ITB 2026-03_Solicitation Document.pdf

INVITATION TO BID

BID NUMBER: 2026-03

The Emerald Coast Utilities Authority (ECUA) invites your company to submit a bid on item(s) as listed in this bid request. It is the intent of the ECUA to receive bids that will be publicly opened at 2:00 p.m. central time, November 13, 2025, for the following:

BAGGED HYDRATED LIME

Sealed (hard copy or electronic) bids will be received until Thursday, November 13, 2025, 2:00 p.m. CT. If submitting a hard copy via mail or hand delivery, proposals must be delivered to the Purchasing and Stores Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, FL 32514. If submitting electronically, bids must be submitted through www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

Sealed bids will be received until 2:00 p.m. CT, November 13, 2025, by the Purchasing and

Stores Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial

Park, Pensacola, Florida 32514. The bids received will then be publicly opened and read. The

Emerald Coast Utilities Authority reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; re-bid a project, in whole or in part; and to accept a bid that in its judgment is the lowest and best bid of a responsible bidder. In accepting a bid, ECUA may award a contract based only on the base bid, the base bid plus all alternates, or the base bid plus any alternates which ECUA selects – with all decisions being made based upon what ECUA believes to be in the best interests of its ratepayers, in the reasonable exercise of its discretion. ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which was bid.

http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority

TABLE OF CONTENTS

STATEMENT OF NO BID

INSTRUCTIONS TO BIDDERS

SPECIFICATIONS

SCHEDULE

RISK MANAGEMENT POLICY AND STANDARDS

GENERAL PROVISIONS

SAMPLE MATERIAL PURCHASE AGREEMENT

DRUG-FREE WORKPLACE FORM

E- VERIFY STATEMENT OF COMPLIANCE

ANTI-HUMAN TRAFFICKING FORM

BID FORM

Emerald Coast Utilities Authority Purchasing and Stores Division

9255 Sturdevant Street Pensacola, Florida 32514-7038

850-969-6531

STATEMENT OF NO BID

If you do not intend to bid on this commodity/service, please return this form to the above address immediately. If this statement is not completed and returned, your company may be deleted from the Emerald Coast Utilities Authority Vendors’ list for this commodity/service.

We the undersigned, have declined to bid on requested commodity/service ITB 2026-03 Bagged Hydrated Lime for the following reasons:

Specifications too “tight,” i.e. geared toward one brand or manufacturer only (explain below).

Insufficient time to respond to the Invitation to Bid.

We do not offer this product or service.

Our schedule would not permit us to perform.

Unable to meet bond/insurance requirements.

Specifications are unclear (explain below).

Remove us from your vendors’ list for this commodity/service.

Other (specify below).

Remarks:

Company Name:

Signature:

Telephone: Date:

NOTE: Statement of No Bid may be faxed to the Purchasing Division (850-969-3384) Attention: Wes Pavlicek or emailed to Bids@ecua.fl.gov.

mailto:Bids@ecua.fl.gov

INSTRUCTIONS TO BIDDERS

All these terms and conditions are a part of this bid request.

1. BID SCHEDULE

Bids are presently scheduled to be publicly opened and read at 2:00 p.m. CT, November 13, 2025, in the ECUA Finance Conference Room (Rm #2202), 2nd floor, 9255 Sturdevant Street, Ellyson Industrial Park. ECUA staff will review all bids and present their recommendations to the ECUA Board at their meeting scheduled for 3:00 p.m. CT, December 16, 2025, in the ECUA Board Room.

Online Bid opening link here:

ITB 2026-03 Bagged Hydrated Lime Bid Opening Thursday, November 13, 20252:00 PM - 2:30 PM (CST) Meeting link: ITB 2026-03 Bagged Hydrated Lime Bid Opening | Microsoft Teams | Meetup-Join

2. BID SUBMISSION

Bids must be in the possession of the Emerald Coast Utilities Authority Purchasing and Stores Manager to be considered. Bids may be electronically submitted through Bidnet Direct, mailed or hand delivered to the Purchasing and Stores Division at 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, FL 32514, in a sealed envelope clearly marked with the bid name, time, and date of the opening.

A. Hard Copy Submittal – In a sealed envelope (or other packaging) containing Technical and Fee bid information, provide one (1) original (so identified), and one (1) electronic copy (USB flash drive).

B. Electronic Submittal – one (1) electronic copy through Bidnet Direct.

Regardless of the method of delivery, each bidder shall be responsible for his/her bid(s) being delivered on time, as the Emerald Coast Utilities Authority assumes no responsibility for same.

Bids offered or received after the time set for the bid opening will be rejected and returned unopened to the bidder.

