Instructions to Offerors Pollock.pdf

SOLICITATION NO. 15BFA022B00000014

FCI POLLOCK

Replace Cooling Towers

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: July 1, 2022

BID DUE DATE: August 11, 2022 BY 1:00 CENTRAL

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TEXAS 75051

ATTN: Christy Rios

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR

BID 15BFA022B00000014

IMPORTANT DATES

ISSUE DATE:

DEADLINE TO SUBMIT SECURITY CLEARANCE

PAPERWORK TO ATTEND SITE VISIT:

SITE VISIT:

DEADLINE FOR WRITTEN QUESTIONS

FOLLOWING SITE VISIT:

DEADLINE FOR RECEIPT OF BIDS:

July 1, 2022

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office (FAO)

346 Marine Forces Drive Grand Prairie, TX 75051

Attn: Christy Rios, Contracting Officer

Note: Hand delivered bids shall be delivered to the Contracting Officer at the address shown above in the front entrance of the FAO building. Please notify the Contracting Officer at crios@bop.gov that you are hand delivering a bid so that arrangements can be made for you to access the U.S. Armed Forces Reserve Complex and the FAO building.

Any bidders wishing to be present during a bid opening occurring at FAO must submit the name of the person who will attend no less than 5 days in advance of the day of bid opening to the Contracting Officer at crios@bop.gov. Visitors will be required to present identification at the security check point and to the official conducting the bid opening. An abstract of the bids received will be posted to https:// sam.gov immediately after bid opening. Therefore, attendance merely for this purpose is not necessary.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Please utilize it as a checklist.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the

July 14, 2022 / 1:00PM Central

July 19,2022 / 9:00AM Central

July 22, 2022 / 12:00PM Central

August 11, 2022 / 1:00PM Central solicitation requirements.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. DOCUMENT REQUIREMENTS

Each bidder shall complete and submit 100% of all documents required, to include, clauses, and statements with the bid. PLEASE SUBMIT ALL 53 PAGES WITH YOUR BID; regardless of whether you completed any information on that page or not.

_____ SF-1442 – Solicitation, Offer, and Award, page 1

On page 1, complete block 10. On page 2 complete blocks 14 thru 20C. Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 90 days, as well, your total price.

_____ Schedule of Services/Supplies - page 4

Complete the blocks entitled “unit price” and “amount.” These figures must match the dollar amount in block 17 on page 2.

_____ Representations and Certifications – page 45

_____ FAR Provision 52.204-8 - Pages 46-49

Consider that FAR provision 52.204-7 System for Award Management is included in this solicitation before selecting either paragraph(b)(2)(i) or paragraph (b)(2)(ii).

_____ FAR Provision 52.204-24 Page 49-51 Complete Section D

_____ FAR Provision 52.209-13 Page 52-53

Complete Sections (b)(1)(i) or (2).

_____ FAR Provision 52.229-11 Page 45-46 Complete Section D

_____ Amendments Any and all amendments (if issued to SAM.gov) must be signed and returned with your bid or can be acknowledged on block 18 of the SF-1442.

_____ Bid Bond

A blank form is provided in the attachments of the solicitation.

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website, http://www.fms.treas.gov/c570/c570.html

Complete Section B FAR 52.209-7 Page 51-52

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage).

Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in a dollar amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address).

II. PRE-BID CONFERENCE/SITE VISIT

A Pre-Bid Conference and Site Visit is scheduled at 9:00 A.M. Central on July 19, 2022, at the Federal Correctional Institution Pollock. See solicitation provision 52.236-27, Alternate I (solicitation page 42-43) for further information.

All prospective bidders who plan to attend this conference are required to complete the form included in the solicitation as Attachment 2 -NCIC Security Check Form.

Complete the form and submit to Lori McNeal LaBorde at lmcneallaaborde@bop.gov. All forms shall be filled out legibly in dark ink or typewritten and be submitted to Ms. LaBorde before 1:00 PM Central on July 14, 2022.

