ITB-KD-0725-WatermainReplacement.pdf

INVITATION TO BID (ITB) - CONSTRUCTION

MCC uses the website BidNet Direct to post all public solicitations, as well as amendments, addendums, or changes to the solicitation during the solicitation process. To download solicitation documents or check for updates, please visit the site http://www.bidnetdirect.com/mitn/mottcommunitycollege and search under the solicitation number. Please contact the Procurement Officer listed below for all questions related to this solicitation.

Solicitation Number ITB-KD-0725-WatermainReplacement

Solicitation Name On Campus Watermain Replacement

Due Date Wednesday, August 6, 2025

Time Due (E.S.T.) 10:00 AM

Procurement Officer (Primary Contact)

Kimberly Dolejsi

Email Address kimberly.dolejsi@mcc.edu

Phone Number 810.762.0203

Operational Department Facilities Services

Project Manager Rod Whitney

Submitted bids will not be returned. Once the notification of award is posted on http://www.bidnetdirect.com/mitn/mottcommunitycollege, all non-confidential information submitted in response to this solicitation will be available for public inspection per the Federal Freedom of Information Act (FOIA). Please direct all FOIA requests to FOIA@mcc.edu.

MCC will not pay for any information requested herein, nor is it liable for any costs incurred by the Contractor in responding to this solicitation.

Form Version: 04/24/2024 ITB Construction Bid 1

MOTT COMMUNITY COLLEGE

http://www.bidnetdirect.com/mitn/mottcommunitycollege http://www.bidnetdirect.com/mitn/mottcommunitycollege mailto:kimberly.dolejsi@mcc.edu http://www.bidnetdirect.com/mitn/mottcommunitycollege mailto:FOIA@mcc.edu

ITB-KD-0725--WatermainReplacement On Campus Watermain Replacement

PURPOSE

Mott Community College (MCC) is seeking a qualified contractor to replace the watermain line on our main campus location in Flint. This is the line between Durham and Ballenger Field House.

PRE-BID MEETING

An optional pre-bid meeting will be conducted at 1:00 PM E.S.T. on Tuesday, July 29 at 1401 East Court Street, Flint MI 48503. Contractors should meet at Purchasing Dept, Curtice-Mott Room 1025.

MCC’s Procurement Officer, Project Manager, and Architect/Owner’s Representative will be present to answer questions regarding the scope of work and intent of the solicitation. MCC will not accept bids from Contractors who do not attend the mandatory meeting.

SPECIFICATIONS & REQUIREMENTS

This scope of work for this project includes, but may not be limited to, the following information, drawings, technical specifications, and other attachments.

1. Contractor must have and be able to demonstrate a minimum of five (5) of successful experience completing the same or similar projects and/or scopes of work.

2. Contractor will assign a competent project manager who has full authority to act for the Contractor and who will be MCC’s primary point of contact and coordination during the execution of the project.

3. The watermain line between Durham Wellness Center and Ballenger Field House needs to be replaced, the scope of work for this project includes, but is not limited to:

3.1. Pre Construction

3.1.1. Site survey, utility coordination, traffic management planning and notification;

3.2. Excavation and Trenching

3.2.1. Excavation of trenches for new watermain installation, including shorting and de-watering as required;

3.2.2. Disconnect from existing systems;

3.2.3. May require concrete cutting, boring and floor cutting;

3.2.4. Do NOT remove existing watermain; Abandonment of existing 4” watermain;

3.2.5. Install new watermain that must be the same as the existing currently in use;

3.2.6. Installation depth shall be deep enough that this does not freeze; no less than 52”;

3.3. Watermain Installation

3.3.1. Installation of new watermain pipes, fittings, valves, fire hydrants and service lines from Ballenger to Durham in accordance with specified materials and standards;

3.3.2. Ensure proper bedding, backfilling and compaction;

3.4. Connection to Existing Systems

Form Version: 04/24/2024 ITB Construction Bid 2

MOTT COMMUNITY COLLEGE

3.4.1. Make necessary connections to existing watermain infrastructure, including tie-ins and cut-and-caps;

3.5. Testing and Disinfection

3.5.1. Pressure testing, leakage testing and disinfection of newly installed watermain lines per regulatory requirements including all local, state and federal regulations;

3.6. Service Line Transfer

3.6.1. Transfer existing water service connections from old mains to new mains;

3.7. Pavement Restoration

3.7.1. Restoration of all disturbed surfaces, including asphalt, concrete, sidewalks, curbs, landscaping, etc to their original or better condition;

3.8. Disposal of Materials

3.8.1. Proper and legal disposal of all excavated materials and old watermain components.

4. Traditional hours of work are Monday through Friday from 8 AM to 5 PM E.S.T. Contractors who need to operate outside of this period must receive prior approval from the Project Manager at least twenty-four hours in advance to allow for the notification of the appropriate personnel at MCC. The Project Manager must be notified in advance if there are any additional costs associated with a request to work outside of traditional work hours.

