Solicitation_IHS5418002A.pdf

Chinle Comprehensive Health Care Facility Solicitation IHS5418002A

Chinle Anesthesiologist Services

This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This Request for Quote (RFQ) is for a Non Personal Service Contract for a Contractor to provide Anesthesiologist healthcare providers to the Anesthesiology Department at the Chinle Comprehensive Health Care Facility (CCHCF), Navajo Area Indian Health Service (IHS) throughout the duration of the contract period of performance, which is from 04/01/2018 through 12/31/2018. Services shall be performed in accordance with the attached Performance Work Statements (PWS) CSU 18 01 ANES. Refer to the PWS for Shift hours. The assignment is through the stated period of performance or until the position is filled with a permanent hire. In such instances, the provider will be released from contract assignment.

The Chinle Comprehensive Health Care Facility (CCHCF) is based in Chinle, Arizona (Northeast Arizona near Canyon De Chelly National Monument). The CCHCF is a 60 bed hospital which serves as the health care hub for the region.

The medical staff includes Family Physicians, Internists, Pediatricians, General Surgeons, OB/GYN's, Anesthesiologists, and a Psychiatrist. In addition to routine outpatient and inpatient primary care, services available to our patients include: Adult Intensive Care, General Surgery (including laparoscopic surgery), routine and operative Obstetrics, and 24 Hour Emergency Room Services. Health care services are provided to approximately 37,000 active users. Strong Navajo cultural traditions exist within the community, offering an opportunity to learn the Navajo language, or to learn about traditional Navajo medicine. The service unit is located on the Colorado Plateau with excellent opportunities for photography, hiking, running, road biking, cross country skiing, andmountain biking.

Canyon de Chelly National Monument is within 5 miles of the hospital and is a wonderful place for exploring and sightseeing, running and mountain biking.

The Contractor shall provide an all inclusive rate, and is responsible for all costs associated with providing said services, i.e. travel, per diem, lodging/housing, etc. Government quarters are currently not available, but Chinle, AZ has (3) hotels in the immediate area. The Contractor shall be responsible for housing respective providers if there are no government quarters available. Upon selection, the provider will be placed on a waiting list to acquire Government quarters. If Government housing becomes available, the provider shall contact the CCHCF Housing Services Department, and make rental/payment arrangements; telephone number 928 674 7303.

EVALUATION CRITERIA

The Government reserves the right to issue a single award or multiple awards to contractor(s) whose quote represents the best value as defined by FAR 2.101. In determining best value, Price and other Evaluation Factors will be considered: Past Performance, Experience, and Qualifications of the provider. The Evaluation Factors and significant sub factors when combined are significantly more important than cost or price. As part of the evaluation process, candidates may be interviewed to ensure their understanding of the PWS and to verify their qualifications to perform required services. The socio economic status of an offer may also be considered, should one or more quotes represent the best value.

SUBMITTAL PROCESS

To be considered for award, your offer shall include the following documents:

1) Provide and complete the Pricing Schedule (attached form). The Government will consider competitive rates upon negotiation.

2) Provide complete Candidate Profile: Curriculum vitae, resumes, licensures, and all relative documents for proposed candidates.

3) Provide evidence of Provider’s Experience of comparable scope and complexity in providing services within the past three (3) years.

4) Provide evidence of the Contract Company’s Past Performance of comparable scope and complexity in providing services within the past three (3) years.

Email offer to the Contracting Officer (CO) for this action is: Tanya Begay, Supervisory Contract Specialist, 928 674 7635. tanya.begay2@ihs.gov . Questions may be submitted in writing via email 5 days prior to RFQ Closing Date.

PRE SECURITY/FINGERPRINTING CLEARANCE

The selected provider shall comply with Agency Personal Identity Verification procedures identified in the contract that implement Homeland Security Presidential Directive 12 (HSPD 12), Office of Management and Budget (OMB) Guidance M 05 24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201; this includes fingerprinting guidelines.

Pre Security/Fingerprinting must be cleared prior to starting tour of duty and incurring costs.

If provider is selected, then the Contractor and provider shall provide the following Pre Security/Fingerprinting documents.

1) Complete Resume

2) OIG Clearance

3) Licenses/Certifications (ACLS, PALS, BLS, TNCC, Diplomas etc.)

4) Copy of school transcripts

5) Declaration of Federal Employment (Typed/Original Signature)

6) Child Addendum (Typed/Original Signature)

Selected provider will be subject to a pre employment fingerprint check.