3. CONVICTION OF PUBLIC ENTITY CRIME

A person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two ($35,000) for a period of 36 months from the date of being placed on the Convicted Vendor List.

https://teams.live.com/meet/9372745014956?p=LX5b1ZGDDlOuAQ0XvN https://teams.live.com/meet/9372745014956?p=LX5b1ZGDDlOuAQ0XvN https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority

4. BID WITHDRAWAL

No bid may be withdrawn for a period of ninety (90) days from the bid opening. Prices may not be modified during this period. Bids may be withdrawn at any time prior to the bid opening time.

5. BID AUTHORIZATION

All bids must be submitted on the form provided by the Emerald Coast Utilities Authority and must be signed by an authorized representative of the company placing the bid. One complete set of bid forms will be furnished each company interested in bidding.

6. BID ERRORS

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition, or subtraction in a bid may be corrected by the Purchasing and Stores Manager prior to award. In such cases, unit prices shall not be changed.

7. AWARD OF BID

ECUA reserves the right to establish priorities and to award the contract to a single bidder based upon the total bid or to multiple vendors based upon the items individually bid. ECUA also reserves the right to selectively purchase any single or any multiple items from this bid.

8. TAXES

Do not include any tax with your bid. The Emerald Coast Utilities Authority is exempt from federal, state and local taxes. Tax exempt number 85-8012640152C-4 applies.

9. TERMS

Minimum terms will be net 30 (30 days after receipt of material/service) unless a discount is involved. Terms offering a discount for prompt payment will only be considered in determining the low bid if the discount period is 15 days or greater (15 days after receipt of material/service or invoice, whichever is greater).

10. BID TABULATIONS

Bid tabulations will be posted for review on or about November 13, 2025. The bid tabulations/list of bidders will be posted on BidNet Direct at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority

11. BID QUESTIONS

All questions concerning the specifications or bid submission procedures can be emailed to the Purchasing and Stores Division Sole Point of Contact (POC) (as listed below) by October 29, 2025, noon, CT for consideration. Answers will be provided in the form of an addendum. Only questions answered by addenda will be binding. Oral and other interpretations or classifications will be without legal effect. All addenda issued must be acknowledged in your bid response.

Emerald Coast Utilities Authority Attn: Wes Pavlicek, Senior Purchasing Agent Email: Bids@ecua.fl.gov

12. COMPLIANCE WITH SPECIFICATIONS

In order to determine that your bid complies with bid specifications, product literature and/or data/information must be included with the bid proposal as indicated in the specifications. Any deviations from the bid specifications should be identified separately. Failure to include such product literature and/or data/information shall be grounds for rejection of any bid.

13. UNIFORM COMMERCIAL CODE

The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis for contractual obligations between the awarded Vendor/Contractor and Emerald Coast Utilities Authority for any terms and conditions not specifically stated in this Invitation to Bid.

14. EXECUTION OF CONTRACT

Any action of ECUA in awarding the purchase of any material or performance of a service is subject to and conditioned upon the execution of a written purchase contract and/or a purchase order between ECUA and the vendor.

15. CONTRACTUAL AGREEMENT

This Invitation to Bid (ITB) shall be included and incorporated in the final contract or purchase order. The order of contract precedence will be the Standard Form Contract (or purchase order), ITB document and response. Any and all legal action necessary to enforce the contract will be held in Escambia County and the contract will be interpreted according to the Laws of Florida.

16. PROTESTS

Any person whose substantial interests are directly and adversely affected by the award or intended award of a purchase order or contract or by plans or specifications contained in an Invitation to Bid may file a protest in accordance with the following rules and Section 12 of the ECUA Act (Chapter 2001-324, Laws of Florida as amended).

mailto:Bids@ecua.fl.gov

Notice of protest of plans, specifications or other requirements contained in an Invitation to Bid shall be filed not later than 5:00 p.m. of the third business day following receipt of the plans or specifications. Notice of protest of the rejection of a bid as non-responsive shall be filed not later than 5:00 p.m. of the third business day following notice to the bidder of the rejection. Notice of protest of the award or intended award of a purchase order or contract to the lowest bidder shown on a posted bid tabulation shall be filed not later than 5:00 p.m. of the third business day following the posting of the bid tabulation. Notice of protest of the award or intended award of a purchase order or contract to a bidder other than the lowest bidder shown on a posted bid tabulation shall be filed not later than 5:00 p.m. of the third business day following notice of the award of a purchase order or contract.

A notice of protest shall be in writing and shall state the subject matter of the protest.

A formal written protest shall be filed within ten (10) business days after the filing of notice of protest. A formal written protest shall state with particularity the facts and the law on which the protest is based.

Notice of protest and formal written protest of plans or specifications for or the award or intended award of a contract shall be filed with the Executive Director or his or her designee.

Failure to file a notice of protest or failure to file a formal written protest within the times permitted shall constitute a waiver of proceedings under these rules and under Section 12 of Chapter 2001-324, Laws of Florida, as amended.

