ITB 25-059 Commercial Kitchen Equipment.pdf

INVITATION TO BID

ITB 25-059 1 | P a g e

The County of Ottawa, on behalf of the Facilities Maintenance Department and the Ottawa County Sheriff’s Office, is inviting experienced and qualified Vendors to bid on commercial kitchen equipment

INVITATION No: ITB 25-059 TITLE: COMMERCIAL KITCHEN EQUIPMENT

Issue Date: July 9, 2025 ITB Point of Contact: Janice McLaren purchasing.rfp@miottawa.org

Questions Due: July 15, 2025 Addendum Issued: July 17,2025

BIDS DUE: NO LATER THAN 2:00PM EST ON JULY 31, 2025

Bids will be accepted until the specified time and date. Any bidder attempting to deliver after the specified time and date will be refused.

Table of Contents

Section 1 – Bid Instructions and Award Information:

Unit A. General Bid Instructions and Information

Unit B. General Award Information

Unit C. Bidder Instructions and Qualifications

Section 2 – Invitation to Bid Terms and Conditions:

Section 3 – Required Bid Form:

Section 4 – General Requirements, Bid Specifications and Required Pricing Form

Unit A. General Scope

Unit B. General Requirements

Unit C. Bid Requirements, Bid Specifications and Bid Pricing Form mailto:purchasing.rfp@miottawa.org

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Section 1 – Bid Instructions and Award Information:

Unit A. General Bid Instructions and Information

General Information:

The County of Ottawa distributes solicitation documents at the following locations:

• Michigan Intergovernmental Trade Network http://www.bidnetdirect.com/mitn

• Ottawa Count Purchasing Page http://www.miottawa.org/Departments/FiscalServices/bids.htm.

Bid documents obtained from any other sources are not considered official copies, and may result in failure to receive addenda, corrections or other revisions that may be issued.

For purposes of this ITB, the term “Contractor,” “Vendor,” “Proposer,” “Respondent,” or “Bidder” are considered to have the same meaning, all referring to the person or company responding to this ITB.

Additionally, the terms “County,” “Client,” or “Owner” refers to the County of Ottawa. Finally, the terms “Bid,” and “Offer” are considered to have the same meaning.

Bid Submission:

Bids must be received NO LATER THAN 2:00PM EST ON JULY 31, 2025. Bids received after this time will not be considered. Bids may be withdrawn at any time prior to the scheduled ITB Deadline. Bids must be firm and may not be withdrawn for a minimum period of ninety (90) calendar days after the ITB deadline.

Bids should be concise and complete, covering all items identified, emphasizing an understanding of the project and the resources to perform the intended work. Bids will be reviewed to determine if submission requirements are met. Bids that do not comply with submittal instructions established in this document or that do not include the required information may be rejected as non-responsive. Vendor assumes responsibility for meeting the submission requirements and addressing all necessary technical and operational issues to meet the project objectives.

All bids must include completed, signed copies of all required attachments. Vendor assumes all risks associated with electronic submission (including possible technical issues). Attachments must be filled out in full and signed by an authorized Company representative.

Modification:

Prior to the date and time set forth as the ITB Deadline, bids may be modified or withdrawn by the Contractor’s authorized representative. After the submission deadline, responses may not be modified or withdrawn without written consent of the County.

Pre-Bid Conference:

No pre-bid conference is currently scheduled http://www.bidnetdirect.com/mitn http://www.miottawa.org/Departments/FiscalServices/bids.htm

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Questions:

Contractors may submit questions and requests for clarification relating to this ITB to the ITB Administrator by the stated deadline. Responses to all questions and inquiries received by the County will be issued in the form of an Addendum and posted on the MITN and the County’s website, as needed. Only answers to questions submitted prior to the submission deadline and released in the form of an Addendum will be considered official and final. Any remarks or explanations made by phone, email or in-person will be considered draft and will be non-binding.

Unit B. General Award Information

Bid Review, Award and Contract Process:

Upon bid opening, a bid tabulation will be prepared by the County to summarize each Contractor’s offer.

All offers will be required to be submitted under a condition of irrevocability for a period of ninety (90) days after submission.

Bids will be reviewed to determine if submission requirements are met and confirm the lowest responsive, responsible bidder. Failure to meet submission requirements or comply with submittal instructions established in this document may result in rejection of the offer and being declared non-responsive.

