IFB 25-057 2025 LPSC Public Entity Efficiency Program Bid Documents.pdf

City of Shreveport

Solicitation Form for Construction

INVITATION FOR BID (IFB) #25-057

INDEX OF BID FORMS Page Numbers

Bid Invitation (Do not return with bid) 2

Bid Form (COS BID FORM #1) 3

Bid Bond Format (COS BID FORM #2) 4

Corporate Resolution or Written Evidence (see Page 23) for example of Corporate Resolution) ---------

NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE REQUIRED

INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.

Special Instructions/Provisions 5-14

Standard Contract 15-24

Fair Share Requirements 25-37

Insurance & Bond Requirements 38-41

Adjudicated Property Affidavit 42

Felony Conviction/E-Verify Affidavit 43

Format for the Return Envelope 44

Scope 45

EXHIBITS

Specifications 3 Pages

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2015 Edition & Standard Plans for Infrastructure Improvements 2015 Edition.

These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 & www.shreveportla.gov/DocumentCenter/View/5567.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 01-20-21

2025 LPSC PUBLIC ENTITY ENERGY EFFICIENCY PROGRAM

http://www.shreveportla.gov/DocumentCenter/View/5572 http://www.shreveportla.gov/DocumentCenter/View/5567 http://www.shreveportla.gov/

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

September 12, 2025 September 19, 2025 September 26,2025

Date Posted: September 12, 2025

DO NOT RETURN THIS PAGE- FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP

Purchasing Agent

BIDS MUST BE DELIVERED TO:

Office of the Purchasing Agent Government Plaza-Suite 610 505 Travis Street Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO

SEND ELECTRONIC

BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: October 9, 2025 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER Bid Number IFB 25-057

BID TITLE: 2025 LPSC PUBLIC ENTITY ENERGY EFFICIENCY PROGRAM

PREBID CONFERENCE: NON-MANDATORY Pre-Bid Conference Wednesday, September 24, 2025, at 10:30 a.m.

Shreveport Fire Maintenance Building 7300 Mansfield Road Shreveport, LA 71108

EMAIL

QUESTIONS TO:

kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408

BID BOND IS REQUIRED. See attached format. Designers Estimate: $342,317.08

Bids received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors Project Classification:

Only Required when Total Bid is $50,000 or more.

Electrical Work

Number of signs to be provided and installed by the contractor: N/A Number of Days: 60 Calendar days

CONSTRUCTION BID REQUIREMENTS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-mail, send your request to Kimberly.floyd@shreveportla.gov.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450 mailto:kimberly.floyd@shreveportla.gov http://www.shreveportla.gov/Solicitations mailto:support@bidnet.com mailto:Kimberly.floyd@shreveportla.gov

LOUISIANA UNIFORM PUBLIC WORK BID FORM – COS Form #1

TO: City of Shreveport BID FOR: IFB 25-057 Office of the Purchasing Agent 2025 LPSC Public Entity Energy Efficiency Program Government Plaza, Suite 610 ___________________________________________________ Shreveport, LA 71101-3042 Deposit/Fee for Plans/Specs (Paper): N/A (Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

Shreveport Fire Department and dated: 09/02/2025 (Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid. (Current as of 10/16/19)

COS BID FORM #2-Must use this Form if a Paper Bid

BID BOND

(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening)

Date:

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management

Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A -rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the Bond amount may not exceed ten percent of policyholders surplus as shown in the latest A. M. Bests Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by suretys agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its bid to the Obligee on a Contract for:

IFB 25-057 2025 LPSC Public Entity Energy Efficiency Program

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise, this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION

1.0 STATE CONTRACTORS LICENSE

1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she is licensed under Louisiana Revised Statute 37:2150, et seq. and show his or her license number on the outside of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must submit an authentic digital signature on the electronic bid accompanied by the contractor’s license number, when required.

1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification under which his license was issued.

1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on the bid envelope.

1.4 WHEN BIDDING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ

CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.

2.0 PERMITS, TAXES AND FEES

2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as required by Federal, State or Local Government Agencies.

3.0 CLARIFICATION/SUBSTITUTION REQUESTS

3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed on page two.

3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms that have received the original Invitation for Bid.

3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be given consideration.

3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and when issued will be on file in the Purchasing Agents office.