Upon receipt of a notice of protest which has been timely filed, the Executive Director shall stop the bid solicitation or purchase order or contract award process until the protest has been resolved.

However, the bid solicitation or purchase order or contract award process may proceed when the Executive Director determines that delay would be detrimental to the interests of ECUA. Any award of a purchase order or contract under such conditions shall be subject to the outcome of the protest. After the award of a contract or purchase order resulting from a bid in which a timely protest was received and in which ECUA did not prevail, ECUA may take such action as it considers appropriate, which may include, but shall not be limited to, award of the contract or purchase order to the prevailing party, cancellation of the contract or purchase order, or rebidding.

The Executive Director shall provide reasonable opportunity to resolve a protest by agreement. If agreement is not reached within such time as the Executive Director or his or her designee considers reasonable under the circumstances, the Executive Director or his or her designee shall review the facts and the law on which the protest is based, and shall render a decision which shall be in writing and shall be promptly transmitted to the protestor.

If the protestor wishes to continue the protest beyond the decision of the Executive Director or his or her designee, the protestor shall be required to file a petition for review by the ECUA Board.

This petition shall be made in writing and presented to the Executive Director within ten (10) days after notice of the decision of the Executive Director or his or her designee; otherwise, the decision of the Executive Director or his or her designee shall be final and binding. Such petition shall state the particular grounds on which it is based and may include pertinent documents and evidence relating thereto. Any grounds not stated shall be deemed to have been waived by the protestor.

This petition must also be accompanied by a protest bond of an amount equal to 1.0 percent (1%) of the value of the solicitation, but in no case less than $1,000 nor greater than $10,000.00. This bond shall be in the form of a money order, certified cashier’s check, or certified bank check made payable to the Emerald Coast Utilities Authority. Failure to post such bond within ten (10) business days after the decision of the Executive Director or his or her designee shall result in the protest being dismissed by the Executive Director.

The bond required by the above paragraph shall be conditioned upon the payment of all costs and charges which may be adjudged against the person filing the petition for review. If the protestor prevails, the bond shall be returned to the protestor. If however, ECUA prevails, the bond shall be forfeited, and ECUA shall be entitled to recover the costs and charges, excluding attorney’s fees, of such hearing. The entire amount of the bond also shall be forfeited if it is determined that a protest was filed for a frivolous or improper purpose, including, but not limited to, the purpose of harassing, causing unnecessary delay, or causing needless cost for ECUA or another interested party/parties.

Any notice required or permitted under this bid protest procedure shall be effective when delivered personally or by facsimile, or when deposited in the U.S. mail. If notice is given only by mail, three (3) days shall be added to the time within which a protestor may file a notice of protest or petition for review.

17. CONTRACTS EXCEEDING ONE (1) YEAR

When applicable, a contract may be renewed contingent upon cost factors, mutual agreement, satisfactory performance evaluations, availability of funds and ECUA Board approval. ECUA's performance and obligation to pay for the purchase of services or tangible personal property of a period in excess of one (1) fiscal year under any contractual relationship is contingent upon an annual budget approval by the ECUA Board.

18. CONTRACTOR NOT AGENT

Except as ECUA may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of ECUA in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this agreement to bind ECUA to any obligation whatsoever.

19. ASSIGNMENT PROHIBITED

Contractor may not assign any right or obligation pursuant to this agreement. In the event that ECUA, in its sole discretion, at any time during the term of this agreement, desires the removal of any person or persons assigned by Contractor to perform services pursuant to this agreement, Contractor shall remove any such person immediately upon receiving written notice from ECUA of its desire for removal of such person or persons.

20. CONDUCT OF PARTICIPANTS

After the issuance of any solicitation, all bidders/proposers/protestors or individuals acting on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected ECUA officials, their agents or employees or any member of the relevant selection committee at any time during the blackout period as defined herein; provided, however, nothing herein shall prohibit bidders/proposers/protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided in the solicitation or unless otherwise directed by the Purchasing Manager.

Lobbying means the attempt to influence the thinking of elected ECUA officials, their agents or employees or any member of the relevant selection committee for or against a specific cause related to a pending solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication.

21. CONE OF SILENCE PERIOD

There shall be a Cone of Silence in place during the period of time beginning when the Bids/Proposals for Solicitations (Invitation to Bid or the Request for Proposal), or Requests for Letters of Interest, Qualifications, or Invitation to Negotiate, as applicable, are advertised and ending once the ECUA Board awards the contract, and any resulting Bid Protest is resolved or the Solicitation is otherwise cancelled. All communications concerning any aspect of any Solicitation, during the Cone of Silence period, shall be sent in writing and only to the sole point of contact identified in the Specifications included in the Solicitation. Conduct inconsistent with this section may be grounds for disqualifying the offending proposer from consideration or from submitting any future proposal.