Contractor assumes responsibility for meeting submission requirements and addressing all necessary technical and operational issues to meet the project objectives.

The County reserves the right to interview any number of qualifying bidders as part of the selection process. The County further reserves the right to award a contract / issue a purchase order without an interview, if determined to be in the best interest of the County.

An intent to award will be issued to the successful Contractor and all bidders will be notified. In the event that a successful agreement cannot be executed, the County reserves the right to proceed with negotiations with the next lowest, responsive, responsible bidder.

The County of Ottawa’s intent is to award a contract (form of agreement) which will be by standard Purchase Order issued by the County of Ottawa, which incorporates by reference this Invitation to Bid, any project manuals or Drawings as prepared by the County or the County’s Representative and all terms and conditions therein, as well as all required Bid Forms and the Bid Pricing Form as offered by the Contractor.

No work is to commence prior to receipt of Purchase Order by Contractor.

The standard issued Purchase Order will cover the period from project kick-off to project completion as determined by the successful completion of the stated objective within this ITB.

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As part of the contract process, the County reserves the right to delete or modify any task from the scope of services and reserves the right to modify the scope of services during the course of the contract / open purchase order. Should the County desire to make a change, it will request of the Contractor, either orally or in writing, to submit a written proposal to the County. The Contractor is authorized to proceed with a change in the work only upon execution by the County of a written Change Order to the Purchase Order.

Execution, Correlation, Intent, and Interpretation of Documents:

By executing the Contract / Acceptance of Purchase Order, the Contractor represents that the Contractor has visited the site, familiarized themselves with the conditions under which the work is to be performed, and correlated their observations with the requirements of the Contract or Bid documents.

The intent of the documents is to include all labor, materials, equipment, tools and services necessary for the proper execution and completion of the work. Contractor will make field measurements to verify or supplement dimensions indicated and will assume full responsibility for quantities of material required and accurate to fit all work.

The Contract / Issued and Accepted Purchase Order issued by the County of Ottawa and related Contract Documents which incorporates by reference this Invitation to Bid, any project manuals or Drawings as prepared by the County or the County’s Representative and all terms and conditions therein, as well as all required Bid Forms and the Bid Pricing Form as offered by the Contractor represent the entire and integrated agreement between the County and Contractor and supersedes prior negotiations, representations or agreements, either written or oral.

Cancellation of ITB:

The County may, at its discretion and if in the best interest of the County, cancel any proposal or request for proposal or other solicitation in whole or in part. The ITB Administrator will notify vendors of any cancellation.

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Unit C. Bidder Instructions and Qualifications

Bid Response:

Bids will be accepted only by e-mail submission, as follows:

Respondents will submit an electronic response (preferably single-file PDF format) by e-mail to:

purchasing.rfp@miottawa.org with subject line of: “ITB 25-059 Commercial Kitchen Equipment.” The County can receive email attachments up to 25 megabytes. Bid documents larger than 20 megabytes should be sent in multiple emails with subject line of: “ITB 25-059 – 1 of 2.” It will be the Contractors’ responsibility to ensure that their bids have been appropriately delivered and received.

Bidder Instructions:

1. The bidder shall insert the price for all bid items and all other information requested in the Bid Form / Bid Pricing Form that is part of this invitation to bid document. Any Bid Form / Bid Pricing Form submitted must be the latest published version issued by Ottawa County or the bid may be rejected.

All prices shall be net and shall state the full, delivered cost to Ottawa County, including all factors whatsoever. Failure to comply with this requirement will constitute rejection of bid.

2. Bidders are only required to return to Ottawa County the forms listed in the Required Forms section of the bid document, along with any special information that may be noted or requested of firms as part of the general or special provisions. Sections 1 and 2 of the bid document need not be returned to Ottawa County.

Bidder Qualifications:

1. Bidder will submit bids with the understanding that prior to the award of contract / issuance of a purchase order, the County may make investigations as deemed prudent to determine the contractor’s qualification and eligibility.

2. Bidder must have been regularly and continuously engaged in the business of providing specified equipment, labor, materials, and all necessary related items for services similar to this project for three

(3) years. Contractor must be able to meet all insurance requirements as outlined in the Invitation to Bid Terms and Conditions. Bidder shall possess all certifications, permits, licenses, and credentials necessary for specified equipment, labor, materials, and all necessary related items for services. Bidder will obtain all required final permits and inspections required.

