INVITATION FOR BID

PROJECT

Flightline Sweeping Services

EVENT #37604

LOCATION

10616 Superfortress Ave

Mather, California

Q&A END DATE

January 12, 2025, at 11 AM PST

BID OPENING DATE

January 20, 2025, at 11 AM PST

Issued December 31, 2025, by

STATE OF CALIFORNIA

OFFICE OF THE ADJUTANT GENERAL

STATE MILITARY DEPARTMENT

Purchasing and Contracting Branch 10601 Bear Hollow Drive, Box 12

Rancho Cordova, California 95670 i

Flightline Sweeping Services Mather, California

EVENT #37604

TABLE OF CONTENTS

SECTION 1

SECTION 2

SECTION 3

SECTION 4

INVITATION FOR BID

GENERAL PROVISIONS OF SERVICE

CONTRACTS

BID SUBMISSION, CONTRACT

AWARD, AND INSURANCE LIABILITY

SCOPE OF WORK

PROPOSAL FORM

PAYEE DATA RECORD (STD 204)

BIDDER DECLARATION (GSPD 05-105)

DVBE DECLARATION (STD 843)

DARFUR CERTIFICATION

CONTRACTOR CERTIFICATION

CLAUSES

CIVIL RIGHTS LAWS CERTIFICATION

CALRECYCLE 074

1-1 to 1-8

2-1 to 2-20

3-1 to 3-4

5 page(s)

A-1 to A-5

2 page(s)

2 page(s)

1 page(s)

1 page(s)

4 page(s)

1 page(s)

2 page(s)

1-1

SECTION 1

INVITATION FOR BID

1-01. The State of California Military Department shall accept sealed bids until 11 AM PST on January 20, 2026, from qualified bidders offering to provide Flightline Sweeping Services located at 10616 Superfortress Ave, Mather, California, in accordance with the terms, conditions, and requirements of this Invitation for Bid (IFB).The duration for this service is Thirty-six (36) months, and is estimated to begin on or around for February 2026 through January 2028.

All questions regarding this IFB MUST be submitted to Jessica Jauregui at bids@cmd.ca.gov, no later than 11 AM PST, January 12, 2025. All questions must be submitted with the Subject Line as Event #37604 - Flightline Sweeping Services, Mather, CA.

If an addendum is necessary, it will be issued in the event package at https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx prior to the Bid Opening.

All information regarding this IFB must be emailed to Jessica Jauregui at bids@cmd.ca.gov, at least 24 hours before the bid opening in the following manner:

a. Mail deliveries – tracking number information must be emailed per above.

b. Hand deliveries – Must be notified by email of this method per above.

c. Email Bids are not currently accepted.

At 11 AM PST January 20, 2026, all bids received will be publicly opened and read at the Office of the Adjutant General, 10601 Bear Hollow Drive, Rancho Cordova, California, 95670. Bid results will not be divulged by telephone or available via facsimile. Official bid results will be posted on the FISCAL website: https://caleprocure.ca.gov/pages/Events- BS3/event-search.aspx , Department #8940, change event status to Historical.

a. Contractors bidding on this project are required to review the General Terms and Conditions and Contractor Certification Clauses located on the Department of General Services Web site at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language which will be made a part of the contract document by reference. By signing the bid proposal form, the bidder certifies under penalty of perjury, that the bidder has reviewed the clauses and agrees to be legally bound to the clauses.

b. Basis of award of this contract will be lowest responsive bid from a qualified, responsible bidder, taking into account the Small Business Preference (if applicable).

c. The Military Department has determined that there is not sufficient time provided for the State mandated DVBE requirements of this project. The Military Department waives all of the DVBE requirements on this project. Contractors are still encouraged to provide DVBE subcontractors but are not required to meet any minimum participation requirements.

d. The contractor awarded a contract based on this solicitation, by signing, the contract certifies under penalty of perjury under the laws of the State of California that the contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code mailto:bids@cmd.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx mailto:julissa.garcia@cmd.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

1-2

Section 8350 et seq) and will provide a drug-free workplace. (See Paragraph 1-14 for additional information.)

e. During the bid opening in the event of a tie, the Military Department Contracting Officer shall conduct a coin toss to determine which of the two apparent low-cost bids will be assessed for further compliance with the IFB and potential contract award. The coin toss shall be witnessed by a minimum of two personnel whose signatures and titles shall be posted to the bid results.

f. Bidders are not required to visit the worksite. Bidders are responsible for satisfying themselves as to the local conditions, to accurately measure area and insure the actual area of work for the preparation of their bid. Contractors bidding without visiting the worksite, do so at their own risk. Bidders can schedule a worksite visit by contacting Jessica Jauregui at bids@cmd.ca.gov.