This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for ALL persons who will be attending this conference/site visit. Include a phone number and you will be contacted to confirm clearance status. Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved. The BOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is encouraged but not mandatory.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation shall be sent in Microsoft Word format to crios@bop.gov no later than July 22, 2022 at 1:00 PM Central. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

IV. PAST PERFORMANCE INFORMATION:

Refer to Provision FAO-0022, List of References and Banking Information on page 46 of the solicitation.

Bidders/Offerors may be required by the Contracting Officer to submit the following information after bid opening or date for receipt of offers which will be utilized in determining contractor responsibility.

1. Provide a list of at least 3 to 5 references within the past two

(3) years. The information shall include:

a. Name of Company/Government Agency

b. Telephone Number

c. Name of Contact Person

d. Contact Person E-Mail Address

e. Description of Work Performed

f. Amount of Contract

g. Contract Status: Active or Complete

h. List Month/Year of Completion (if applicable)

2. Provide the following bank information:

a. Name of Bank

b. Complete Address

c. Telephone Number

d. Contact Person

e. Contact Person E-Mail Address

3. BID LABEL:

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the “Date for Receipt of Bid/Offers” field on the label and cut and paste or transfer it to the lower left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the upper left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO:

15BFA022B00000014 Replace Cooling Towers at FCI Pollock, Pollock, LA

DATE FOR RECEIPT OF BIDS/OFFERS:

TIME FOR RECEIPT OF BIDS/OFFERS:

1:00 pm Central

OFFICE DESIGNATED FOR RECEIPT OF BIDS/OFFERS:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

CONRACTING OFFICER:

Chrsity Rios; 972-352-4574; crios@bop.gov

BANKING REFERENCE:

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that past performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the date the account was opened.

We ask that you complete and return this response no later than August 9, 2022 at 1:00 P.M.

CST, so that we have the information at the time of the bid opening. Please complete the form in its entirety and email directly to crios@bop.gov . Do not return the form to the contractor who provided it to you.

If you have any questions please do not hesitate to contact me, Christy Rios, Contracting Officer, at 972-352-4574.

mailto:crios@bop.gov

RE: FCI Pollock 15BFA022B00000014 - CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU

HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 972-352-

4574.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

United States Department of Justice Federal Bureau of Prisons Field Acquisition Office US Armed Forces Reserve Complex 346 Marine forces Drive Grand Prairie, TX 75051

TO: Contractors Reference

SUBJECT: Present/Past Performance Assessment –

The Federal Bureau of Prisons is currently in the solicitation phase for the requirement to Replace Cooling Towers at FCI Pollock. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The attached completed document, once received, will be utilized to assist in determine contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible. The Government also must be confident that the contractor selected will be able to successfully accomplish our requirements.

With that said, we have tried to make our questionnaire as quick and simple to complete as possible. General contractor information was provided by the Offeror in Section 1. Please answer the questions that follow in Sections 2 thru 4. We would greatly appreciate any comments you may want to provide describing why you rated a particular question the way you did. We ask that you complete and return this response no later than August 9, 2022 at 1:00 P.M. CST, so that we have the information at the time of the bid opening.

3. Please do not return this questionnaire or your response back to the contractor. Please email the completed response to crios@bop.gov Completed questionnaires are sources selection information and must be protected. Your response will not be released to contractor.

4. If you have any questions or have difficulty completing the questionnaire, please do not hesitate to contact me at either 972-352-4574 or crios@bop.gov .

I thank you for the time it takes to provide honest and valuable feedback.

Very respectfully, //s// Christy Rios, Contracting Officer Federal Bureau of Prisons mailto:to%20crios@bop.gov mailto:or%20crios@bop.gov

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

SECTION I: CONTRACTOR INFORMATION: (to be completed by contractor requesting evaluation prior to mailing) - FCI Pollock 15BFA022B00000014

A. Contractor’s Name and Address: _

B. Point of Contact:

C. Phone number (with area code): _

D. Contract Number:

E. Project Title: _ Description of Work performed under this project:

F. Project Award Date: Scheduled Completion Date: _

Current/Final Completion Date:

G. Project Award Amount: Current/Final Project Amount: _

H. Contractor being evaluated performed as the: _ Prime Contractor Subcontractor

I. Authorization is hereby granted to provide the information requested in Section 3 of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) Date

SECTION II: RESPONDENT INFORMATION (to be completed by respondent)

Evaluated By:

(Signature) Date

_ Address & Phone Number:

(Name and Title of Evaluator)

SECTION III: PERFORMANCE INFORMATION: Choose the number on the scale of 1 – 5 that most accurately describes your confidence in the contractor performance on your project. If you select a 1 or 2, please provide a narrative/explanation with your response.