3. Awarded Contractor must assume full responsibility for the acts of its personnel, including subcontractors, all of whom may be subject to background checks and approval by the County, that come to County facilities for delivery, installation, training, maintenance and repairs, etc. Contractor may be required to have a site supervisor on site at all times that personnel and subcontractors are working.

mailto:purchasing.rfp@miottawa.org

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Section 2 – Invitation to Bid Terms and Conditions:

The following shall be made part of the terms and conditions of the contract / issued and accepted purchase order (“Contract”) entered into between the Ottawa County Sheriff’s Office (County) and Vendor (also referred to herein as “bidder,” “awarded vendor,” and “contractor”) if awarded the contract / purchase order issued.

Vendor’s submission of a bid or proposal constitutes acceptance of these Conditions:

1. Pricing: The bidder shall insert price for all bid items and all other information requested in these specifications. The price shall be the full cost of working items, delivered to the County with no additions.

2. Total versus "Per Item" Awards: The County generally awards contracts on a lump sum basis to the lowest responsible and responsive bidder. However, the County may choose to award on a per item basis. Therefore, each bidder must submit pricing for each item indicated on the bid forms. Bidders must clearly indicate which items are bid and which are not.

3. Delivery of Merchandise: The County accepts no responsibility for the condition of any merchandise purchased prior to acceptance by County Personnel. Failure to comply with this requirement may constitute rejection of the bid. The Contractor will be supplied with a phone number to contact for delivery coordination or in case of an emergency. Access to designated restricted areas is forbidden to Contractor’s employees. Restricted areas will be designated by the authorized County representative

4. Acceptance of Merchandise at Delivery: The County reserves the right to refuse acceptance of delivered merchandise that differs substantially from the specifications in the invitation to bid or as otherwise permitted by Michigan law.

5. Project Meetings: Pre-construction/order placement and construction/delivery & installation progress meetings may be scheduled on a regular or “as-needed” basis. Pre-construction meetings will be attended (virtually or in person) by the Contractor and all major Subcontractors, as applicable. The Contractor will be represented by a person with the authority to make decisions regarding the project work. Assigned County Project Manager for progress meeting is Tim Dekkinga, Operations Coordinator, tdekkinga@miottawa.org, 616-638-7519

6. Compliance with Laws, Ordinances, and Regulations and Procurement of Permits:

a. This bid and any subsequent contract / issued and accepted purchase order is governed by and shall be construed in accordance with the laws of the State of Michigan.

b. The Contractor shall at all times have knowledge of and comply with all applicable local, state, and federal laws, rules, and regulations.

c. The Contractor shall obtain, and pay thereof, all permits required by any agency or authority having jurisdiction over the work. The Contractor shall provide a copy of any permit to the County within 3 business days of the County's request.

mailto:tdekkinga@miottawa.org

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7. Performance and Breach of Contract:

a. Contractor shall perform the work as required by and in accordance with an agreed upon schedule of time requirements as set forth in issued and accepted purchase order.

b. The Contractor’s failure to complete services as required shall constitute breach of this

Contract.

c. Contractor shall have fifteen (15) calendar days to cure a breach of this Contract (the "Cure

Period"). Failure to cure a breach of this Contract within said Cure Period shall allow the County to, without further notice to the Contractor, declare this Contract terminated and proceed with the replacement of the Contractor and the County shall be entitled to all remedies available to it at law or in equity.

8. Warranty: Contractor warrants that the goods and/or services supplied will be good workmanship and material, free from defects, and if the intended use thereof is known to the Contractor, that they are suitable for the intended use. Contractor will transfer all applicable manufacturer warranties to the County and agrees to coordinate all claims on the County’s behalf.

9. Project Closeout: The Contractor will request a meeting with the County to verify substantial completion. After project inspection, County will advise Contractor of any unfulfilled requirements. If requirements remain to be completed, the Contractor will finish the work and request another inspection. Assigned County Project Manager for project closeout is Tim Dekkinga, Operations Coordinator, tdekkinga@miottawa.org, 616-638-7519

When all requirements of the contract have been met, the Contractor will submit a final payment request to the County for review and approval. Payment by the County will be considered final acceptance. This final acceptance in no way diminishes the right of the County to seek remedies arising from guarantees or other provisions of the contract.