5. The Contractor, its subcontractors, and agents will abide by all federal, state, and local laws, rules, and regulations related to fair labor practices, prohibiting discrimination in employment, and controlling workplace safety.

6. To safeguard the health and well-being of everyone on-site, it is imperative that a thorough check for asbestos is conducted before any work begins. This check will help MCC mitigate any potential risks associated with asbestos exposure. Any findings should be presented to the Owner’s Representative immediately in writing.

7. Project Schedule Start Date: September 1, 2025. Contractor should have all materials, equipment, labor, etc. ready before beginning work to keep the duration of the construction to a minimum.

Substantial Completion Date: November 1, 2025.

8. Bonding Requirements This project requires the following:

8.1. A bid bond of 5% of the total bid price in the form of a cashier’s check or a bid bond insured by a licensed surety doing business in the State of Michigan and made payable to Charles Stewart Mott Community College.

8.2. Performance Bond

8.3. Payment Bond

Form Version: 04/24/2024 ITB Construction Bid 3

Failure to submit a bid bond with the bid submission may render your bid ineligible for award.

Performance and payment bonds are not due with the bid submission but must be submitted no later than ten (10) days following execution of a contract, issuance of a purchase order, or notice to proceed.

9. Insurance Requirements This project requires the following minimum insurance coverage. The Contractor’s policy is primary.

Proof of insurance is required before Contractor commences work and must be kept in full effect without coverage reduction throughout the project. Contractor must carry:

9.1. Worker’s compensation insurance in accordance with the State of Michigan’s current statutory limits. Contractors who claim they are exempt from carrying worker’s compensation may be asked to show proof of their WC-337 Notice of Exclusion form.

9.2. Employer’s liability insurance, in conjunction with worker’s compensation insurance, for claims for damages when worker’s compensation may not be an exclusive remedy, subject to a limit of liability of not less than $1,000,000.

9.3. Automobile liability insurance subject to limits of not less than $1,000,000 each occurrence for property damage. Coverage should extend to all of the Contractor’s owned, non-owned, and hired automobiles and vehicles.

For the purpose of the project described in this ITB, MCC must be given additional insured status on the following policies, which must be occurrence-based coverage:

9.4. Commercial general liability insurance for claims for damages because of bodily injury or death of any person, other than the Contractor’s employees, or damage to tangible property of others, including loss of use resulting therefrom, to the extent that such kinds of liability are not insured by other specific liability insurance and are ordinarily insurable under commercial general liability insurance with bodily injury, personal injury, and property damage limits of not less than $1,000,000 in each coverage type; or combined bodily injury/personal injury/property damage of not less than $5,000,000. A combination of primary and umbrella or excess policies may be utilized.

9.5. Professional liability insurance of not less than $1,000,000 for claims concerning indemnification for errors, omissions, or negligent acts in the course of professional service or other provision within the project’s contract.

9.6. Sexual misconduct & molestation liability insurance for claims for damages because of sexual misconduct or sexual molestation of not less than $1,000,000.

The Contractor, as the individual who enters into the contractual agreement with MCC, is responsible for ensuring that all of its subcontractors have the same or similar types of coverage at the limits provided in this section.

10. Prevailing Wage Requirement It is a requirement for this ITB that Contractors pay prevailing wages as defined under the federal Davis-Bacon Act, 29 CFR Part 5 for the occupational classification(s) and locality or localities in which the work is to be performed. Please see Appendix A for applicable rates.

This ITB requires both the Contractor and subcontractors to maintain policies of employment; to pay wage rates as described in Appendix A and this Section, and to submit certified payrolls using the U.S.

Department of Labor Wage and Hour Division’s Payroll Form WH-347 for all listed and applicable work

Form Version: 04/24/2024 ITB Construction Bid 4 classifications. Certified payroll and employee sign-in sheets must be submitted to the MCC’s Project Manager with each invoice submitted for payment.

Contractor will pay its workers at rates consistent with the Act, regardless of whether the workers are classified as employees. Contractor shall assure that any persons paid at apprentice rates under the Act are properly classified as apprentices.

Allegations that individuals working on this project are not receiving compensations required by law are considered seriously by MCC. To expedite the resolution of prevailing wage complaints related to this project, MCC has selected the Michigan Fair Contracting Center ("MFCC") as the organization best equipped to expedite any necessary investigations. Any person or entity (the "Complainant") who reasonably believes that a particular contractor, subcontractor, sub-subcontractor, or other person or entity providing labor or services on this Project (each, an "Employer") is not paying prevailing wages as required by the terms of this ITB and applicable law may request in writing for the MFCC to investigate and determine whether proper rates are being paid. MFCC's contact information is PO Box 1081, Birmingham, Michigan, 48012 or 248-836-2770. As a condition precedent to the start of any investigation by the MFCC, the Complainant shall sign a document stating that if the MFCC determines that the Complainant's allegations are meritless, the Complainant shall pay the cost of the audit; said document shall clearly state the cost for such audit. The alleged complaint shall automatically be determined meritless if the Complainant refuses to sign the document.

