Instructions to Offerors - 15B61220Q00000013.pdf

SOLICITATION NO. 15B61220Q00000013

REPLACE FIRE PUMP CONTROLS AND ENCLOSURES

FCI SHERIDAN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

OREGON, 97378

ISSUE DATE: August 26, 2020

OFFER DUE DATE: SEPEMBER 9th 2020, by 12:00 P.M. PACIFIC

OFFERS SHALL BE ADDRESSED TO:

27072 SW BALLSTON RD.

SHERIDAN, OREGON, 97378

ATTN: CONTRACTING OFFICE

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B61220Q00000013

TITLE: FCI SHERIDAN

REPLACE FIRE PUMP CONTROLS AND ENCLOSURES

DEADLINE FOR SEPTEMBER 9th 2020

RECEIPT OF OFFERS: 12:00 P.M. PACIFIC

MAIL OFFERS TO:

FCI SHERIDAN

27072 SW BALLSTON RD.

SHERIDAN, OREGON, 97378

ATTN: CONTRACTING OFFICE

(503)843-6403

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238210 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 36-39 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 7:

Representations and Certifications, pages 36-39

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAO-0021

Complete in entirety.

D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 36-39 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for September 2nd at 9:00AM local time at FCI Sheridan Training Center (First building on left) at 27072 SW Ballston Rd. Sheridan, OR 97378.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCI Sheridan no later than August 31st 2020 by fax or email to dmills@bop.gov .

For questions on filling out the NCIC form, contact David Mills at 503-843- 6345.

The forms must include a cover letter indicating they are for the REPLACE FIRE PUMP CONTROLS AND ENCLOSURES project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

mailto:dmills@bop.gov

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is David Mills at 503-843-6345 or dmills@bop.gov

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Clay Biller, Contracting Officer, via email at Cbiller@bop.gov no later than September 4th 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B61220Q00000013

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons FCI Sheridan

CONTRACTING OFFICER NAME

Clay Biller mailto:dmills@bop.gov mailto:Cbiller@bop.gov