1-02. The State is seeking a single bid, not to exceed, to be inclusive of all contract costs involved in performing the full scope of this service.

a. Bids MUST be submitted for the entire work described therein. Any deviation from the specification will not be considered and will be cause for rejection of bid.

b. The Military Department reserves the right to reject any or all bids.

c. If applicable the prime contractor/bidder MUST be licensed by the State of California, Contractors State License Board (CSLB) in compliance with the following to perform services identified in the Technical Specifications.

d. If applicable all subcontractors MUST be licensed by the CSLB for the trade in which they will be performing. Bidders MUST list all subcontractors and subcontractor license numbers on page A-3 of the bidder’s proposal form.

1-03. Contractor shall provide qualified and trained personnel during the contract period. Personnel skilled in the work to be done shall execute in a careful, neat, proficient manner, and in compliance with acceptable trade practices.

a. Specific schedule and definition of level of service will be found in Section 4 – Technical Provisions of this IFB.

b. All services called for in this IFB and the resulting contract will be performed in accordance with the specific requirements and schedule of performance found in Section 4.

c. Costs of developing and submitting proposals are entirely the responsibility of bidding individuals/firm and shall not be chargeable to or paid by the State of California.

d. The Prime Contractor shall self-perform on the site with its own organization, work equivalent to at least twenty percent (20%) of the total amount of work to be performed under the contract. The Prime Contractor shall provide at all times sufficient competent labor, materials, and equipment to properly carry on the work and to ensure completion within the time agreed.

mailto:bids@cmd.ca.gov

1-3

1-04. Questions regarding this IFB should be directed as follows: Please call Military Department personnel between 7:00 am and 3:30 p.m. Monday through Friday.

a. Contract administration, contractor qualifications and rules of bidding, contact Jessica Jauregui, at bids@cmd.ca.gov.

1-05. The use of the proposal forms provided in this IFB is mandatory (or a xerox copy of the attached forms).

1-06. Bidders wishing to claim SMALL BUSINESS PREFERENCE MUST be certified by the Office of Small Business and Disabled Veteran’s Business Enterprise prior to bid opening and will be verified by the Contracting Officer.

1-07. Withholding on Independent Contractors doing business with the State:

a. Pursuant to California Revenue and Taxation Code Section 18806.1, independent contractors may be subject to one (1) percent State Income Tax Withholding.

b. An independent contractor as defined in the Black's Law Dictionary is: "one who, in the exercise of independent employment, contracts to do a piece of work according to their own methods and is subject to their employer's control only as to the end product or final result of work."

1-08. Contract Standard Clauses - Bidder awarded a contact pursuant to this IFB will be required to sign contract documents containing the following provisions:

a. The Contractor agrees to indemnify and save harmless the Military Department, the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the contractor in the performance of this contract.

b. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California.

c. The State may terminate this agreement and be relieved of the payment of and consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may precede with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the contractor under this agreement and the balance, if any, shall be paid the Contractor upon demand.

d. Without the written consent of the State, this agreement is not assignable by Contractor either in whole or in part.

e. Time is of the essence in this agreement.

mailto:bids@cmd.ca.gov

1-4

f. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

g. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly provided.

h. Contractor swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of the National Labor Relations Board.

i. This contract may be amended during the period of contract performance, subject to the mutual agreement of parties.

j. This contract shall be subject to and construed in accordance with the laws of the State of California, whether or not specifically cited herein.

k. This agreement contains all the terms and conditions agreed to by all parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement, shall be deemed to exist or to bind any of the parties hereto.

l. The contractor agrees to recognize the mandatory standards and policies relating to the energy efficiency in the State Energy Conservation Plan Title 23, California Code of Regulations, as required by the U.S. Energy Policy and Conservation Act (Public Law 94- 165).

m. Contractor shall not enter into any subcontracts for the performance of the principle services to be rendered under this agreement without the express consent in writing of the State. Any subcontractors authorized to provide such services MUST meet and comply with all requirements set forth in this agreement.

n. All Contracting parties shall be subject to the examination and audit of the Auditor General for a period of three years after final payment under the contract (Government Code Section 10532) should the contract amount exceed $10,000.

o. Contractor agrees that the Military Department or its delegatee will have the right to review, obtain, and copy all records pertaining to performance of the contract. Contractor agrees to provide the Military Department with any relevant information requested and shall permit the Military Department access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public Contract Code Section 10115 et. seq.

and Title 2, California Code of Regulations, Section 1896.60 et. seq. and for the purpose of determining compliance with the State requirements for M/WBE and DVBE. Contractor further agrees to maintain such records for a period of three (3) years after final payment under the contract.