Every Contractor who is subject to an audit by MFCC shall cooperate and comply fully with all requests, requirements, and inquiries of MFCC. If MFCC determines that the Contractor has violated the applicable prevailing wage law, the Contractor shall pay the cost of the audit and MCC may withhold from such Employer any payments due and owing until the Employer remedies all violations cited by MFCC and/or withhold final payment until the Employer pays for the stated cost of the audit, which was determined in the Complainant's allegation document.

Contractor must acknowledge and accept the requirements of this section by signing and submitting the form title Prevailing Wage Agreement.

11. Warranty Requirements Provide a one (1) year warranty on all materials and labor. This warranty should not displace any existing manufacturer’s warranties which must be provided for all applicable products, systems, materials, and equipment.

12. Award Schedule After opening bids, the Procurement Officer will identify the lowest responsive, responsible bid. Within 72-hours following notification, the Contractor should 1) submit a complete list of all subcontractors, material and equipment suppliers, and the name of the person the Contractor intends to assign as project manager, and 2) prepare a preliminary project schedule.

MCC intends to award this ITB on Tuesday, August 26, 2025, pending approval by MCC’s Board of Trustees at their Monday, August 25, 2025 regularly scheduled meeting.

Before beginning work, Contractor must coordinate with the Project Manager to review and approve sub-contracts and material and equipment contracts and provide proof of the insurance required by this RFP to the Procurement Officer. Work cannot commence until a contract is executed or a purchase order is issued by the Procurement Officer.

Contractor must provide their confined space policies and training certificate(s) to ensure safety awareness and practices on campus.

Form Version: 04/24/2024 ITB Construction Bid 5

13. How to obtain technical drawings, documents, prints, or schematics Drawing 2025 Watermain BFH DUR included.

Addresses and campus maps of all buildings, including branch site locations, can be found on the MCC Website at https://www.mcc.edu/maps/.

CONTRACT

MCC expects this project to be completed under a single, prime contract.

SERVICE & PERFORMANCE EXPECTATIONS

This section represents the required service and performance expectations and procedures for this project.

1. Work, both labor and materials, must conform to the latest codes, ordinances, and regulations for all governing bodies who have project jurisdiction. The quality of labor and material shall be provided as required by the drawings and specifications of this ITB, except when exceeded by applicable codes, ordinances, or regulations.

2. Obtaining necessary permits is the responsibility of the Contractor.

3. Coordination with MCC After award and issuance of a PO and any required contractual agreements, the Project Manager will serve as the contract administrator and will be the primary point of contact for the Contractor. The Project Manager will:

3.1. Monitor and document the Contractor’s performance and progress to ensure the Contractor’s services conform to or exceed the established requirements;

3.2. Manage the financial aspects of the contract including payment approval and review and acceptance of change orders when required;

3.3. Meet with the Contractor regularly to review progress, discuss and resolve issues and establish corrective procedures as needed;

4. Change Orders While MCC intends to eliminate or at least minimize change orders, occasionally scope must be changed after the award of a project. Any proposed changes, whether initiated by the Contractor, MCC, or our Architect or Owner’s Representative, must receive written approval before execution. Failure to obtain advanced written permission may result in non-payment. Formal approval will be granted in the form of a signed, written change order documenting the scope and price of the change; adjustment to an issued purchase order; and/or adjustment to a written contract.

5. Invoicing & Payment Standard payment terms are forty-five (45) days. To request payment, the Contractor must submit an itemized invoice containing the purchase order number and a detailed description and cost breakdown for the materials purchased and labor performed. Contractor should submit a request for payment no later than thirty (30) calendar days following the completion of services or for services over a period of time requiring progressive payments, every 30 days.

Contractor must submit invoices for payment in a timely manner; MCC shall have no obligation to make payment for invoices submitted more than 120 calendar days after the completion of Work. Incorrect invoices will be returned to the Contractor for correction. Contractor waives the right of payment within 45

Form Version: 04/24/2024 ITB Construction Bid 6 https://www.mcc.edu/maps/ calendar days if the invoice submitted is inaccurate, incomplete, cannot be verified, or must be returned to Contractor for correction.

6. When working at MCC properties, the Contractor, its subcontractors, and agents will:

6.1. Cooperate with MCC during operational hours to minimize conflicts and facilitate normal use. To the extent possible, Contractor will perform the work in such a way that does not interfere with college operations.

6.2. Provide at least 72 hours notice of and coordinate and schedule with MCC’s Project Manager work that may cause utility interruptions or noticeable odors, noise, or vibrations that may affect MCC’s operations or building occupants.

6.3. Provide or erect barricades, signage, etc. necessary to secure the area of work during construction.

6.4. Refrain from smoking. Smoking is prohibited in the buildings and on the grounds of any MCC facility and at all MCC locations. These activities are only permitted inside a personal vehicle.

6.5. Be visibly identifiable by uniform, shirt logo, ID badge, or marked vehicle while performing work on MCC’s premises.