22. BID INFORMALITIES

ECUA reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; rebid a project, in whole or in part; and to accept a bid that in its judgement is the lowest and best bid from a responsible bidder. ECUA reserves the right to award this contract based upon what ECUA believes to be in the best interests of its ratepayers, in the reasonable exercise of its discretion and not solely based upon price. ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which is bid. ECUA may award a contract to a primary and a secondary Contractor. In that case, ECUA will assign work to the primary Contractor unless it is determined by ECUA that circumstances dictate that work be assigned to the secondary Contractor. The two (2) Contractors may be utilized in coordination, if necessary.

23. NON-DISCRIMINATION POLICIES

ECUA does not discriminate on the basis of race, color, national origin, sex, creed/religion, age, marital status, disability/ handicapped status, veteran status or any other legally protected status in employment or provision of service.

24. INDEMNIFICATION

Bidder, at its own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the ECUA, its employees, and agents from any liability of any nature or kind in regard to the delivery of these services.

25. OTHER PROVISIONS

Contractor is required to comply with public records laws codified in Chapter 119, Florida Statutes, and is specifically required to:

A. Keep and maintain public records required by ECUA to perform the service.

B. Upon request from ECUA’s custodian of public records, provide ECUA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to ECUA.

D. Upon completion of the contract, transfer, at no cost, to ECUA all public records in possession of the Contractor or keep and maintain public records required by ECUA to perform the service. If the Contractor transfers all public records to ECUA upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to ECUA, upon request from ECUA’s custodian of public records, in a format that is compatible with the information technology systems of ECUA.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT ECUA’S CUSTODIAN OF PUBLIC

RECORDS AT 850-969-3302, BY EMAIL AT

AMANDA.MILLER@ECUA.FL.GOV, OR BY MAIL AT 9255

STURDEVANT STREET, PENSACOLA, FLORIDA 32514.

mailto:PUBLICRECORDS@ECUA.FL.GOV

26. NO COLLUSION CLAUSE

By submitting a response to this ITB, the bidder certifies that the bidder has not divulged to, discussed or compared his/her competitive bid with other bidders and has not colluded with any other bidders or parties to this competitive bid. Also, the bidder certifies, and in the case of a joint competitive bid each party thereto certifies as to its own organization, that in connection with the competitive bid:

• Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other bidder or with any competitor;

• Any prices and/or cost data quoted for this competitive bid have not been knowingly disclosed by the competitive bidder and will not knowingly be disclosed by the bidder, directly or indirectly to any other bidder or to any competitor, prior to the scheduled opening and award of the contract;

• No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a competitive bid for the purpose of restricting competition;

• The only person or persons interested in this competitive bid is/are the principal or principals named herein and that no person other than herein mentioned has any interest in this competitive bid or in the Agreement to be entered into.

27. AUTHORIZED OFFER

The person submitting the bid should indicate the extent of authorization by him or her to make a valid offer in the bid that may be accepted by ECUA to form a valid and binding contract.

If the person submitting the bid is not authorized to submit a bid that can be bound by ECUA’s acceptance, such person should also obtain the signature of an authorized representative of the bidder that may result in a bound contract upon ECUA’s acceptance.

Bids should be typed or written in ink, signatures should be manually signed in ink, and any corrections should be typed or made in ink and initialed.

28. NON-CONFIDENTIALITY OF BIDS

ECUA does not warrant the confidentiality of bids submitted in response to this ITB. All bids are subject to Florida’s public records law. Bidders requiring confidentiality should not submit.

Bid Tabulations/List of Bidders will be posted for review by interested parties on the ECUA Website, www.ecua.fl.gov on or about November 13, 2025.

http://www.ecua.fl.gov/

29. E-VERIFY COMPLIANCE

Contractor hereby certifies compliance with the following: pursuant to § 448.095(2) Florida Statutes (2020), Contractor shall register with and use the E-Verify system operated by the United States Department of Homeland Security to verify the work authorization status of all new employees hired by Contractor while performing work or providing services for ECUA. Contractor shall also include in any related subcontracts a requirement that subcontractors performing work or providing services for ECUA on its behalf register with and use the E-Verify system to verify the work authorization status of all new employees hired by the subcontractor while performing work or providing services for ECUA. Additionally, Contractor shall include in any related subcontracts a requirement that subcontractors performing work or providing services for ECUA on its behalf provide Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with any unauthorized alien as defined in 8 U.S.C. § 1324a(h)(3).

Contractor shall maintain a copy of such affidavit for the duration of its contract with ECUA.

30. PRICE ADJUSTMENT

The award resulting from this Solicitation may include provisions for price adjustments after the initial term. Written request for price adjustments shall be made no later than ninety (90) days prior to the end of the current term. Any price increase requests shall be accompanied by written justification attesting that the request is a bona fide cost increase to the supplier. All price adjustments shall be reviewed by ECUA’s designated representative. At its sole discretion, ECUA staff will submit the price adjustment to the ECUA Board for review and final approval. If the ECUA Board rejects the price adjustment, no extension to the initial term shall be entered into.