1-5

p. This agreement is valid and enforceable only if sufficient funds are made available by the

Budget Act for each Fiscal Year of this agreement for the purposes of this contract. This contract is further subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the above Budget Bills or any statute enacted by the Legislature which may effect the provisions, terms, or funding of this or any subsidiary contract in any manner.

1-09. Contracts resulting from this IFB will be inclusive of the provisions of the standard clauses above, Section 2 (General Provisions), Section 3 (Insurance Liability), Section 4 (Technical Specifications) and the Proposal Form as fully set out in this solicitation.

1-10. Cancellation, Modification, and Waiver: The Military Department reserves the right to cancel or modify this IFB, in whole or in part. The Military Department may reject any or all bids or proposals for cause and may waive any immaterial deviation or defect in a bid or proposal. The Military Department's waiver of a deviation or defect shall in no way modify the IFB documents or excuse the contractor from full compliance with the IFB specifications if awarded the contract.

1-11. Protest Procedures: Protest of Award; If, prior to award of the contract, any bidder files a bid protest pursuant to and in conformance with the Public Contract Code, the contract will not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

a. Such protest MUST be filed with the Department of General Services (DGS), Office of Legal Services (OLS).

c. Within five days after filing the protest, the protesting bidder shall file with DGS OLS a full and complete written statement specifying the grounds for the protest.

d. All protests MUST be in writing and received timely. Written protest notifications MUST be filed with the following:

Department of General Services Office of Legal Service Attention: Bid Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605 Bid Protest Coordinator Email Address: olsprotests@dgs.ca.gov

1-12. Bidders certified as a “Small Business” in accordance with Title 2, California Code of Regulations, Section 1896, et seq. shall be granted a five percent (5%) cost bid preference when a responsible non-small business has submitted the lowest-priced, responsive bid.

a. The rules and regulations of this law and applications for the State of California Small Business preference may be obtained from:

State Department of General Services, Procurement Division, Office of Small Business and DVBE Certification, 707 Third Street, 1st Floor, Room 400, West Sacramento, California 95605 - (916) 375-4940 voice, (916) 375-4950 24 hour recording, (916) 375-4950 facsimile mailto:olsprotests@dgs.ca.gov

1-6

b. Bidder’s small business status shall be verified with the Office of Small Business and

DVBE Certification. Bidders may use certified small business and/or small businesses that have applied for certification no later than 5 p.m. on the bid opening date and are subsequently granted certification.

1-13. Non-small business bidders shall be granted a five percent (5%) non-small business preference on a bid proposal when a responsible non-small business has submitted the lowest-priced responsive bid. To be considered for the 5% cost bid preference non-small business bidders MUST meet the following conditions at the time of their bid submission:

a. Submit written certification with their bid cost bid package that states the firm commits to subcontract at least twenty-five percent (25%) of the firm’s net bid price with one or more State of California certified Small Business (es).

b. Submit a list of the certified Small Business (es) with their cost bid package that the bidding firm commits to subcontract with for a commercially useful function in the performance of the contract. The bidder’s list of subcontractors shall include the subcontractor’s name, address, telephone number, description of the work to be performed and the dollar amount or percentage per subcontractor.

c. Commercially useful function is defined as:

(1) The contractor or subcontractor is responsible for the execution of a distinct element of the work of the contract; carrying out its obligation by actually performing, managing or supervising the work involved; and performing work that is normal for its business services and functions; and

(2) The contractor or subcontractor is not further subcontracting a greater portion of the work than would be expected by normal industry practices.

(3) The contractor or subcontractor is responsible, with respect to materials and supplies provided on the subcontract, for negotiating price, determining quality and quantity, ordering the material, installing (when applicable), and paying for the material itself.

(4) A contractor or subcontractor will not be considered as performing a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to achieve the appearance of small business participation.

(5) In the event of a precise tie a contract award shall be made as follows:

Tie between a: Award to:

Certified Small Business and certified DVBE who is a certified Small Business

Certified DVBE

Certified Small Business and a non-small business who is eligible for the Small Business preference

Certified Small Business

1-7

1-14. A certified Small Business (SB) shall receive a 5% preference on a bid proposal when a responsible non-small business has submitted the lowest priced responsive bid.