10. Insurance: Vendor agrees to provide proof of the following insurance coverages, where applicable, including certificate(s) of insurance, endorsements, and provisions, as more fully set forth in Appendix B, entitled Vendor Insurance Requirements: Commercial General Liability, Workers’ Compensation, Employers’ Liability, Automobile, Umbrella/Excess Liability, Professional Liability, and any other applicable coverage. Coverage limits are to be statutory and, if no statute applies, are to be at least $1,000,000 per occurrence or claim and $2,000,000 aggregate, except Umbrella/Excess Liability coverage limits shall be at least $5,000,000 for each occurrence or accident, products-completed operations aggregate, and general aggregate. The Vendor further agrees to comply with all other requirements set forth in Appendix B, including, but not limited to, adding the County as an Additional Insured on Commercial General Liability, Umbrella/Excess Liability, and any other applicable policies, on a primary and non-contributory basis. A thirty-day notice to the County is required in the event of coverage termination.

11. Indemnification: Contractor agrees to indemnify, defend, and hold harmless the County and its officials, officers, employees, volunteers, and agents from and against any and all liability, claims, judgments, losses, damages, payments, costs and expenses, including attorney’s fees, arising out of or in any way related to Contractor’s performance of services under this Contract, including, but not

ITB 25-059 8 | P a g e limited to, any and all liability resulting from or arising out of intentional, reckless, or negligent acts or omissions of the Contractor, its employees, agents or subcontractors

12. Conflict of Interest: By submission of a response, the Bidder agrees that at the time of submittal, he/she/it: (1) has no interest (including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of the Contractor’s services, or (2) benefit from an award resulting in a “Conflict of Interest,” including holding or retaining membership or employment on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by the County.

13. Claims Resolution: If the Contractor has a claim against the County, whether on its behalf or including any claim through the Contractor for the benefit of any of its subcontractors or material suppliers, such claim, and the factual basis, therefore, must be submitted in writing to the County within 10 days of the Contractor learning of the claim.

14. Jurisdiction and Venue: The Parties consent to the exercise of general personal jurisdiction over it by the 20th Circuit Court. Pursuant to state statute, any action against the County must be brought in the 20th Circuit Court.

15. Confidentiality: All responses in entirety, produced by the Bidder, that are submitted to the County will become property of the County and may be considered public information under applicable law.

Michigan FOIA requires the disclosure, upon request, of all public records; therefore, confidentiality of information submitted in response to this ITB is not assured.

16. Conflicts and Errors: If the Contractor, in the course of work, finds any conflict or discrepancy between the plans or bid documents and the physical condition of the site, any errors or omissions in the plans or instructions given by the County Project Manager or County’s designated representative, it will be the Contractor’s duty to immediately inform the County. Work will not proceed on the area in questions until the concerned parties have agreed upon a course of action. Any work done by the Contractor to such resolution will be done at the Contractors risk.

17. Incurred Expense: The County will not be responsible for any cost or expense incurred by the bidders preparing and submitting a proposal or cost associated with meetings and evaluations of bids prior to the execution of an agreement. This includes any legal fees for work performed or representation by the bidder’s legal counsel during any and all phases of the ITB process, any appeal or administrative review process, and prior to County Board approval of a contract award.

18. Expenses and Materials: Contractor shall be responsible for all the Contractor's expenses incurred while performing services under an issued and accepted Purchase Order. This includes license fees, fuel and fleet maintenance, insurance premiums, telephone and all salary/payroll expenses, and other compensation paid to employees or contract personnel that the Contractor hires to complete the work. Contractor will furnish all materials, equipment and supplies used to provide the services required by an issued and accepted Purchase Order.

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19. Independent Contractor: The awarded vendor will perform all work and services described herein as an independent contractor and not as an officer, agent, servant, or employee of Ottawa County. The vendor will have exclusive control of and the exclusive right to control the details of the services and work performed hereunder and all persons performing the same and will be solely responsible for the acts and omissions of its officers, agents, employees, contractors, and subcontractors, if any. No person performing any of the work or services described hereunder will be considered an officer, agent, servant, or employee of the County nor will any such person be entitled to any benefits available or granted to employees of the County.

20. Subcontractors: Since the contract / issued and accepted purchase order is made pursuant to the bid submitted by the awarded vendor and in reliance upon the vendor’s qualification and responsibility, the vendor will not sublet or assign the contract, nor will any subcontractor commence performance of any part of the work included in the contract without the previous written consent by the County.