Selected provider will be subject to a background investigation.

CLAUSES AND PROVISIONS

52.204 9 Personal Identity Verification of Contractor Personnel (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive 12 (HSPD 12), Office of Management and Budget (OMB) guidance M 05 24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employees employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractors employees are required to have routine physical access to a Federally controlled facility and/or routine access to a Federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally Controlled Facility and/or routine access to a Federally Controlled Information System.

52.237 7 Indemnification and Medical Liability Insurance (Jan 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor’s professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1,000,000 per occurrence; $3,000,000 aggregate.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims made basis. If the policy is on a claims made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract.

If the insurance is on a claims made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of andmaintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

Department of Health and Human Services Applicable Clauses:

352.202 1 Definitions. (JAN 2006)

352.224 70Privacy Act (DEC 2015)

352.226 1Indian Preference (DEC 2015)

352.226 2Indian Preference Program (DEC 2015)

352.237 70 Pro Children Act. (Dec 2015) (a) Public Law 103 227, Title X, Part C, also known as the Pro Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Actmay result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

352.237 71 Crime Control Act of 1990 Reporting of Child Abuse (Dec 2015)(a) Public Law 101 647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates covered professionals as those persons engaged in professions and activities in eight different categories including, but not limited to, teachers, social workers, physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists, optometrists, podiatrists, emergency medical technicians, ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term child abuse as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1 800 4 A CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

352.237 72 Crime Control Act of 1990 Requirement for Background Checks (Dec 2015)(a) Public Law 101 647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of child care services to children under the age of 18 undergo a criminal background check. Child care services include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

Health Insurance Portability and Accountability Act (HIPAA) The Indian Health Service (IHS) is required to comply with HIPAA in the provision of health care to IHS patients.

HIPAA was implemented by the U.S. Department of Health and Human Services, Office of Civil Rights, under the Code of Federal Regulations, Part 160 and 164. Accordingly, all health care providers, including contracted health care providers are required to comply with HIPAA requirements (Full text will be furnished upon request).

ADDITIONAL APPLICABLE FEDERAL ACQUISITION CLAUSES

52.204 7 System Award Management (Oct 2016) 52 212 4 Contract Terms and Conditions Commercial Items (Jan 2017)

52.232 33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013)

52.224 1 Privacy Act Notification (Apr 1984)

52.224 2 Privacy Act (Apr 1984)

52.237 2 Protection of Government Buildings, Equipment, and Vegetation (Aug 1984)

52.229 3 Federal, State, and Local Taxes (Feb 2013)

52.237 3 Continuity of Services (Jan 1991)

52.232 18 Availability of Funds (APR 1984)

52.232 40 Providing Accelerated Payments to Small Business Sub Contractors (Dec 2013)

LIST OF ATTACHMENTS

1) Anesthesiology Performance Work Statement (PWS No. CSU 18 01 ANES)

2) Pricing Schedule

Line Item Position Description Estimated hours/month Bill Rate Unit Total Line Items

Board Certified Anesthesiology Physician Services

All Inclusive Regular/Overtime/Callback hourly rate:

160 hours $ per hour $

Board Certified Anesthesiology Physician Services

Weeknight On call shift rate (15.5 hours/shift):

4 shifts $ per shift $

Board Certified Anesthesiology Physician Services

Weekend/Holiday On call shift rate (24 hours/shift):

2 shifts $ per shift $

Board Eligible Anesthesiology Physician Services

All Inclusive Regular/Overtime/Callback hourly rate:

160 hours $ per hour $

Board Eligible Anesthesiology Physician Services

Weeknight On call shift rate (15.5 hours/shift):

4 shifts $ per shift $

Board Eligible Anesthesiology Physician Services

Weekend/Holiday On call shift rate (24 hours/shift):

2 shifts $ per shift $

Signature:

Contractor Representative Date

DUNS#:

Note 1

Note 2 See Performance Work Statement (PWS No. CSU 18 01 ANES), for the work schedule and tour of duty.

Nonpersonal Service Contract Chinle Comprehensive Health Care Facility

Pricing Schedule for Nonpersonal Services FY 2018

The hours specified in the pricing schedule are estimates for 1 month only. If the Governments requirements do not result in orders in the quantities described as estimated in the pricing schedule, that fact shall not constitute the basis for an equitable price adjustment.

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