A certified Disabled Veterans Business Enterprise (DVBE) shall receive a 5% preference on a bid proposal when a responsible non-DVBE has submitted the lowest priced responsive bid.

A firm that is certified as both a SB and DVBE shall receive a 10% preference on a bid proposal when a responsible non-small business and non-DVBE has submitted the lowest priced responsive bid.

Non-SB bidders claiming SB preference may be granted up to 5% incentive percentage on a bid proposal when a responsible Non-SB/DVBE has submitted the lowest priced responsive bid (Please see 1-13 for SB preference requirements).

For low-cost awards, application of the DVBE incentive cannot displace award to a #1 ranked small business.

The value of these SB/DVBE preferences are limited to $50,000 if the prime contractor is certified only as a SB or DVBE and $100,000 if the prime contractor is certified as both a SB and DVBE when a contract award is based upon award to the lowest compliant bid.

1-15. Drug-Free Workplace Certification: Senate Bill 1120, Chapter 1170, Statutes of 1990, requires state contractors to maintain a "drug-free workplace".

a. Every contractor MUST comply with the following:

(1) Certify that the individual or organization "will provide a drug-free workplace" (Government Code Section 83355).

(2) Publish a statement notifying employees that company policy prohibits specified activities involving controlled substances and defining actions to be taken for violating the policy (Government Code Section 8355(a)).

(3) Establish a drug-free awareness program to inform employees about specified topics (Government Code Section 8355 (b)).

(4) Provide the drug-free statement to each employee working on a state contract and require that these employees agree to abide by the terms of the statement (Government Code Section 8355(c)).

c. A state agency may cancel a contract if it finds that the contractor has falsely certified a drug-free workplace or failed to fulfill the requirements defined in Government Code Section 8355(a) thru (c). Every month the Department of General Services is required to publish a list of individuals and organizations whose contracts have been canceled; this list will appear in the State Contracts Register. State agencies are forbidden to contract with, or award to, individuals or organizations appearing on this list.

1-16. The California Taxpayer and Shareholder Protection Act of 2003, Public Contract Code section 10286, et seq., which prohibits state agencies from contracting with expatriate companies, unless they satisfy minimum requirements related to shareholder rights, or obtain a

1-8 waiver, effective April 1, 2004. An expatriate company is a United States company that has moved, in name and on paper only, to a tax haven country (typically Bermuda or the Bahamas) and has no substantial business activities in the country of reincorporation.

1-17. Antitrust Claims (GC §§ 4552, 4553 & 4554) are hereby incorporated by reference and made part of this solicitation as if attached hereto. This provision can be viewed on the DGS/OLS website http://www.dgs.ca.gov/pd/Home.aspx

1-18. TACPA Preference, if applicable (GC § 4530, et seq. and 2 CCR § 189.30) is hereby incorporated by reference and made part of this solicitation as if attached hereto. Contact DGS/Dispute Resolution/Preference Program Section for information on TACPA at (916) 375- 4604 or (916) 375-4600.

1-19. Loss Leader Provisions (PCC § 10344) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-20. Iran Contracting Act Certification (PCC § 2202) are hereby incorporated by reference and made part of this solicitation as if attached hereto.

1-21. All bids MUST have reached the Purchasing and Contracting Branch prior to bid opening time. Proof of receipt prior to deadline is a Military Department Purchasing and Contracting Branch Date Stamp. Bidders are cautioned that internal State handling of mail can add up to 24 hours to delivery time within the Department prior to date stamping.

http://www.dgs.ca.gov/pd/Home.aspx

2-1

SECTION 2

GENERAL PROVISIONS OF SERVICE CONTRACTS

2-01. CLAUSE HEADINGS

Clause headings appearing in the contract have been included for the purpose of convenience and ready reference. They are not to be deemed to define, limit, or extend the scope or intent of the clauses to which they pertain.

2-02. PROPOSAL REQUIREMENTS AND CONDITIONS

a. Contractor's Responsibility: The bidder shall carefully examine the site of the work and all specifications of the services to be performed. The bidder shall investigate and satisfy themselves as to conditions to be encountered, the character of the premises in/on which the service is to be performed and the condition and operating characteristics of any installed machinery or equipment provided for contractor's use.

b. Proposal Form: The Military Department will furnish to each bidder a standard proposal form which, when filled out and executed, shall be submitted as their proposal.