6.6. Carry a State-issued photo ID at all times.

6.7. Visibly display an MCC-assigned Contractor identification badge. It is the responsibility of the Contractor to obtain and return identification tags at the Facilities Services Building before beginning work.

6.7.1. Identification tags are numbered. For each issued tag, Facilities Services will record the tag number, the project name, and location, the Contractor or entity’s name, the person’s name, and a contact number to reach that person.

6.7.2. Lost identification tags may be replaced for $25 each and deducted from the final payment to the Contractor to whom the tag is assigned.

6.8. Park in legal parking areas or be subject to ticketing by MCC Public Safety unless specific consent has been given by MCC for purposes of loading or unloading tools, equipment, materials, etc. Parking of vehicles on sidewalks, landscape, or other areas is prohibited.

6.9. Be responsible for the acts and omissions of its employees, subcontractors, and agents and will impose satisfactory standards of competency, conduct, courtesy, language, appearance, honesty, and integrity. Contractor shall be responsible for taking such disciplinary action with respect to any employee as may be necessary. MCC may request the Contractor to immediately remove from this assignment any person found unfit to perform duties due to one or more of the following reasons:

6.9.1. Neglect of duty;

6.9.2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting, smoking or use of tobacco products on MCC property;

6.9.3. Theft, vandalism, immoral conduct, or any other criminal action;

Form Version: 04/24/2024 ITB Construction Bid 7

6.9.4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for MCC.

6.10. Unless otherwise specified, return any equipment that is removed as a part of the project to MCC’s Project Manager. This equipment is the property of MCC. The Contractor will be responsible to replace any equipment that is removed and not returned appropriately.

6.11. Limit use of site to areas within the scope of work and will not disturb portions of the site beyond areas in which the work is indicated. Contractor should protect all adjacent materials, surfaces, furnishings, etc., and is responsible for any repair/restoration/replacement required as a result of any damage caused by the Contractor’s services.

6.12. Keep all means of access and egress serving premises (driveways, walkways, entrances, doors, etc.) clear and available to MCC; its staff, students, and visitors; and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Do not restrict, close, or obstruct access to premises unless given specific written permission from MCC’s Project Manager.

6.13. Unless given specific, written permission, Contractors may not use MCC’s Receiving Department to receive deliveries, direct equipment rental to job site locations, or for any other construction-related shipments. Contractors must schedule any required deliveries to their own receiving facilities and bring materials to the worksite or schedule deliveries directly to the worksite while minimizing the use of MCC’s driveways and entrances by construction operations as well as minimize the space and time requirements to store materials and equipment on-site.

6.14. If staging space is required for this project, the Contractor will coordinate with the MCC’s Project Manager before staging materials. Staging of Contractor equipment, materials, tools, or other work-related items in elevator rooms, data closets, janitorial closets, penthouses, tunnels, or areas other than those specifically directed by MCC is prohibited. Contractor shall not stage or store materials or equipment in any manner that will violate any law, code, or ordinance.

Contractor shall safeguard their materials, tools, equipment. MCC is not responsible for vandalism and/or theft.

6.15. Keep the site reasonably presentable, clean, and safe throughout the work. The site should be cleaned daily after work is complete for the day and any waste materials deposited in appropriate trash receptacles, which Contractor is responsible to provide. The use of MCC’s dumpsters is not permitted.

7. Project Closeout To close out a project, the Contractor will:

7.1. Perform a final cleaning of the work area. No dust or construction-related debris, trash, or excess materials should be left behind. If Contractor fails to clean up and remove its debris as required, Contractor may pay a fine of $250 per violation, plus the cost MCC incurs to perform such clean-up work, all of which may be deducted from any sum due to the Contractor.

7.2. Provide 1) one set of as-built drawings for the project within two (2) weeks of substantial completion AND 2) one set of as-built drawings in AutoCAD format (minimum 2021 compatibility) on a USB or other file share, properly labeled with the name of the project, building, location, and completion date within one (1) month of substantial completion. The receipt of as-built drawings is required before MCC will issue final payment to the Contractor.

Form Version: 04/24/2024 ITB Construction Bid 8

7.3. Provide a report detailing all equipment installed with a price exceeding $500 (per unit). The report should list the manufacturer’s name, model, and serial number as well as the location, building, room number it is located in. Contractor will coordinate with both MCC’s Project Manager, Support Specialist and Auxiliary Services Coordinator to ensure applicable equipment is tagged for inventory control purposes.

7.4. Provide all applicable operational, maintenance, and warranty information for installed products, systems, materials, equipment, etc. The receipt of all operational, maintenance, and warranty information is required before MCC will issue final payment to the Contractor.

7.5. Final payment will be issued once all closeout documentation has been received, punch list items have been satisfactorily completed, the work area is clean, and the Project Manager has approved the work.

8. In performing the work for this project, the Contractor, its subcontractors, agents, and employees shall act in an independent capacity and not as officers, employees, or agents of MCC.

