Attach_1_Scope_of_Work_Radios_25_Aug_2015.pdf

Scope of Work

Whiteriver Service Unit Emergency System

25 August 2015

1. General Description of Work/Objective. The Whiteriver Indian Healthcare Center requires a radio communications system for internal communications in the event of a disaster. The Whiteriver radio system must be interchangeable with the White Mtn. Apache Tribe and the Navajo County Health Department. In the event of a large scale disaster impacting the Whiteriver IHS facility, the radio system needs to readily incorporate additional programmable radio equipment used by first responders in Navajo County. The Whiteriver system will need to be setup as a wide area system to include adequate coverage in Cibecue, Show Low, and Pinetop area. The Whiteriver system will need to have interoperability between UHF radio and VHF radio at the time of implementation with the ability to add additional resources when required.

2. Product Specifications:

2.1 Two-way radios – 30 Motorola XPR7550 VHF and 7 Motorola XPR5550 VHF Series Required (or equal).

2.1.2 The radios must be interchangeable with the Navajo County Health Department. In the event of a large scale disaster impacting the Whiteriver IHS facility, the radio system needs to readily incorporate additional programmable radio equipment used by first responders in Navajo County.

2.1.3. The radios must be configured to the federal frequency bands of VHF 162 - 174 mHz.

Radios used by the federal government follow the National Telecommunications and Information Administration (NTIA) rather than the Federal Communications Commission (FCC) that licenses private radios.

2.1.4. Due to the potential for radios to operate in a disaster setting, they must meet Portable Military Standards 810 C, D, E & F for pressure, temperature, temperature shock, solar radiation, rain, humidity, salt fog, blowing dust, vibration and shock.

2.1.5. The radios must be interoperable with first responder radio systems and therefore must meet interoperability standards for the area.

2.1.6. The radios must be digital to provide clear, interference-free communications. The digital system must be equipped with noise reduction software. The radios must be computer programmable in the event the disaster requires the hospital to add channel scanning or encryption to protect patient privacy.

2.1.7. The radios must be “backwards compatible” i.e. it must be compatible with older analog or non-digital radio systems known as legacy systems.

2.1.8. The radios must provide 1-5 Watts for portable and 25-45 watts for mobile of power.

2.1.9. The radios must have 1000 channels to provide for multiple users on the same frequency band.

2.1.10. The system must include radios that are portable with the following parameters - H 6" x W2.5" x D1.5" in. and a weight of - 13 ounces. Individual radios must have clips to attach to belts.

2.1.11 Radios must have a standard two year warranty, Batteries and Charging System 2 Six Bay IMPRES Multi- Unit Charging stations and 3 Individual IMPRES Charging Stations.

3. Other Equipment (2 VHF Repeaters-Motorola) at Whiteriver and Cibecue; Motorola IP Site Connection System; (1 VH Repeater) Porter Mountain; Replacement of two Kenwood radios (Whiteriver); Adding on Motorola XPR VHF mobile radio with TDMA operation). Radios will be connected to a Trident interoperability box; Two Motorola XPR VHF base radios capable for TDMA operation at Whiteriver Hospital Security Office; Two new antennas at the Whiteriver Hospital Security Office. One Motorola XPR VHF base radio capable of TDMA operation and a trident interoperability box at the Cibecue Clinic Security Office.

4. Work required. The contractor shall perform all labor, incidental installation and minor work associated with attaching antennas, coax cable, and various coupling and fittings to ensure operational Base Station and Radio infrastructure on three sites: Whiteriver, Cibecue and Porter Mountain.

5. Other Requirements. The contractor shall facilitate and pay any fees associated with the installation and use on Porter Mountain in order to enable successful communication infrastructure for the period of 3 years.

6. Servicing and Maintenance Agreement. The contractor shall warranty items in accordance with the standard commercial warrant for Motorola or similar products.

7. Points of Contact/Contracting Officer’s Representative. The Government shall delivery the radios through designated property channels and coordinate acceptance of materials by the Contracting Officer’s Representative and the receiving personnel at both Whiteriver Service Unit and Phoenix Area Office. The Points of Contact are as follows: Phoenix Area Property Office:

Martha Johnson (Martha.johnson@ihs.gov), (602) 364-5365; Whiteriver Service Unit Property:

Rosemarie (Altaha Rosemarie.altha@ihs.gov), (928) 338-3608; Staff Designee: Francis Robinson (francis.robinson@ihs.gov) (928) 338-3568.