Proposals not presented on forms so furnished may be disregarded. All proposals shall give the prices proposed, both in writing and figures, and shall be signed by the bidder, or their duly authorized representative, with their address.

(1) If an individual makes the proposal, their name and post office address must be shown; if made by a firm or partnership, the name and post office address of the firm or partnership, and the signature of one or more general partners must be affixed.

(2) If made by a corporation, the proposal shall indicate the state in which the corporation was chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Corporations must be registered and in good standing with the California Secretary of State. Bids from corporations not in good standing will be rejected.

c. Rejection of Irregular Proposals: Proposals may be rejected if they show alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind.

d. Withdrawal of Proposals: Any proposal may be withdrawn at any time prior to the proposal submission deadline, provided that a request, in writing, executed by the bidder or his duly authorized representative, for the withdrawal of such proposal is filed with the Military Department. A telegraphic request is not acceptable. The withdrawal of a proposal shall not prejudice the right of a bidder to file a new bid. This article does not authorize the withdrawal of any proposal after the proposal submission deadline.

e. Public Opening of Proposals: Proposals will be collected at the time and place indicated in the solicitation document (RFP). Cost proposals are not announced or publicly read per SCM Volume 1 5.08, Secondary RFP.

2-2

f. Competitive Bidding:

(1) If more than an individual, firm, partnership, corporation, association, or any combination offers one proposal thereof, under the same or different names, all such proposals may be rejected. A party who has quoted on materials or work to a bidder is not thereby disqualified from quoting prices to other bidders.

(2) All bidders are put on notice that any collusive agreement fixing the prices to be proposed so as to control and effect the awarding of this contract is in violation of the competitive bidding requirements of the Public Contracts Code and may render void any contract let under such circumstances.

g. Small Business Preference:

(1) Preference will be granted to vendors approved and certified by the Office of Small

Business Certification and Resources (OSBCR) and "small business" in accordance with Section 1896, et. seq. Title 2, California Code of Regulations.

(2) Application for "small business" certification must be submitted to OSBCR, 1808 14th

Street, Suite 100, Sacramento CA 95814, and must be on file in that office not later than 5:00 PM on the closing date for receipt of bids for this project.

(3) Vendors requesting small business preference must also complete the Small

Business Preference section on the Military Department proposal form.

(4) Questions regarding qualifications and application of this preference should be directed to OSBCR at (916) 322-5060.

h. Statement of Compliance Applicable to Contracts of $5,000 or more: The prospective contractor's signature affixed on the proposal form and dated shall constitute a certification under the penalty of perjury under the laws of the State of California that the bidder has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations, Section 8103.

2-03. AWARD AND EXECUTION OF CONTRACT

a. No public official or state employee shall be admitted to any share or part of this contract or to any benefit that may arise there from.

b. It is the policy that the Military Department not solicit proposals unless there is a bona fide intention to award a contract. However, the Military Department reserves the right to cancel this solicitation at any time and not to award a contract if it is determined to be in the best interest of the State to do so.

2-3

c. The Military Department reserves the right to reject any and all proposals, and, further, reserves the right to waive any informality in proposals received as it may be determined to be in the best interest of the State.

d. Award of Contract: Award of the contract, if awarded, will go to the highest scored responsive proposal whose proposal complies with all the requirements prescribed herein.

(1) Date of award shall be the date a contract is offered for signature to a successful bidder. Contractor may not commence contract performance until final review and approval by the State (see paragraph 2-04, below).

(2) Award of a contract may be delayed following proposal submission deadline due to the Military Department's requirement to check necessary licenses and/or permits of the apparent highest scored proposal; the requirement to determine apparent highest scored proposal’s legal status to contract with the State; and/or the Military Department's need to evaluate data submitted by bidder to meet the State Mandated Disabled Veteran Business Participation Requirements, if called for in the RFP.

e. Execution of Contract: The contract shall be signed by the successful bidder and returned within seven (7) days of receipt, not including Saturdays, Sundays, and legal holidays, together with the contract bonds (if any required).

f. Failure to Execute Contract: Failure to sign a contract as provided herein within seven

(7) days, not including Saturdays, Sundays, and legal holidays, after successful bidder has received the contract for execution, shall be just cause for annulment of the award.

(1) If the successful bidder refuses or fails to sign the contract, the Military Department may award the contract to the second highest scored responsive proposal.