9. Where applicable, Contractor will provide MCC’s Risk Management Coordinator with Material Safety Data Sheets [MSDS] for all chemicals, glues, cleaning solvents, pesticides, fertilizers, etc. used in the building or on the property of MCC before, during, and following the work to be performed. Sheets may be submitted via email to mcchr@mcc.edu or delivered to the Risk Management Coordinator at 1401 East Court Street, Flint, Michigan 48503.

10. Contractors who must access a confined space or permit-required confined space to complete the specified services must submit a current confined space training program, and/or a permit (for permit-required confined space entry) to MCC’s Risk Management Coordinator.

10.1. Access to confined spaces and permit-required confined spaces will only be given after a notice to enter has been given by MCC’s Risk Management Coordinator and only then after (s)he/they have confirmed receipt of the Contractor’s current confined space training program and/or permit with the MCC’s Project Manager. Contractors who have contracts that extend multiple years will be required to submit a confined space training program and/or permit annually.

11. Indemnification Contractor agrees to indemnify and hold MCC, its officers, employees, agents, volunteers, and board members harmless against any and all liabilities, claims, losses, actions, costs, expenses, and attorney fees, of any kind, whether relating to the property of MCC or any third party, or for personal injury or death, or for compensatory or economic damages, arising out of or in any way attributable to the acts or failure to act of the Contractor or its officers, agents, employees, subcontractors and independent contractors. Further, the Contractor agrees to indemnify, defend and hold harmless MCC, its officers, employees, agents, volunteers, and board members from any and all claims and losses accruing or resulting from any and all Contractors, subcontractors, material persons, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of the contract; from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this agreement; or from any misrepresentation or breach of warranty by the Contractor.

12. Termination MCC may terminate Contractor’s rights to perform any or all of the work without penalty at any time with or without cause by giving written notice. If MCC terminates work awarded by this solicitation, Contractor shall be entitled to payment based on the percentage of completion for all accepted materials, work, and/or services, except as otherwise provided.

Form Version: 04/24/2024 ITB Construction Bid 9 mailto:mcchr@mcc.edu

If MCC terminates work awarded by this solicitation, Contractor shall peaceably and quietly return to MCC all premises, facilities, machinery, and equipment provided by or belonging to MCC and if requested, make every reasonable effort to cancel all existing orders or contracts upon terms satisfactory to the college. Contractor will do only such work as may be necessary to preserve and protect the portion of work that has been incorporated into the project and will protect materials, supplies, and equipment either at or in transit to the project site unless otherwise instructed by MCC.

MCC may retain from any monies due Contractor an amount sufficient to cover Contractor’s obligations under Warranties in the Specifications and Requirements section. Except for the exception of retainage, Contractor hereby releases and discharges MCC from any liability for damages or expenses which may be caused to or sustained by Contractor because of such termination.

13. As an affirmative action/equal opportunity institution, MCC encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. MCC does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, gender expression, gender identity, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law.

13.1. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center – Student Success Services Center (PCC-2280E), Flint, MI 48503, 810-762-0024.

13.2. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1117), Flint, MI 48503 810-762-0373.

13.3. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC-2280A), Flint, MI 48503 810-762-0191.

QUESTIONS, SUBSTITUTIONS, MODIFICATIONS & SITE EXAMINATION

1. Questions should be submitted to the Procurement Officer via email a minimum of four (4) days before the due date and time. Questions received after this deadline will be answered as time and circumstances permit.

It is MCC’s intent for this ITB to permit competition. It is the Contractor’s responsibility to advise the Procurement Officer in writing if any language, requirement, specification or any combination thereof inadvertently restricts or limits the ITB to a single source. The Procurement Officer must receive this notification at least four (4) business days before the due date and time.

An addendum may be issued to Contractors to answer questions, clarify discrepancies or errors, or add or remove work from the original scope of work. The addendum (or addenda) will become part of the solicitation documents. Contractors should not rely upon verbal statements, emails, or conversations that change the scope of work. Only interpretations, corrections, or changes made by written addendum and issued by the Procurement Officer are official and binding.

2. Substitutions To obtain permission to use a product other than as specified in this ITB, the Contractor must submit an email to the Procurement Officer a minimum of five (5) days before the due date and time. The Contractor should submit any necessary product samples or substantiating data to prove equivalent quality and performance to the originally specified product. Requests received after this time will be considered only as time and circumstances permit.

Approved substitutions will be accepted by addendum and will become a part of the solicitation documents. Only substitutions added by an addendum (addenda) are official and binding.

Form Version: 04/24/2024 ITB Construction Bid 10

3. Modification or withdrawal Contractor may modify, cancel, withdraw and/or resubmit a bid before the due date and time. Resubmissions must be submitted in accordance with the How to Submit your Bid section of this ITB. If there is a discrepancy with multiple bids, MCC will refer to the most recent bid submitted by the Contractor.

Bids may not be modified, withdrawn, or canceled for sixty (60) days after the due date and time.