8. Work requiring drilling, going between walls, roofing and trenching (and any minor alterations) shall be coordinated with Facility Manager-Lance Matthews (lance.matthews@ihs.gov)

Attachment:

List of Equipment

Equipment List (Motorola Equipment-or equal specifications)

Whiteriver Hospital

QTY DESCRIPTION

30 XPR7550 136-174MHZ 5W 1000CH COLOR DISPLAY, GPS, BLUETOOTH

Includes: ADD: VHF HELICAL ANTENNA (144-165)

STANDARD BATTERY

STANDARD MODEL BOX

STANDARD CHARGER

STANDARD 2 YR WARRANTY + 1 YR SFS LITE

MOTOTRBO IMPRES REM SPKR MIC

2 XPR IMPRES MUC

6 XPR5550 136-174MHZ 45W 1000CH COLOR DISPLAY, BLUETOOTH

Includes: STANDARD BRACKET

STANDARD MODEL BOX

STANDARD CABLE

STANDARD MICROPHONE

STANDARD 2 YR WARRANTY + 1 YR SFS LITE

2 VHF 1/4 WAVE ROOF MOUNT ANT (MAST ONLY W/CHROME NUT)

2 MAGNETIC MOUNT BASE W/MINI UHF

2 CIG LIGHTER ADAPTER FOR MOBILE RADIO W/ FUSE

1 XPR5550 403-470 40W GOB, GPS, Color Display, Bluetooth

Includes: STANDARD BRACKET

STANDARD MODEL BOX

STANDARD CABLE

STANDARD MICROPHONE

STANDARD 2 YR WARRANTY + 1 YR SFS LITE

5 POWER SUPPLY, XPR5000

5 IS-B50LN-C2-MA / 125-1000MHZ SINGLE TRANSMITTER

5 BF-ADAPTER BULKHEAD TO FLANGE ADAPTER

12 N/F CRIMP CONN LMR400/9913

18 N/M CRIMP CONN LMR 400 FOR LMR400/CNT400

2 DB224-C 164-174MHZ 9DB ANTENNA 4 DIPOLES

500 LMR400FR 3/8" FLEXIBLE FOAM COAX W/ FIRE RETARDANT JACKET

150 MT-584-G / MT-584-19-GRN #2 SRANDED GROUND WIRE, GREEN

2 TURBO X2 KIT (INCLUDES TURBO X2, DC POWER CABLE, MOUNTING

4 IOPT MOTOROLA TERMINATION CABLE #9

1 BUD INDUSTRIES INC. 36.75" X 19” OPEN RACK W/ CHASSIS BASE

1 100 Pk 12-24 x 1/2" SCREW 9260C

2 XPR8400 136-174MHZ 25-45W 1CH

INCLUDES STANDARD WARRANTY

2 MOBILE DUPLEXER; 138-174MHZ SPECIFY FREQUENCY

1 FIELD SHOP SUPPLIES

60" NON-PENETRATING ROOF MOUNT W/ 1.25” DIAMETER ROUND

MAST

6 ANTI-SKID MAT FOR FRM MOUNTS (35" x 35" x 1/8")

5 GK-S400TT GROUND KIT FOR LMR400

2 MOTOTRBO N/M-BNC CRIMP JUMPER CABLE

2 MOTOTRBO N/M-N/M CRIMP JUMPER CABLE

3 24" RG58 MINI-UHF/M TO N/F

3 LARSEN 144-512MHZ MOBILE TO BASE ANT CONVERSION KIT

3 132-174MHZ WIDEBAND MOBILE ANTENNA, ½ WAVE SPRING

3 UHF/M CRIMP CONN LMR400/9913 OR PART #87791

Cibecue Clinic QTY Description

1 Description XPR8400 136-174MHZ 25-45W 1CH Includes: STANDARD WARRANTY

1 MOBILE DUPLEXER; 138-174MHZ

1 12" CABINET

2 N/F CRIMP CONN LMR400/9913

3 N/M CRIMP CONN LMR 400

1 IS-B50LN-C2-MA / 125-1000MHZ

1 BF-ADAPTER

1 132-174MHZ WIDEBAND MOBILE

75 #6 STR GREEN INSUL WIRE

1 XPR5550 136-174MHZ 45W 1000CH

1 Includes: STANDARD BRACKET

STANDARD MODEL BOX

STANDARD CABLE

STANDARD MICROPHONE

STANDARD 2 YR WARRANTY + 1 YR

1 POWER SUPPLY, XPR5000

1 MAGNETIC MOUNT BASE W/MINI UHF

1 MOTOTRBO N/M-BNC CRIMP JUMPER

1 MOTOTRBO N/M-N/M CRIMP JUMPER

1 DB222-C 166-174MHZ 6DB ANTENNA

1 FIELD SHOP SUPPLIES

2 GK-S400TT

150 LMR400 3/8" FLEXIBLE FOAM COAX

QTY Description 1 Description XPR8400 136-174MHZ 25-45W 1CH

Includes: STANDARD WARRANTY

1 MOBILE DUPLEXER; 138-174MHZ

1 MOTOTRBO N/M-BNC CRIMP JUMPER

1 MOTOTRBO N/M-N/M CRIMP JUMPER

120 1/2" FOAM HELIAX 50 OHM CABLE

2 N/M POSITIVE STOP CONNECTOR

1 1/2" HOISTING GRIP PRE-LACED

2 CLIP-ON GROUNDING KIT 1/2" X

1 125-1000MHZ COAX PROTECTOR

2 N/M CRIMP CONN LMR 400

40 LMR400 3/8" FLEXIBLE FOAM COAX

1 24" STAND-OFF BRACKET

1 DB224-C 164-174MHZ 9DB ANTENNA