(2) If the second highest scored responsive proposal refuses or fails to execute the contract, the Military Department may award the contract to the third highest scored responsive proposal.

g. Release of Bid Bonds: If bid bonds were required on the project, it is the policy of the

Military Department to hold the bonds of the three highest scoring proposers until an executed and fully approved contract is in place.

h. Americans With Disabilities Act (ADA): By signing the contract awarded by this RFP, the

Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the

ADA.

i. Subcontracting: Contractor shall not subcontract any services under this agreement without prior approval of the State Military Department's Contracting Officer.

2-4

j. Capacity: The Contractor, and the agents and employees of the Contractor, in the performance of this agreement, shall act in an independent capacity and not as an officer or employee or agent of the State of California.

2-04. CONTRACT REVIEW AND APPROVAL

a. This contract will not be effective, nor binding upon the State until it is fully approved by the State of California and a completely executed copy is returned to the Contractor.

The State is not responsible for any work performed by the contractor prior to the date of final contract approval.

b. Should the Contractor begin work in advance of receiving notice that the contract has been approved as above provided, any work performed by them in advance of the said date of approval shall be considered as having been done by them at their own risk and as a volunteer unless said contract is so approved.

c. Award of this contract may be subject to the review and approval by The Department of General Services.

2-05. AMENDMENTS

a. The State reserves the right to order in writing, changes, alterations, omissions, or addi-tions in the specifications, at any time prior to the formal completion and acceptance of the work without in any way voiding the contract, and the contractor shall comply with such order. The contractor may also request changes in the work.

b. Any change or deviation from the contract specifications made without authority in writing from the Military Department's Contracting Officer in the form of an amendment to the original contract will be the responsibility of the contractor. Except where oth-erwise expressly provided in these articles, no such changes shall be made nor adjustment in compensation recognized unless the contractor receives an executed contract amendment prior to making the changes.

c. Changed work shall be performed completely and in accordance with the original contract specifications except for the deviations specifically called for by the amendment.

Materials used on changed work shall be as specified in the original contract documents insofar as they do not conflict with the conditions set forth in the amendment. All changed work will be prosecuted by the contractor with due diligence, and with an efficiency of labor and equipment at least equal to that exercised as to the rest of the work of the contract.

2-06. FEDERAL TAX IDENTIFICATION NUMBER

a. All contractors are required to provide the Military Department with the contractor’s assigned Federal Tax I.D. Number when proposals are submitted.

b. Contractors who are individuals not otherwise assigned a Federal Tax I.D. Number will provide their respective Social Security Account Number.

2-5

c. The State of California will report all payments made to contractors in accordance with

Section 6041 of the Internal Revenue Code and/or Section 18802 of the State Revenue and Taxation Code.

2-07. CONTRACTOR'S INSURANCE REQUIREMENTS

a. Specific requirements as to type of insurance (comprehensive bodily injury, property damage liability, etc.) and the dollar value coverage limits will be set out in the Insurance Liability Section of the RFP.

b. General requirements applicable to all insurance coverage offered to meet contract requirements (if insurance is required in the Insurance Liability section).

(1) Evidence of insurance shall meet the requirements specified in the contract and shall be of a form and content acceptable to the Department of General Services, Office of Insurance and Risk Management.

(2) Evidence of insurance shall be returned to the Military Department when signed contracts are returned (prior to any performance by Contractor) and shall be subject to acceptance by the State.

(3) The insurance will be issued by an insurance company acceptable to the Department of General Services, Office of Insurance and Risk Management, or be provided through partial or total self-insurance acceptable to the Department of General Services.

(4) The certificate of insurance shall state a limit of liability of not less than that specified in the contract and clearly show that specified activities are protected through comprehensive general liability, and additional insurance (such as automobile liability insurance in case motor vehicles are used in performance of the contract) as may be necessary.

(5) The certificate of insurance will provide that the insurer will not cancel the insured's coverage without thirty (30) days prior written notice to the State.

(6) The certificate of insurance will provide that the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

c. The State shall not be responsible for premiums or assessments on any necessary policies.

d. Contractor's Responsibility for Workman's Compensation Coverage (Required on all contracts).

(1) Submission of bid constitutes certification by the contractor as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer

2-6 to be insured against liability for workman's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract."

(2) The Contractor will be required to secure (in a manner and in the amount acceptable to the Director of Industrial Relations) the payment of compensation to his employees in accordance with provisions of Labor Code Section 3700.

e. Any and all costs associated with providing required insurance coverage (including

Workman's Compensation and Unemployment Insurance as applicable) shall be solely the responsibility of the Contractor. The State shall not be responsible for premiums or assessments on any policy.