31. TECHNICAL COMPETENCE

The vendor must furnish documentation demonstrating their technical competence and experience relating to the bid.

32. EXCEPTIONS

All exceptions to the specifications and the associated requirements must be clearly stated in writing. Failure to do so will be cause for rejection.

33. REJECTION OF BIDS

ECUA reserves the right to reject any bid if the documentation submitted by the vendor, or an investigation of the vendor, fails to convince ECUA that the vendor is properly qualified to carry out the obligations of the contract and complete the work described herein.

34. INFORMATION REQUIRED

Vendors must supply all of the information requested. Missing information may be cause for rejection.

EMERALD COAST UTILITIES AUTHORITY

BID NUMBER: 2026-03

Bagged Hydrated Lime

SPECIFICATIONS

1. CONTRACT PERIOD

Base Bid Initial period is from January 01, 2026 through December 31, 2026 (with two (2) one-year optional extensions upon mutual agreement of both parties). The renewal request shall be in writing and is subject to the same terms and conditions as set forth in the initial contract.

2. PURPOSE

It is the intent of the Emerald Coast Utilities Authority to enter into a contract with a qualified vendor for the supply and/or delivery of fifty (50) pound bags of hydrated lime. The contract will consist of delivery of the bagged hydrated lime in a covered trailer to Building 997B, Ellyson Industrial Park, Pensacola, Florida 32514. The covered trailer can be detached and left with lime inside or unloaded by ECUA personnel with prior delivery notification (2 hours).

Deliveries must be received between 7:00 AM and 3:00 PM Monday through Friday unless prior arrangements were made. Deliveries may fluctuate from three (3) to ten (10) loads per month. We average between 5 and 6 truckloads a month.

3. GENERAL:

The chemical hydrated lime shall meet American Water Works Association (AWWA) Specifications B202-13.

Each bidder shall furnish the full trade name of the product offered, the name of the manufacturer, a certified chemical and sieve analysis on each delivery of lime, and a certified statement of compliance with American Water Works Association (AWWA) Specifications B202-13.

Since the available calcium oxide quoted in the certified analysis must be a minimum of 62%, this will be used in the evaluation of bids received and there shall be a penalty of 2% of the contract price for each consignment for each full 1% by which the available calcium oxide shall be found to be less than shown in the certified analysis. The testing method described in American Water Works Association (AWWA) specification B202-13, section 4.2 shall be used. There shall be no bonus applied for higher available calcium oxide content.

There shall be a minimum of 62% available calcium oxide content each shipment batch below which any consignment shall be rejected.

The sieve analysis shall indicate 100% passing 100 mesh and not less than 95% passing 325 mesh.

Alternate Bid: The Sieve analysis shall indicate 100% passing 100 mesh and not less than 95% passing 400 mesh.

Packing shall be in 50-pound weight multi-wall paper bags. Bags shall be palletized on standard pallets with an interlocking pattern and/or secured with stretch/shrink film plastic confining wrap.

Each individual bag delivered will have a stamp of date manufactured or bagged.

Broken or damaged bags will not be accepted. Failure to make deliveries on schedule shall be just cause to terminate the contract. If the failure to make a delivery on schedule results in a regulatory violation, the supplier shall be liable for any expense, loss or damage directly associated with the failure to deliver on schedule.

The supplier will be responsible for retrieving and/or disposing of the used pallets.

4. FREIGHT:

The price quoted should include all freight and delivery charges associated with delivery of the chemical. ECUA will not consider any escalation in price due to increases in expenses related to the manufacturer, storage, transportation, CDL requirements and/or delivery (e.g., fuel surcharges, fuel price increases, electrical power cost increases) during the contract period.

5. MATERIAL SAFETY DATA SHEET:

A Material Safety Data Sheet shall be provided with the bid and anytime a change is made to the data sheet.

6. QUANTITY REQUIREMENTS:

The estimated quantity needed to fulfill ECUA requirements is approximately 1,700 tons per year for the water wells. This figure should be used for guidance only as the actual amounts ordered may be more or less than this amount. All bid prices are based on a per ton cost.

The quantity required each month may vary with greater quantities normally being required during the months of May through September.

7. INSURANCE

Vendor awarded this contract will supply ECUA with an insurance certificate complying with insurance requirements prior to the start of the contract. (See Risk Management/Insurance Requirements)

For security purposes, contractor personnel requiring access to ECUA facilities must submit to, and/or provide the results of, a criminal history background check to ECUA prior to initiation of onsite work. Criminal history checks must be conducted by/through a law enforcement agency, or agency having access to such information. Public records checks are not acceptable. Additionally, an ECUA background/criminal history information form must be completed by all personnel requiring access to an ECUA facility. Completed materials will be submitted to the ECUA Security Manager, and will be protected from disclosure to the extent allowable by law.