21. Inspection: Contractor will at all times permit and facilitate inspection of the work by the County. The County will have the authority to stop work, or reject work, in which their opinion does not meet requirements of the contract / issued and accepted purchase order. No changes in the work, however, will be made without the approval of the County.

22. Safety: The Contractor shall at all times observe and comply with all federal, state, local and County facility laws, ordinances, rules, and regulations that may in any manner affect the safety and the conduct of the work. The Contractor shall indemnify and hold the County harmless against any claim or liability arising from the violation of any such provisions.

23. Employees: The Contractor and all Contractor’ employees, while on County premises, shall carry proper identification. Examples of proper identification are State issued Driver’s License or State issued Identification Card. The Contractor shall employ only United States citizens, legal residents, or legal resident aliens. Upon request of the County, the Contractor shall provide copies of, or access to, work/payroll records and necessary documents to verify status of employees. The Contractor will be supplied with a phone number to contact in case of an emergency. Access to designated restricted areas is forbidden to Contractor’s employees. Restricted areas will be designated by the authorized County representative.

24. Background Checks: Contractor employees may be subject to background checks to ensure, at a minimum, that no employee has a felony conviction, history of violent interactions with criminal justice officials that may preclude them from performing the services required under this Contract. If determined necessary, background checks for Contractor employees shall be conducted by the County, at the Counties expense, prior to the commencement of any on-site work.

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Section 3 – Required Bid Form:

ATTACHMENT A – REQUIRED COVER DOCUMENT FOR INVITATION TO BID (ITB)

All Contractor submitted bids must include all pages of this completed cover document (or this document reproduced on company letterhead) as PAGES 1 AND 2 of the submitted bid response.

The undersigned declares that the ITB Documents, including, without limitation, any ITB Addenda, Exhibits, and Appendices have been read.

The undersigned acknowledges receipt and acceptance of all addenda.

The undersigned agrees to the terms and conditions as outlined in the ITB.

The undersigned has reviewed the ITB Documents and fully understands the requirements set forth in the ITB and that if awarded it will be the basis for the Bidder to enter into a contract / accept issued purchase order with Ottawa County in accordance with the ITB documents.

The undersigned acknowledges that it is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a bid, the Bidder certifies that if awarded a contract / issued purchase order they will make no claim against Ottawa County based upon ignorance of conditions or misunderstanding of the specifications.

The undersigned certifies that neither (Company), nor any of its successors, parent companies, subsidiaries, or companies under common control, are an “Iran Linked Business” as defined in the Michigan Economic Sanctions Act, 2012 P.A. 517, MCL 129.311, et. seq.

The undersigned agrees to indemnify, defend, and hold harmless the County and its officials, officers, employees, volunteers, and agents from and against any and all liability, claims, judgments, losses, damages, payments, costs and expenses, as more fully set forth in the general terms and conditions in the ITB.

The undersigned certifies to the best of his/her/its knowledge and belief, that neither it nor any of its principals, owners, officers, shareholders, key employees, directors and member partners: (1) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, as more fully set forth in the general terms and conditions in the ITB.

Insurance certificates are not required at the time of submission. However, if awarded / issued a purchase order the Bidder agrees to meet the minimum insurance requirements posted in the general terms and conditions in ITB.

ATTACHMENT A Page 1 of 2

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ATTACHMENT A – (CONTINUED)

The submission of a bid hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered and the character, quantity, and quality of the work to be performed.

Company Name:

Contact Name and Title:

Mailing Address:

Phone Number: ______________________ Email Address:

Federal Employer Identification Number:

Type of Entity/Organization (Select One): ☐ Individual ☐ Corporation ☐ Joint Venture

☐ Partnership ☐ Limited Liability Partnership ☐ Limited Liability Corporation

☐ Non-Profit/Church ☐Other:

The undersigned affirms that he/she is duly authorized to execute this bid submission, that this company, corporation, firm, partnership or individual has not prepared this bid submission in collusion with any other vendor and that the contents of this proposal as to prices, terms or conditions have not been communicated by the undersigned, nor by any employee or agent, to any competitor, and will not be, prior to the award and the vendor has full authority to execute any resulting contract awarded as the result of, or on the basis of the proposal.

Bid submissions must be signed by an official authorized to bind the provider to its provisions for at least a period of 90 days from the date of signature.