2-08. The prevailing wage rates applicable to personnel service contracts is established by the Department of Human Resources.

a. Government Code Section 19134 requires the Department of Human Resources to set the rates departments must pay if they employ individuals through personal service contracts for the services listed in the contract. The rates are set at 85% of the State's salary and benefit costs for state employees performing similar duties.

b. "Benefits" includes health, dental, vision, holidays, sick leave, vacation, and retirement.

c. Copies of the General Prevailing Wage rate for the applicable class title are available at the web site for the State of California Department of Human Resources. Follow the link and click on the most current year for those rates:

https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-relations/personal-services-contracts/

2-09. LEGAL RESPONSIBILITY OF CONTRACTOR

a. Licensing Requirements: Any and all costs associated with obtaining required licenses and/or permits necessary for Contractor to perform services required under this contract shall be solely the responsibility of the contractor.

(1) Contractor may cause employees to pay the actual individual license/registration fee for a license or permit necessary for that employee to practice or be employed at the employee's specific trade or profession (absent a valid-collective bargaining agreement to the contrary).

(2) Contractor may not require nor allow any employee to pay any portion or licensing fees or permits required for Contractor to operate under this contract.

b. The Contractor shall keep informed of, observe, and comply with, and cause all of his agents and employees to observe and comply with all prevailing Federal and State laws, and all rules and regulations made pursuant to said Federal and State laws, which in any way effect the conduct of the work of this contract.

https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-relations/personal-services-contracts/ https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-relations/personal-services-contracts/

2-7

c. If any conflict arises between provisions of the contract and any State law or local ordinance of the jurisdiction in which the service is to be performed, the Contractor shall notify the State at once in writing. The Contractor shall protect and indemnify the State or any of its officers, agents, and servants against any claim or liability arising from, or based on, the violation of any such law or regulation, whether by himself or his agents or employees.

d. No advertising of any description will be permitted in or about the work site except by order of the State.

e. Strict prohibition against committing any nuisance in or about the work site must be maintained. Conveniences provided for employees shall be maintained in sanitary condition.

f. The Contractor shall promptly remove any contractor employee that the State may deem incompetent or disorderly from the premises. Further, upon written notification to the Contractor by the State, such removed contractor employee shall not be re-admitted to the work site by Contractor, nor shall such removed contractor employee be reassigned by Contractor to any other work site at which Contractor might coincidentally be performing similar services for the Military Department.

g. Contractor shall be responsible for the repair and/or replacement of any government property that is damaged, destroyed or converted by his employees. If Contractor fails to pay such damages, the State may deduct the amount thereof from any money due, or that may become due, to the Contractor under the contract.

2-10. COVENANT AGAINST CONTINGENT FEES

The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide, established commercial selling agencies retained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the Government shall have the right to annul this contract without liability or, in it discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingency fee.

2-11. NO PERSONAL LIABILITY

Neither the Adjutant General of the State of California nor any other officer or authorized employees of the Military Department shall be personally responsible for any liability arising under the contract.

2-12. FAIR EMPLOYMENT PRACTICES

a. The Contractor will not willfully discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, age, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that

2-8 employees are treated during employment, without regard to their race, color, religion, ancestry, sex, age, or national origin. Such action shall include, but not limited to, the following: employment, upgrading, demotion, transfer, recruitment, recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practices Section.

b. The Contractor will send to each labor union or representative of workers with which they have a collective bargaining agreement or other contract or understanding, a Notice to Labor Unions, to be provided by the awarding authority, advising the said labor union of worker's representative of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

c. The Contractor will permit access to record of employment, employment advertisements, application forms, and other pertinent data and records by the Fair Employment Practices Commission, the awarding authority or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract.

d. A finding of willful violation of the Fair Employment Practices section of this contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the contractor to be not a "responsible bidder" as to future contracts for which such contractor may submits bids.

e. The awarding authority shall deem a finding of willful violation of the Fair Employment

Practices Act to have occurred upon receipt of written notice from the Fair Employment Practices Commission that it investigated and determined that the contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.

f. Nothing contained in this Fair Employment Practice section shall be construed in any manner or fashion so as to prevent the awarding authority of the State of California from pursuing any other remedies that may be available at law.

g. Nothing contained in the Fair Employment Practices section shall be construed in any manner or fashion so as to require or permit the hiring of an employee not permitted by the National Labor Relation Act.

h. Non-Discrimination Provisions: Content and language or State Standard Form 17B

(Non-Discrimination Clause) is adopted and is fully effective for all operations and services called for in performance of this contract. This clause is found at the conclusion of Section 2, General Provisions of Service Contracts, of this contract.