PERFORMANCE RATING ASSESSMENT SCALE

RATING DESCRIPTION

5 SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

4 SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

3 NEUTRAL

CONFIDENCE

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

2 LIMITED

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

1 NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

1. CUSTOMER SATISFACTION: RATING

A. Your organization have no reservation in awarding another contract to the Contractor.

2. QUALITY

A. Contractor provided effective quality control and/or inspection procedures to meet contract requirements.

B. Contractor provided well researched and clearly identified submittals that matched contract requirements.

C. Contractor completed all work with good workmanship and in conformance with the specifications.

D. Contractor corrected deficiencies in a timely manner pursuant to their quality control plan.

3. TIMELINESS

A. Contractor met established project schedules/milestones to complete the project on time.

B. Contactor submitted timely cost proposals.

C. Contractor submitted the project schedule and progress reports as required.

D. Contractor provided on-time submittals as required.

E. Contractor provided payrolls for both their employees and subcontractor employees as required.

F. Contractor provided timely resolution to all punch list items.

4. RESPONSIVENESS

A. Contractor acted promptly to resolve problems, ensuring compliance with contract requirements, safety regulations, and applicable local, State and Federal guidelines.

B. Contractor was reasonable and cooperated to resolve problems, attend meetings as needed and maintained communication with your organization to keep the project on schedule or minimize delays.

C. Contractor identified problems as the occurred; suggested approaches to problems; displayed initiative to solve problems; and/or worked with your organization to resolve problems.

D. Contractor responded to warranty issues within the time frames established in the contract.

5. SUBCONTRACTS AND MANAGEMENT

A. Contractor provided qualified/experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

B. Contractor hired quality subcontractors and effectively managed and coordinated their work.

C. Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

D. Contractor ensured project manager had sufficient authority to make decisions and take actions during project performance to keep the project on schedule.

E. Contractor ensured site superintendent and quality control representative were consistently present on site when work was performed.

F. Contractor paid employees/subcontractors/suppliers as required.

6. CHANGE/COST CONTROL

A. Contractor responsive to contract changes and provided accurate, reasonable, and justifiable costs proposals.

B. Contactor validated subcontractor cost proposals prior to submission to Government/company.

C. The contractor’s clear understanding of the Specifications/Statement of Work minimized proposals resulting in cost modifications.

7. GENERAL

A. Contractor demonstrated they had sufficient financial resources to accomplish the contract.

B. Contractor demonstrated positive ethical behavior in their business relationship with your organization.

C. Contractor demonstrated good organization structure during the tenure of your contract period.

D. Contractor worked diligently to foster a good business relationship with our organization.

E. Contractor submitted employees and subcontractors that could obtain clearance to enter a Government facility.

SECTION IV: NARRATIVE SUMMARY

1. Contractor’s greatest strengths:

2. Contractor’s greatest weaknesses:

3. Any additional comments or narrative explanation:

4. GOVERNMENT CONTRACTS ONLY: Has/was this contract been partially or completely terminated for default of convenience, or are any pending terminations or issues the Federal Bureau of Prisons should be aware of before proceeding into the award phase of our requirement?

No Yes - Please specify type: Default Convenience

If yes, provide brief explanation:

5. GOVERNMENT CONTRACTS ONLY: Was the Contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome below. No Yes

Please return this questionnaire via email to Christy Rios, Contracting Officer, crios@bop.gov . Again, thank you for your time and feedback.

mailto:crios@bop.gov

Pages from Instructions to Offerors