No Lean Six Sigma focus towards gated project flow. No ability to configure role based approvals to advance through a sequential requirement list.

Microsoft Project: No Lean Six Sigma focus towards gated project flow. No ability to configure role based approvals to advance through a sequential requirement list.

9. Procurement History:

Previous Purchase Order(s) or Contract(s): X Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number: W74V8H-06-P-0114

W91WAW-07-P-0170

W91WAW-08-P-0174

W91WAW-12-P-0121

Was action competed? Yes X No FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1) – based upon proprietary license.

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By: Patrick Forth Position Title (Division Chief or higher): IT Specialist Email address: Patrick.j.forth.civ@mail.mil

Signature:

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the government for this contract action will be fair and reasonable based upon price analysis.

SIGNATURE: DATE:

Kathleen L. Wissler TITLE: Procuring Contracting Officer kathleen.wissler Typewritten Text 12 January 2016

12. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE: DATE:

NAME: Kathleen L. Wissler TITLE: Procuring Contracting Officer kathleen.wissler Typewritten Text 12 January 2016