2-9

2-13. ACCIDENT PREVENTION

Precautions shall be exercised at all times for the protection of persons (including employees) and property. The Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Relations, of the State of California.

2-14. RESOLUTION OF DISPUTES

Should any discrepancies, omissions, or errors be found in the contract document or should any questions arise concerning interpretation or clarification of the contract documents or it appears that the work to be done or any matters relative thereto are not sufficiently detailed or explained in the contract documents, the Contractor shall immediately notify the Military Department Contracting Officer through the Contracting Officer's Representative and request interpretation, clarification or furnishing or additional detailed instructions concerning contract performance. All questions shall be resolved within a reasonable time by the Military Department Contracting Officer whose decision shall become final and conclusive.

2-15. MILITARY DEPARTMENT PROPERTY

a. Any and all materials developed during the performance of the awarded contract become the property of the Military Department. Titles and rights are vested with the State of California.

b. The Contractor agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written on graphic work produced in the performance of this agreement are subject to the rights of the State as set forth in this section. The State shall have the right to reproduce, publish, and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrighted by the Contractor, the State reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish and use of work, or any part thereof, and to authorize others to do so.

2-16. OPERATION AND MAINTENANCE OF RENTAL EQUIPMENT

a. The Contractor shall at its own expense maintain the equipment and its appurtenances in good repair and operative condition and replace any equipment not in good mechanical condition.

1. If the State does not elect to maintain the equipment, the contract will place the obligation on the contractor, as lessor, to keep the equipment in good working order and to make all necessary repairs and adjustments without qualification, with a clear right in the State to terminate or cease paying rent should the contractor fail to maintain the equipment properly.

2. The contract must clearly provide that the State does not have responsibility

2-10 for loss or damage to the rented equipment arising from causes beyond the control of the State.

b. Rental will be paid for the actual time equipment is in operating condition. No payment will be made for time of breakdown or repairs.

c. The Contractor shall furnish all fuel and lubricants and all repairs including labor, material, parts, and other items at its own expense.

d. The State will not be responsible for the wear and tear on the equipment or its appurtenances.

2-17. RENTAL EQUIPMENT INDEMNIFICATION

a. The Contractor shall indemnify the California State Military Department for any claims against the California State Military Department for loss or damage to the Contractor’s property or equipment during its use under this agreement and shall, at the Contractor’s own expense, maintain such fire, theft, liability, or other insurance as deemed necessary for this protection. The Contractor assumes all responsibility, which may be imposed by law for property damage or personal injuries caused by equipment furnished under this agreement.

2-18. PERFORMANCE BY CONTRACTOR

a. The Contractor shall give his personal superintendence to the work performed by his employees. The Contractor shall be available at reasonable times and with reasonable notice to report to and confer with the Contracting Officer's Representative (COR) concerning employee’s performance.

b. The contract shall be performed by the Contractor to include his or her employees. Use of subcontractors without written approval of the Military Department Contracting Officer is expressly prohibited.

c. The Contractor shall observe that the State reserves the right to do other work or perform other services in connection with the project or adjacent thereto by contract or otherwise, and they shall at all times conduct their work so as to impose no hardships on the State or others engaged in the work, nor to cause any unreasonable delay or hindrance thereto.

d. The Contractor shall indemnify and hold the State harmless for any claims against the

State arising from the Contractor's failure to conduct, adjust, correct, and coordinate their work with the work of others engaged in work on the same or adjacent premises.

2-19. CONTRACT TERMINATION

a. Failure to Perform: Time is of the essence in this agreement, and, in case the Contractor fails to perform the services called for in the agreement, the State may at its election terminate the contract. Such termination shall be in addition to and not in lieu of

2-11 any other legal remedies provided by this contract or by law.

b. Termination - Bankruptcy: In the event proceedings in bankruptcy are commenced against the Contractor, or Contractor is adjudged to be bankrupt or a receiver is appointed and qualifies, the State may terminate this agreement and all further rights and obligations hereunder, by giving five days notice in writing in the manner specified herein.

c. Termination at State's Option: The State may at it option terminate this contract at any time upon giving thirty (30) days…