3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of issuance either by fax, e-mail, or other electronic means or by hand and a copy shall be mailed to all prime bidders who have requested bid documents. If the addendum cannot be transmitted by fax, e-mail, or other electronic means or by hand, the bid opening shall be postponed by at least seven (7) working days. La. R.S.

38:2212 (C)(2)(a).

3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.

3.4.3 The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period (exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of bids shall be extended a minimum of at least seven but not more than twenty-one working days. (Louisiana R.S.

38:2212-C-2).

3.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.

4.0 CHANGE ORDERS

4.1 All Public Works contracts shall contain provisions authorizing the issuance of Change Orders within the scope of the project and any such Change Orders shall be in writing.

5.0 EXISTING CONDITIONS

5.1 Bidders are cautioned not to submit their bids until said plans, specifications, and profiles have been carefully examined by them.

5.2 Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this bid.

5.3 The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this bid or to the contract.

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED

6.0 BID BOND

6.1 An acceptable Bid Bond, Cashiers Check, or Certified Check payable to the City of Shreveport, in an amount not less than five (5%) percent of the total bid including all additive alternates must accompany the bid.

6.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days after the opening of bids.

6.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.

6.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the award of Bid.

7.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND

7.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful bidder as follows:

7.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

7.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

7.1.3 When the total contract amount with alternates is $20,000 or more, a two-year 10% maintenance bond shall be required.

8.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS

8.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding requirements of nonresident contractors.

8.2 Beginning January 1, 1987, the Departments registration and bonding requirements must be met before the nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any construction project.

8.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right to perform such contracts.

8.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the contractor complies with the necessary requirements.

8.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction contract, whichever is greater.

8.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the following conditions are considered resident contractors for purposes of taxation by the Department:

8.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to bidding on work.

8.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to bidding on work.

8.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have maintained their domiciles in Louisiana for at least one year prior to bidding on work.

8.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50% ownership interest shall be considered resident contractors.

8.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to the contract registration and bonding requirements of the Department.

8.12 For questions or additional information, call the Sales Tax Section at 225/219-7656 Option 1.

8.13 Employers Required to File Form L-3.

8.14 Every employer must file an Employers Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or before January 31 of the current calendar year, accompanied by copies of the employees W-2 forms and Wage and Tax Statement forms (Form L-2).

8.15 Preaddressed forms are included in the Employers Withholding Tax Returns and Reconciliation coupon booklets.

8.16 Any employer who fails to receive a preaddressed form, should notify the Withholding Tax Unit of the Department.

9.0 COST OF PLANS

9.1 When the City prepares and distributes the bid documents, the fee schedule for these shall be:

9.1.1 For projects with cost estimates that are less than $150,000, there shall be no charge for the first set of bid documents.

9.1.2 For projects with cost estimates that are $150,000 or more, there shall be a non-refundable fee of $30.

9.1.3 For additional copies of bid documents for any project where the City prepares and distributes the bid documents, there shall be a non-refundable fee of $30 each.

9.1.4 If delivery is required, your express mail account number must be furnished.

9.1.5 When the bid documents are not prepared by the City and the bid documents are distributed by others, the fee schedule for these shall be:

9.1.6 For projects with cost estimates that are less than $150,000, there shall be no charge for the first set of bid documents.

9.2 For projects with cost estimates that are $150,000 or more, bid documents shall be available upon payment of (the actual cost of reproduction of specs and drawings) refundable deposit per set.

9.3 Deposits on the first set are fully refunded upon return of documents in good condition on or before 10 days after bid opening.

9.3.1 On additional sets of documents furnished to bidders, there will not be a refund because the deposit is equal to the actual cost of reproduction. If delivery is required, your express mail account number must be furnished.

10.0 AWARD CRITERIA

10.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the Invitation for Bid.

10.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):

10.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific experiences of others.

10.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.

10.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.

10.2.4 The City reserves the right to conduct on-site inspections of any bidders’ facilities prior to award and the results of said inspection will be considered by the City in determining bidders’ capabilities of successfully administering to this contract.

10.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

10.2.6 The cost of maintenance and operational costs.

10.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

10.2.8 The timely completion of a project as stated in the bid.

10.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

10.2.10 Product or parts inventory capability as it relates to a particular bid.

10.2.11 Results of product/equipment testing

10.2.12 The warranty - Terms and Conditions.

10.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.