8. SPECIFICATIONS FOR CHEMICAL PURCHASES AND SPILL CONTAINMENT

AND CLEAN-UP METHODS AND PROCEDURES

With the bid, chemical vendors/providers will specify the method of delivery, containerization method and unit size of the material, and spill containment and clean-up methods and procedures. Current certifications and licenses for material handling and transportation must be provided. All chemical deliveries must be accompanied by a current MSDS for that chemical.

A review by Risk Management will be conducted of all contractors utilizing chemicals in their work process prior to commencement of work. This review will include any known site conditions and hazards, how the material will be used, the contractors’ safety policies and practices (including material containment and clean up procedures), disposition of unused material, and disposition method of any waste material generated.

All contractors/vendors/delivery personnel will conform to all ECUA safety policies and procedures while on ECUA premises.

ECUA CONTACT: The sole point of contact for this ITB is Wes Pavlicek, 850-969-6531 or email Bids@ecua.fl.gov.

The proposed time schedule as related to this procurement is as follows:

Event Date/Time Release of ITB October 09, 2025 Pre bid conference N/A Deadline for Questions/Requests for Clarification*

October 29, 2025 - 12:00 pm CT

Estimated issuance of Addendum: Questions Answered

October 30, 2025

Bid Due Date/Time (Deadline)* November 13, 2025 - 2:00 pm CT ITB 2026-03 Bagged Hydrated Lime Bid Opening | Microsoft Teams | Meetup-Join

Recommendation to Citizens’ Advisory Committee/Board of Directors**

December 09, 2025

Anticipated Contract Approval/Award** December 16, 2025 Estimated Issue of Purchase Order** TBD

* An addendum to this ITB will be issued if any of these dates/times change.

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** These dates are after the bids are due and subject to change. However, an addendum to this ITB will not be issued if any of these dates change. Specific dates/times will be determined at each phase.

RISK MANAGEMENT POLICY AND STANDARDS

FOR

AGREEMENTS, CONTRACTS AND LEASES

DEFINITIONS

The following definitions apply to these Risk Management Provisions:

Contract - The contract or agreement of which these Risk Management Provisions are a part for the construction, alteration, repair, or demolition of a structure or facility.

Organization - The Emerald Coast Utilities Authority, an independent Special District created by the Laws of Florida, its Board, officers, employees, volunteers, representatives, and agents.

Other Party - The other party to the Contract of which these Risk Management Provisions are a part, any subsidiaries or affiliates, officers, employees, volunteers, representatives, agents, Contractors, and subcontractors.

HOLD HARMLESS

The Other Party agrees to hold the Organization and the members of its governing board and its other officers and employees harmless against all claims for bodily injury, sickness, disease, death, personal injury, or damage to property or loss of use resulting therefrom, arising out of or related to the Contract, to the extent such claims are caused by the negligence, recklessness, or intentional wrongful misconduct of the Other Party and persons or entities employed or utilized by the Other Party in the performance of the Contract.

PAYMENT ON BEHALF OF ORGANIZATION

The Other Party agrees to pay on behalf of the Organization all claims described in the above "Hold Harmless" paragraph, and to pay the reasonable costs and fees of the attorneys selected by the Organization, at trial and on appeal, to defend the Organization and its officers and employees against such claims. Provided, however, that the total liability of the Other Party to the Organization under the above "Hold Harmless" paragraph and this "Payment on Behalf of Organization" paragraph shall not exceed the sum of One Million Dollars ($1,000,000) per claim or occurrence.

Such payment on behalf of the Organization shall be in addition to any and all other legal remedies available to the Organization and shall not be considered to the exclusive remedy of the Organization.

LOSS CONTROLS/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including employees, and property. The Other Party shall comply with all laws, regulations, or ordinances relating to safety and health, and shall make special effort to detect hazardous conditions and shall take prompt action where loss control/safety measures should reasonably be expected.

The Organization may order work to be stopped if conditions exist that present immediate danger to persons or property. The Other party acknowledges that such stoppage will not shift responsibility for any loss or damages from the Other Party to the Organization.

SEVERABILITY

The provisions of these Risk Management Provisions are severable. In the event a court of competent jurisdiction should declare any provision of these Risk Management Provisions to be void or contrary to public policy such provision shall be stricken from these Risk Management Provisions, and the remaining provisions shall be enforced as though the provision determined to be void or contrary to public policy had not been included herein.

INSURANCE - BASIC COVERAGES REQUIRED

The Other Party shall procure and maintain the following described insurance, except for coverages specifically waived by the Organization, on policies and with insurers acceptable to the Organization. These insurers shall have A.M. Best (or equivalent) rating of no less than A:VII unless otherwise agreed to by the Organization.