4. Site examination It is the Contractor’s responsibility to study all specifications and provided documentation and drawings and visit the site and examine conditions if necessary to correlate site observations with the requirements of this ITB. Contractors who need to access the site should contact the Procurement Officer to schedule a time and date.

Drawings should not be scaled by Contractors for the purpose of bidding. Information required for bidding shall be obtained by using the provided dimensions of each plan, elevation, section, or detail.

Any discrepancies noted by Contractors should be immediately brought to the Procurement Officer’s attention.

No extra payment or allowance will be made to cover obvious discrepancies or changes required due to either existing site conditions not visually determined and addressed in writing to the Procurement Officer before the solicitation opening or because of any error or oversight on the Contractors part.

REQUIREMENTS TO SUBMIT YOUR BID

To submit a bid for consideration for award of this project, you must complete and submit the following required documents on or before the due date and time. Failure to submit any of these documents may render your bid ineligible for award.

● References If you have not completed a project for MCC within the past three years, provide references for three (3) clients for whom, in the last five (5) years, you have successfully completed a project or performed services that are comparable to those requested in this ITB. Please do not use MCC as one of your references. References should contain the client’s name, a contact person’s name, title, email address, phone number, and description of the services performed. Contractors who have performed services or completed a project for MCC within the past three years are exempted from this requirement.

● Prevailing Wage Form Complete the form titled Prevailing Wage Agreement to certify your agreement with the prevailing wage requirements explained in the Specifications & Requirements section of this ITB. It is a requirement for this ITB that Contractors pay prevailing wages as defined under the federal Davis-Bacon Act, 29 CFR Part 5 and as attached via Appendix A to this ITB.

● Conflict of Interest Form Complete the form titled Conflict of Interest & Collusion Disclosure Form.

● Record of Litigation or Arbitration Complete the form titled Occurrences of Arbitration and/or Litigation. If applicable, provide a list of any arbitration or litigation currently pending or settled within the past five (5) years that may affect your ability to successfully complete the project specified in this ITB.

Contractors will not be automatically disqualified due to current or pending litigation or arbitration;

reported litigation or arbitration will be reviewed as a part of the bid evaluation.

● Record of Health & Safety Violations Complete the form titled Health & Safety Violations. If applicable, provide a list of any violations of any state, federal, or local safety laws, including OSHA violations, violation of any state or federal prevailing wage laws, worker’s compensation or unemployment compensation laws, rules or regulations, issued to or against you within the past five (5) years.

Contractors will not be automatically disqualified due to reported violations; violations reported will be reviewed as a part of the bid evaluation.

Form Version: 04/24/2024 ITB Construction Bid 11

● Bid Form Complete the form titled Bid Form. Contractor shall use this form to acknowledge it has received and adjusted its bid to comply with any issued addenda.

● Bid Bond Submit a bid bond of 5% of the total bid price in the form of a cashier’s check or a bid bond insured by a licensed surety doing business in the State of Michigan and made payable to Charles Stewart Mott Community College. Bid bonds will be returned to unsuccessful bidders after bids have been opened and the lowest responsible, responsive bidder has been named. The bid bond will be returned to the successful bidder by a procurement official after the execution of further documents, contracts, and bonds have been completed. Failure to submit a bid bond with the bid submission may render your bid ineligible for award.

Bids must include all project, service, and administration costs including subcontracting, managing, documentation, containment, reporting, installation, delivery, maintenance, material and consumables, replacement costs, and any other fees. MCC will not accept hidden costs or fees not included in the total bid price.

Any different or additional terms and conditions contained in the acknowledgment forms or documents furnished by the Contractor are rejected by MCC and are not a part of the agreement between the parties unless specifically authorized in writing by the Procurement Officer.

HOW TO SUBMIT YOUR BID

Submit all required documents on or before the due date and time via http://www.bidnetdirect.com/mitn/mottcommunitycollege. We prefer you submit your bids at http://www.bidnetdirect.com/mitn/mottcommunitycollege as we can ensure receipt of your submission. Bids submitted via email, facsimile or hand delivery will not be accepted. Only one copy of the bid is required. MCC stores its documents electronically for efficiency and to support environmental sustainability efforts. Please do not submit multiple copies of your bid.

The Contractor is responsible for completing all required documents and forms. The bid must give the full legal name of the Contractor and must be signed by a person who is legally authorized to bind the Contractor to a contract.

The Contractor is solely responsible for the timely delivery of the bid. Submissions received after the due date and time will not be considered for award. No employee of MCC will be held responsible for prematurely opening an incorrectly addressed bid.

HOW YOUR BID WILL BE EVALUATED

This ITB will be awarded to the lowest-priced bidder with the most responsive, responsible bid. In other words, the ITB will be awarded to the Contractor who substantially meets all the requirements of the ITB and has fully completed and submitted all required forms and information (responsive); has the resources (financial, personnel, equipment), ability, skill, and experience to perform the scope of work (responsible); and has the lowest submitted price.