10.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of fulfilling proper liaison service with mechanical trades.

10.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

10.2.16 A record of amicable relations with labor.

10.2.17 An adequate supply of construction equipment in good operating condition.

11.0 ALTERNATES

11.1 If alternates are listed on the Bid Schedule, it is the intent of the City, if the City accepts any Alternates, to accept them in the order in which they are listed in the bid form.

11.2 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.

12.0 AWARD

12.1 The Purchasing Division will make award to one bidder for the total job.

13.0 REJECTION

13.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the preparation of a bid, or to procure or contract for the articles of goods or service.

13.2 The City reserves the right to accept or reject any or all bids for just cause, as permitted by LA R.S.

38:2214 (B), received as a result of this request.

13.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance of the

BID SPECIFICATION.

14.0 REJECTION OF LOWEST BID

14.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the lowest bidder, if in the best interest of the City of Shreveport.

15.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec.

26-265)

15.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for review by the City’s Disqualification Review Board.

15.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

15.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

15.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent and the Director of Using Department.

15.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information has been considered.

15.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment of liquidated damages.

16.0 NOTICE TO PROCEED

16.1 The work is to commence within ten (10) days from the date of Notice to Proceed.

17.0 MUTCD

17.1 Successful bidder will be in compliance with the Manual on Traffic Control Devices (MUTCD).

18.0 CIVIL RIGHTS ACT

18.1 During the performance of the contract, the Contractor will comply with Title VI and Title VII of the Civil Rights Act of 1964 (as applicable) in regard to nondiscrimination and equal employment opportunity.

18.2 The major emphasis of this Act is as follows and is in accordance with Appendix “A" of the Specifications.

19.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS

19.1 Successful bidder will be furnished with the original and one copy of the signed contract, with the original to be forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the Clerk of Court. Each change order to a contract which adds an amount of ten percent or more of the original contract amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to an amount of twenty percent or more of the original contract amount and which additional amount is at least $10,000 must be recorded at the Parish Court House.

20.0 ACCEPTANCE

20.1 The work shall not be finally accepted by the City until the entire project has been completed to the satisfaction of the City Architect.

21.0 PUBLIC CONTRACT AFFIDAVIT

21.1 Successful bidder shall file an affidavit attesting that the public contract was not secured through employment or payment of a solicitor as required by Louisiana Revised Statutes 38:2224, in accordance with Appendix B of the enclosed contract.

22.0 PARTIAL PAYMENTS

22.1 Payments will be made to the successful bidder as follows:

22.1.1 On or before the 30th of each month an invoice listing in detail the amount of each item of construction complete in place and the amount of work performed will be furnished to the City Architect.

22.1.2 The City Architect will make written estimates of the items complete in place and the amount of work performed in accordance with the contract during the current period of time between estimates.

22.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole on projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the City until after the completion of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety (90%) percent/ninety-five (95%) percent of the whole, shall be certified by the City Architect for payment. Estimates will be made monthly. LA R.S. 38:2248.A.

22.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction project shall include the cost estimates for the particular items of work the design professional has developed based on the mobilization, labor, material, and equipment costs of correcting each punch list item. The design professional shall retain his working papers used to determine the punch list items cost estimates should the matter be disputed later. The contracting agency shall not withhold from payment more than the value of the punch list.

Punch list items completed shall be paid upon the expiration of the forty-five-day lien period. The provisions of this Section shall not be subject to waiver, nor shall these provisions apply to the Department of Transportation and Development. LA R.S. 38:2248.B.

22.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).

22.2 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to correction in the estimate rendered following discovery of an error in any previous estimates.

23.0 FINAL PAYMENT will be made as follows:

23.1 At the completion of the project, the Contractor shall notify the City Architect that all work required by the terms of his contract for this project has been completed.

23.2 The City Architect shall then make a thorough examination of the work. If the work is found to comply with requirements of all contract documents, the City Architect shall issue a certificate stating the work has been completed.

23.3 Then upon completion of the statutory 45-day lien period the Contractor shall furnish a certificate from the Caddo Parish Clerk of Court stating that no liens have been filed against this project.