These insurance requirements shall not limit the liability of the Other Party. The Organization does not represent these types or amounts of insurance to be sufficient or adequate to protect the Other Party’s interests or liabilities, but are merely minimums.

Except for workers compensation, the Other Party waives its right of recovery against the Organization, to the extent permitted by its insurance policies.

The Other Party’s deductibles/self-insured retentions shall be disclosed to the Organization and may be disapproved by the Organization. They shall be reduced or eliminated at the option of the Organization. The Other Party is responsible for the amount of any deductible or self-insured retention.

Insurance required of the Other Party or any other insurance of the Other Party shall be considered primary, and insurance of the Organization, if any, shall be considered excess, as may be applicable to claims which arise out of the Hold Harmless, Payment on Behalf of Organization, Insurance, Certificates of Insurance and any Additional Insurance provisions of this agreement, contract or lease.

Additional Insured

Except for workers compensation and professional liability, the Other Party’s insurance policies shall be endorsed to name the Organization as an additional insured for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by the Other Party’s acts or omissions; or the acts or omissions of those acting on the Other Party’s behalf; in the performance of the Other Party’s ongoing operations for the Organization. The preferred Commercial General Liability coverage endorsement is ISO Form CG 20 10.

Workers Compensation Coverage

The Other Party shall purchase and maintain workers compensation insurance for all workers compensation obligations imposed by state law and employer’s liability limits of at least $100,000 each accident and $100,000 each employee/$500,000 policy limit for disease.

The Other Party shall also purchase any other coverages required by law for the benefit of employees.

General, Automobile and Excess or Umbrella Liability Coverage

The Other Party shall purchase and maintain coverage on forms no more restrictive than the latest editions of the Commercial General Liability and Business Auto policies of the Insurance Services Office.

Minimum limits of $1,000,000 per occurrence for all liability must be provided, with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employers liability required in the Workers Compensation Coverage section) and the total amount of coverage required.

Commercial General Liability Coverage - Occurrence Form Required

Coverage A shall include bodily injury and property damage liability for premises, operations, products and completed operations, independent Contractors, contractual liability covering this agreement, contract or lease, broad form property damage, and property damage resulting from explosion, collapse or underground (x,c,u) exposures.

Coverage B shall include personal injury.

Coverage C, medical payments, is not required.

The Other Party is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract or lease, for a minimum of three years beyond the Organization’s acceptance of renovation or construction projects.

Business Auto Liability Coverage

Business Auto Liability coverage is to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, nonowned and hired automobiles and employee nonownership use.

Excess or Umbrella Liability Coverage

Umbrella Liability insurance is preferred, but an Excess Liability equivalent may be allowed.

Whichever type of coverage is provided, it should be at least “following form” and shall not be more restrictive than the underlying insurance policy coverages.

EVIDENCE/CERTIFICATES OF INSURANCE

Required insurance shall be documented in Certificates of Insurance, including indication that the policy(s) is endorsed to provide the Organization at least 30 days in advance notice of cancellation, nonrenewal or adverse change.

New Certificates of Insurance are to be provided to the Organization at least 15 days prior to coverage renewals.

If requested by the Organization, the Other Party shall furnish complete copies of the Other Party’s insurance policies, forms and endorsements.

For Commercial General Liability coverage, the Other Party shall, at the option of the Organization, provide an indication of the amount of claims payments or reserves chargeable to the aggregate amount of liability coverage.

Receipt of certificates or other documentation of insurance or policies or copies of policies by the Organization, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of the Other Party’s obligation to fulfill the insurance requirements herein.

ADDITIONAL INSURANCE

If checked below, the Organization requires the following additional types of insurance.

Property Coverage for Leases

The Other Party shall procure and maintain for the life of the lease, all risk/special perils (including sinkhole) property insurance (or its equivalent) to cover loss resulting from damage to or destruction of the building, improvements and personal property/contents.

The policy shall cover 100% replacement cost, and shall include an agreed value endorsement to waive coinsurance.

Coverage shall also include continued full payment of rents to the Organization for up to one year after damage or destruction of the property.

Commercial General Liability Coverage Project Aggregate

Because the Commercial General Liability form of coverage includes an annual aggregate limitation on the amount of insurance provided, a separate project aggregate limit of $ is required by the Organization for this agreement or contract.

Liquor Liability Coverage

In anticipation of alcohol being served, the Other Party shall provide evidence of coverage for liquor liability in an amount equal to the general/umbrella/excess liability coverage. If the general liability insurance covers liquor liability (e.g. host or other coverage), the Other Party's agent or insurer should provide written documentation to confirm that coverage already applies to this agreement, contract or lease. If needed coverage is not included in the general/umbrella/excess liability policy(ies), the policy(ies) must be endorsed to extend coverage for liquor liability, or a separate policy must be purchased to provide liquor liability coverage in the amount required.