1. Additionally, the following factors may be considered prior to award:

2. Contractors under consideration for award of contract may be requested to submit a Contractor's solvency qualification statement, audited financial information current within the past eighteen (18) months, or other requested financial information as evidence the Contractor is financially stable and has sufficient resources to start and complete this project.

Form Version: 04/24/2024 ITB Construction Bid 12

MOTT COMMUNITY COLLEGE

3. Before notice of award of a contract is given, the considered Contractor may be notified in writing if MCC has a reasonable objection to a person, subcontractor, or other entity proposed by the Contractor to perform work. Contractor may then withdraw its bid or submit a substitute person, subcontractor, or entity together with an adjustment to the bid (if necessary) for MCC’s acceptance or disqualification.

4. MCC reserves the right to:

4.1. Waive any irregularities, deviations, or errors that are not material, do not invalidate the legitimacy of the bid, and do not improve the Contractor’s competitive position.

4.2. Award to other than the low-priced bid.

4.3. Exclude any Contractor if the Contractor is suspended, excluded, or debarred by any agency of any Federal, State, or local government.

4.4. Reject any or all bids if incomplete, obscure, conditional, lacking data required by bidding documents, or where bids exceed funds available.

5. Per State of Michigan Public Act No. 517 of 2012, an Iran-linked business is not eligible to submit a bid for any solicitation published by MCC.

6. This ITB does not obligate MCC to an eventual contract for any work described, implied, or which may be proposed until confirmed by a written agreement issued by the Purchasing Department. This ITB may be terminated by MCC without penalty or further obligation at any time prior to the issuance of an award.

NOTE ⇒ Bids from Contractors to conduct business with or perform work for MCC shall be strictly evaluated based upon the merit of the requested solicitation specifications. Decisions to use a Contractor or award a contract will be made consistent with Board Policy 4410, Purchasing. While MCC’s Office of Institutional Advancement may solicit philanthropic support from our community members and Contractors, at no time will contract awards be based on whether or not a contribution is received. Staff involved with the purchasing process do not participate in soliciting vendors for contributions.

Form Version: 04/24/2024 ITB Construction Bid 13

PREVAILING WAGE AGREEMENT (required)

1. Contractor Prevailing Wage The Contractor agrees that all mechanics and laborers (not including executive, administrative, professional, office, or custodial employees) it employs to work on this project shall receive no less than designated, applicable “prevailing” wage and fringe benefit rates determined by the United States Secretary of Labor under the federal Davis-Bacon Act, 29 CFR Part 5, for the occupational classification(s) and locality or localities in which the work is to be performed.

2. Prevailing Wage Schedule MCC has attached a Schedule of Occupational Classifications and Applicable Wage and Fringe Benefit Rates to the bid specifications for this project (see Appendix A). That Schedule is incorporated into this provision by reference and sets out the designated, applicable prevailing wage and benefit rates for the term of the Contractor’s work on this project.

a. Hourly Rate(s) to be paid: $ ________ [Occupation Code - Title]

b. Prevailing wage includes:Vacation and holiday pay (New Year’s Day, Martin Luther King Jr’s birthday, Washington’s birthday, Memorial Day, Juneteenth, National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day and Christmas Day.

3. Subcontractor Prevailing Wage The Contractor agrees that all subcontracts entered into by the Contractor for this project shall contain a provision similar to paragraphs 1 and 2 above covering any subcontractor’s employees who perform work on this project.

4. Contractor Recordkeeping The Contractor shall keep an accurate record showing the name and classification of each employee of the Contractor performing work on this project, the dates on which work was performed, the hours each such person worked on this project, and the actual hourly wages and benefits paid to each such person. With each invoice the Contractor submits to MCC for approval for payment, the Contractor shall provide and certify wage and benefit payment records for all work performed by the Contractor’s employees to date.

Failure to provide certified wage and benefit payment records will delay the payment of invoices.

5. Subcontractor Recordkeeping The Contractor agrees that all subcontracts entered into by the Contractor for this project shall contain a provision similar to paragraph 4 above covering any subcontractor’s employees who perform work on this project.

I hereby certify that the accompanying bid submitted by my company incorporates all of the stated prevailing wage requirements for this project. I will submit all required certified payrolls with each invoice requesting payment using the U.S. Department of Labor Wage and Hour Division’s Payroll Form WH-347.

Company Authorized Representative Name & Title

Authorized Representative’s Signature Date Submitted

For assistance & instructions in completing certified payrolls: http://www.dol.gov/whd/forms/wh347instr.htm

Form Version: 04/24/2024 ITB Construction Bid 14 http://www.dol.gov/whd/forms/wh347instr.htm

CONFLICT OF INTEREST AND COLLUSION DISCLOSURE FORM (required) In this Disclosure, the following words have the defined meanings as stated:

1. A "Contract or Transaction" is any agreement or relationship involving the sale or purchase of goods or services, the providing or receipt of a loan or grant, the establishment of any other type of financial relationship, or the exercise of control over another person or organization.