BY:

(Signature of Authorized Representative) Date

(Printed Name and Title of Authorized Representative)

ATTACHMENT A Page 2 of 2

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Section 4 – General Requirements, Bid Specifications and Required Pricing Form

Unit A. General Scope

The County of Ottawa, on behalf of the Ottawa County Sheriff’s Office, Corrections Division (Jail) is seeking experienced, professional contractors to provide pricing for commercial kitchen equipment.

The location / delivery / installation address for this project is Ottawa County Jail, 12130 Fillmore St.

West Olive Mi, 49460. Assigned County Project Manager is Tim Dekkinga, Operations Coordinator, Facilities Maintenance, tdekkinga@miottawa.org, 616-638-7519

Unit B. General Requirements

B.1. Vendor Qualifications: An award / purchase order shall only be written to responsible firms capable of providing the class of product as described in project specific requirements. Before being considered for the award, the County may make investigations as it deems prudent to determine the contractors qualification and eligibility. Firms may be required to provide additional information on their ability to deliver, evidence of their necessary experience, reliability, facilities, equipment, and financial resources to perform the work in a satisfactory manner, and within the published project timeline/delivery schedule. The Ottawa County Sheriff’s Office shall make the final determination as to the firm’s ability to provide the desired service.

B.2. County Property: Contractor will take all known and available measures and employ all techniques for the protection of the site, work in progress, or materials and equipment stored on site from damage, injury or loss from the elements, vandalism, theft or accelerated degradation or depreciation.

Contractor must prevent damage to County property. Contractor will be responsible for protection of County’s property and will take care to prevent damage to structures, equipment, utility services, storm and sanitary drainage systems, lawns, trees, plant material, fences, walks, drives, and other improvements in and adjacent to the area of under this Contract. Any damage to the County’s property resulting from Contractor operations will be repaired or replaced by the Contractor without additional cost to the County.

B.3. Removal of Existing Equipment and Installation of New Equipment: When noted on the Bid Form, Contractor will provide pricing to remove and place existing equipment at a designated location approx. 500 from project site. When noted on the Bid Form, Contractor will provide pricing to install equipment at location designated by assigned County Project Manager Tim Dekkinga, Operations Coordinator, tdekkinga@miottawa.org, 616-638-7519. Installation shall include initial start-up, verification of all equipment functionalities and any equipment training that may be applicable to kitchen and maintenance staff as per manufacturers recommendations. Training on equipment will be coordinated by the assigned County Project Manager. Details on dates and times to be determined and agreed upon at project progress meeting.

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B.4. Cleanup: Contractor will always keep the premises free from accumulations of waste materials or rubbish caused by his employees or work and at the completion of the work they will remove all his or her waste, tools, equipment, staging and surplus materials from the structure and grounds and leave his or her work clean and ready for use. Contractor may not use the County’s trash containers. Burning of materials on the site is prohibited.

B.5. Warranty: Contractor warrants that the goods and/or services supplied will be good workmanship and material, free from defects, and if the intended use thereof is known to the Contractor, that they are suitable for the intended use. Contractor will transfer all applicable manufacturer warranties to the County and agrees to coordinate all claims on the County’s behalf.

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Unit C. Bid Requirements, Bid Specifications and Bid Pricing Form

All equipment, supplies or materials shall be NEW and as specified, no alternates will be accepted.

Pricing for equipment shall be provided with all necessary parts and pieces included so that equipment will be in working condition upon delivery. (i.e. cords, gas lines, gaskets, washers etc.).

Due to the critical operational nature of this, contractors must be able to provide priority service to the Ottawa County Sheriff’s Office

Contractors are required to be licensed and insured for the type of work being performed.

Contractors are required to have a minimum of three (3) years of experience.

Contractors are required to comply with safety and environmental regulations.

Under this solicitation, awarded vendor is required to notify Ottawa County of any manufacturer recalls regarding items ordered or used.

The bid, or any part thereof, submitted by the awarded vendor may be attached to and become part of an issued purchase order. Pricing provided in this Bid Pricing Form, reflects a commitment to the terms indicated in all sections of this invitation to bid.

Item 1. Ice Machine

Manufacturer: Manitowoc Model Number: IT0420 Indigo NXT Series ( Basic Information: Air cooled electrical unit that runs on

208-230 Volts, 60 Hz, 1-phase, and 11.3 Amps. Able to produce up to 460 lb of clear, Half-Dice sized ice cubes per 24 hours. Height: 21-1/2 inches; width: 22 inches;

depth: 24-1/2 inches. Correctional package if available.