Owners Protective Liability Coverage

For renovation or construction contracts the Other Party shall provide for the Organization an owners protective liability insurance policy (preferably through the Other Party’s insurer) in the name of the Organization.

This is redundant coverage if the Organization is named as an additional insured in the Other Party’s Commercial General Liability insurance policy. However, this separate policy may be the only source of coverage if the Other Party’s liability coverage limit is used up by other claims.

Builders Risk Coverage

Builders Risk insurance is to be purchased to cover subject property for special perils (all risks or equivalent) of loss (including theft and sinkhole), subject to a waiver of coinsurance, and covering on-site and off-site storage, transit and installation risks as indicated in the Installation Floater and Motor Truck Cargo insurance described hereafter, if such coverages are not separately provided.

If flood and/or earthquake risks exist, flood and/or earthquake insurance are to be purchased.

If there is loss of income, extra expense and/or expediting expense exposure, such coverage is to be purchased.

If boiler and machinery risks are involved, boiler and machinery insurance, including coverage for testing, is to be purchased.

The Builders Risk insurance is to be endorsed to cover the interests of all parties, including the Organization and all Contractors and subcontractors. The insurance is to be endorsed to cover testing and to grant permission to occupy.

Installation Floater Coverage

Installation Floater insurance is to be purchased when Builder’s Risk insurance is inappropriate, or when Builder’s Risk insurance will not respond, to cover damage or destruction to renovations, repairs or equipment being installed or otherwise being handled or stored by the Other Party, including off-site storage, transit and installation. The amount of coverage should be adequate to provide full replacement value of the property, repairs, additions or equipment being installed, otherwise being handled or stored on or off premises. All risks coverage is preferred.

Motor Truck Cargo Coverage

If the Installation Floater insurance does not provide transportation coverage, separate Motor Truck Cargo or Transportation insurance is to be provided for materials or equipment transported in the Other Party’s or other vehicles from place of receipt to building sites or other storage sites. All risks coverage is preferred.

Contractor’s Equipment Coverage

Contractor’s Equipment insurance is to be purchased to cover loss of equipment and machinery utilized in the performance of work by the Other Party. All risks coverage is preferred.

Fidelity/Dishonesty Coverage - for Employer

Fidelity/Dishonesty insurance is to be purchased to cover dishonest acts of the Other Party’s employees, including but not limited to theft of vehicles, materials, supplies, equipment, tools, etc., especially property necessary to work performed.

Fidelity/Dishonesty/Liability Coverage - for Organization

Fidelity/Dishonesty/Liability insurance is to be purchased or extended to cover dishonest acts of the Other Party’s employees resulting in loss to the Organization.

Garage Liability Coverage

Garage Liability insurance is to be purchased to cover the Other Party and its employees for its garage and related operations while in the care, custody and control of the Organization’s vehicles.

Garage keepers Coverage (Legal Liability Form)

Garage keepers Liability insurance is to be purchased to cover the Other Party’s liability for damage or other loss, including comprehensive and collision risks, to the Organization’s vehicles while in the care, custody and control of the Other Party. This form of coverage responds only when the Other Party is legally liable for the loss.

Garage keepers Coverage (Direct-Excess Form)

Garage keepers Liability insurance is to be purchased to cover damage or other loss, including comprehensive and collision risks, to the Organization’s vehicles while in the care, custody and control of the Other Party. This form of coverage responds on a legal liability basis, and also without regard to legal liability on an excess basis over any other collectible insurance.

Watercraft Liability Coverage

Because the Other Party’s provision of services involves utilization of watercraft, watercraft liability coverage must be provided to include bodily injury and property damage arising out of ownership, maintenance or use of any watercraft, including owned, nonowner and hired.

Coverage may be provided in the form of an endorsement to the general liability policy, or in the form of a separate policy covering Watercraft Liability or Protection and Indemnity for bodily injury and property damage.

United States Longshoremen and Harbor Workers Act Coverage

The Workers Compensation policy is to be endorsed to include United States Longshoremen and Harbor Workers Act Coverage for exposures which may arise from this agreement or contract.

Jones Act Coverage

The Workers Compensation policy is to be endorsed to include Jones Act Coverage for applicable exposures (for work on, over or in navigable waters) which may arise from this agreement or contract.

Aircraft Liability Coverage

Because the Other Party’s provision of services involves utilization of aircraft, aircraft liability coverage must be provided to include bodily injury and property damage arising out of ownership, maintenance or use of any aircraft, including owned, nonowner and hired.

The minimum limits of coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury (including passenger liability) and Property Damage.

☒ Pollution/Environmental Impairment Liability Coverage

Pollution/environmental impairment liability insurance is to be…