2. A "Family Member" is a spouse, parent, child, or spouse of a child, brother, sister, or spouse of a brother or sister of an Interested Person.

3. An "Interested Person" is any person serving as an employee of a contractor, or a Family Member of a contractor’s employee, who is in a position of control over a person or organization and who has a personal interest that is in conflict with the interests of MCC.

4. A "Material Financial Interest" is a financial interest of any kind, which, given all the circumstances, is substantial enough that it would, or reasonably could, affect an Interested Person's or Family Member's judgment concerning Transactions to which the entity is a party.

For purposes of this Disclosure, a Conflict of Interest exists when an employee of a Contractor (or a Family Member of a Contractor’s employee):

1. Has a Material Financial Interest in a Transaction with MCC and a contractor;

2. Has an intimate or personal relationship with an employee of MCC;

3. Accepts gifts, entertainment, or other favors from individuals or entities when the party providing the gift/entertainment/favor does so under circumstances where it might be inferred that such action was intended to influence or possibly would influence the Interested Person in the performance of his or her duties. This does not preclude the acceptance of items of nominal or insignificant value or entertainment of nominal or insignificant value which are not related to any particular transaction or activity of MCC;

4. Is involved in any other situation that may create the appearance of a conflict.

By submission of this bid, I certify that to the best of my knowledge and on behalf of my company:

1. The prices in this bid have been arrived at independently and without collusion, consultation, communication, or agreement with any other vendor or competitor for the purpose of restricting competition;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed and will not knowingly be disclosed, before the bid opening, directly or indirectly, to any other vendor, competitor, or employee or representative of MCC;

3. No attempt has been made or will be made to induce any other person, partnership, or corporation to submit, not submit, or inaccurately price a bid to restrict competition.

4. I certify that I and my company are independent of MCC and are independent of all component units of

MCC.

If at any time following the submission of this form I become aware of any actual, potential, or perceived Conflicts of Interest, or if the information provided becomes inaccurate or incomplete, I will promptly notify MCC’s Buyer in writing.

Form Version: 04/24/2024 ITB Construction Bid 15

OCCURRENCES OF ARBITRATION and/or LITIGATION (required)

Attach a list of any arbitration or litigation currently pending or settled within the past five (5) years that may affect your ability to successfully complete the project specified in this ITB. Contractors will not be automatically disqualified due to current or pending litigation or arbitration; reported litigation or arbitration will be reviewed in the evaluation of bids.

OR

By signature below, I certify we do not have any arbitration or litigation currently pending or settled within the past five (5) years that will affect our ability to successfully complete this project:

HEALTH & SAFETY VIOLATIONS (required)

If any, attach a list of any violations of any state, federal or local laws, including OSHA violations, violation of any state or federal prevailing wage laws, worker's compensation or unemployment compensation laws, rules or regulations, issued to or against you within the past five (5) years. Contractors will not be automatically disqualified due to reported violations; violations reported will be reviewed in the evaluation of bids.

OR

By signature below, I certify we do not have any violations of any state, federal or local laws, including OSHA violations, violation of any state or federal prevailing wage laws, worker's compensation or unemployment compensation laws, rules or regulations, issued to or against us within the past five (5) years:

Form Version: 04/24/2024 ITB Construction Bid 16

BID FORM (required)

Contractor Name: _________________________________________________________________________________

Service Address: _________________________________________________________________________________

City, State, Zip: _________________________________________________________________________________

Contact Name: ___________________________________ Title: ______________________________________

Contact EMail: ___________________________________ Phone: ____________________________________

Note ⇒ MCC is exempt from taxes in direct sales transactions with the Contractor; subcontractors are not included in this sales tax exemption protection and should calculate sales tax as a part of their quote when quoting as a subcontractor to the Contractor.

Total Bid Price: $ ____________________________

Proposed Completion Date: _________________________________________

I acknowledge receipt of the following addenda:

Addendum # Date issued

Signature of this form indicates agreement with the following statements:

1. I am fully acquainted with and understand completely the work covered by this ITB and that my failure to read and understand any part of this ITS does not relieve me of my contractual obligations.

2. I have examined the factors and conditions affecting, or which may be affected by, the work and its various parts and elements and agree:

a. To hold my bid price and the terms and conditions of my bid firm for sixty [60] calendar days following the bid due date;

b. To provide proof of insurance as detailed in this ITB;

c. To provide proof of confined space training;

d. To accomplish the work at my quoted rates;

e. To perform the work in conformance with the specifications and in a fashion that will meet or exceed the service and performance expectations required by this ITB.

3. I certify that:

a. Neither I nor our company leadership or key employees are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in any procurement transaction(s) by any Federal, State, or local department or agency;

b. Neither I nor our company leadership or key employees are or could be considered an Iran-linked business under State of Michigan, Public Act No. 517;

c. No illegal, non-US citizens will work on this project.

4. Upon notification of the acceptance of my bid, I agree to execute a contract for the work.

If you are unable to certify any of the statements above, please attach an explanation directly addressing each statement you cannot certify.