Equipment Cost:

Delivery Cost:

Installation Cost:

Removal Cost:

As a requirement of submission, Contractor to confirm a full quote sheet provided:

� Yes � No If No, on separate sheet, information with reason not provided.

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Unit C. Bid Requirements, Bid Specifications and Bid Pricing Form – continued ( Page 2 of 4 )

Item 2. Electric Steam Table – Five Pan with Angled Sneeze Guard and Casters

Manufacturer: ServIt Model Number: 423ESTWOK Basic Information: Holding unit can hold five full size food pans in each 750W well. The body of this unit is constructed of durable 22-gauge type 430 stainless steel and heavy-duty hardware. The top and wells are made of 20-gauge type 304 stainless steel. Recessed independent infinite control knobs for each well; 208/240V, 3750.

Height: 34 3/8 inches; width: 71-3/8 inches; depth: 30- 5/8 inches. Correctional package if available.

Equipment Cost:

Delivery Cost:

As a requirement of submission, Contractor to confirm a full quote sheet provided:

� Yes � No If No, on separate sheet, information with reason not provided.

Item 3. Floor Mixer with Guard

Manufacturer: Hobart - Legacy Model Number: Planetary HL400C (correctional package) Basic Information: 40 qt. capacity, and stainless-steel bowl guard. Features a heavy-duty, three-speed, 1 1/2 hp motor. 380-460 voltage. Height: 49-7/8 inches; width: 26- 3/8 inches; depth: 30-1/4 inches.

Equipment Cost:

Delivery Cost:

Removal Cost:

As a requirement of submission, Contractor to confirm a full quote sheet provided:

� Yes � No If No, on separate sheet, information with reason not provided.

Can accessories from current mixer, purchased 2014 ModelHL400-2SRD be used on new?

� Yes � No If No, on separate sheet, provide accessory pricing (whip, beater, bowl)

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Unit C. Bid Requirements, Bid Specifications and Bid Pricing Form – continued ( Page 3 of 4 )

Item 4. Gas Convection Oven

Manufacturer: Blodgett Model Number: DFG-100 Basic Information: Stacked Double Oven. Convection

Oven, natural gas, double-deck, standard depth, capacity

(5) 18" x 26" pans per compartment. Interior light, simultaneous operated doors with glass, stainless steel front, sides & top. 6” stainless steel legs with casters.

Height: 49-7/8 inches; width: 26-3/8 inches; depth: 30- 1/4 inches. Equipment cost to include casters and have .

draft diverter option. Correctional package if available.

Equipment Cost:

Delivery Cost:

Installation Cost:

Removal Cost:

As a requirement of submission, Contractor to confirm a full quote sheet provided:

� Yes � No If No, on separate sheet, information with reason not provided.

Item 5. Contractor Qualifications and Additional Information:

Provide a qualification statement with company location, years in business and qualifications of employees for delivery and installation services.

Cost for Additional Services / Items – For the Provision of approved

• Regular Maintenance

• Minor repairs

• Major repairs

Contractor to provide hourly labor rate: $

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Unit C. Bid Requirements, Bid Specifications and Bid Pricing Form – continued ( Page 4 of 4 )

Item 5. Contractor Qualifications and Additional Information (continued):

As a requirement of submission, contractor to confirm Ottawa County issued purchase order will be accepted as authorization for order placement.

� Yes � No If No, on separate sheet, provide detailed information on alternative to Ottawa County issued purchase order for order placement:

Currently, the project timeline/expected delivery schedule is all equipment on site in working condition no later than September 30, 2025

As a requirement of submission, confirm the expected delivery schedule will be met.

� Yes � No If No, on separate sheet, provide detailed information on delivery schedule.

Any additional information on other services or costs or any additional information on pricing provided: (discounts, pricing structure, etc.)

Other information: Include any other information that would be helpful to the County. Clearly state any vendor assumptions. (may attach as a separate document if necessary)

BID RESPONSE / PRICING CONFIRMATION:

The undersigned affirms that he/she is duly authorized to execute this bid response for goods and services and having carefully read and considered the request in the manner described and subject to the terms and conditions set forth in issued ITB documents, is submitting a bid and all four (4) pages of the required Bid Pricing Form are part of the bid response.

BY:

(Signature of Authorized Representative) Date

(Printed Name and Title of Authorized Representative)