23.4 The City will then pay the Contractor the total sum remaining due, including all retainage, based on actual quantities as verified by the City Architect.

23.5 Should any defective work or material be discovered, or should a reasonable doubt arise as to the integrity of any part of the work completed prior to the final acceptance and final payment, there will be deducted from the first estimate rendered after the discovery of such work an amount equal in value to the defective or questioned work, and this work will not be included in a subsequent estimate until the defects have been remedied or the causes for doubt removed.

24.0 PAYMENT WITHHELD

24.1 The City may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any estimate for payment to such an extent as may be necessary to protect the City from loss on account of:

24.2 Failure of the contractor to remedy defective work.

24.3 Claim filed or reasonable evidence indicating probable filing of claims.

24.4 Failure of the contractor to make payments properly to subcontractors or for equipment, material, or labor.

24.5 When the above grounds are removed, payment shall be made for amounts withheld because of them.

25.0 Overtime

25.1 In addition to the contractor’s responsibility to pay all construction inspectors overtime on weekends and holidays worked, any contractor who begins work on a City project after twelve noon (12:00 p.m.) on a regular weekday, and then continues to work after 5:00 p.m. on said regular weekday, may be charged overtime for all hours and half-hours after 5:00 p.m. in which the City furnished a construction inspector to said contractor.

26.0 Monthly Meeting

26.1 The contractor shall meet at least once a month with the City’s Project Manager and various City representatives.

26.2 The main purpose of these meetings is to effect coordination, cooperation, and assistance in every practical way to the end of maintaining progress of the project on schedule and completing the project within the contract time.

26.3 At these monthly meetings, the following items, among other are discussed: general progress of the work causes of any delays and methods of correcting them, contractors’ monthly estimates, problems which have arisen, potential problems, actual or anticipated change orders and deviations from contract documents.

26.4 Regular meeting dates and times may be established for these monthly meetings, when the contractor has more than one City contract, subject to the joint agreement between the City and the contractor.

26.5 Contracts during the two-year maintenance period which follows final acceptance may be included at the discretion of the City.

26.6 The City’s Project Manager shall notify the contractor at least two (2) working days in advance of any change to the regular meeting date and time.

26.7 A telephone notification is sufficient.

26.8 A general summary of the items which were discussed and reviewed shall be prepared by the City’s Project Manager, who shall mail a copy of said summary to the contractor within seven (7) calendar days after the meeting date.

27.0 SAFETY

27.1 Successful bidder will be in compliance with the Safety and Health Regulations for Construction as set forth in the United States Department of Labor, Bureau of Standards.

27.2 The contractor agrees that the prevention of accidents to workmen engaged in the work under this agreement and to members of the public is a responsibility of the contractor.

27.3 The contractor agrees to comply with the Occupational Safety and Health Act of 1970 and all other laws, regulations, and codes concerning safety, as shall be applicable to the work established by the City of Shreveport during the progress of the work.

27.4 When so ordered by a City representative, the contractor agrees to stop any part of the work which the City representative deems unsafe until corrective measures are taken, and the contractor further agrees to make no claim for damages growing out of such stoppages.

27.5 Should the contractor neglect to adopt such corrective measures, the City may perform them and deduct the cost thereof from any payment due, or to become due, to the contractor.

27.6 Failure on the part of the City representative to stop unsafe practices shall in no way relieve the contractor of his/her responsibilities for the safety of employees or the public.

27.7 The City of Shreveport Loss Prevention Office shall conduct No-Notice safety inspections as deemed necessary.

27.8 The contractor is responsible for protecting his/her employees from all hazardous chemicals known to be present, including those brought on site by the contractors.

27.9 Contractors who bring hazardous chemicals on site shall provide the Loss Prevention Office with a list of these chemicals, to include a copy of the material safety data sheet.

28.0 LICENSES, PERMITS, INSURANCE, AND TAXES

28.1 All costs for required licenses, permits, insurance, and taxes shall be borne by the bidder.

29.0 EXAMINATION OF DRAWINGS AND SPECIFICATIONS

29.1 Each bidder shall carefully examine drawings and specifications, or other revisions thereto and thoroughly familiarize himself with the detailed requirements and job site thereof, prior to submitting a bid.

29.2 If any bidder is in doubt as to the true meaning of any part of the drawings, specifications, or other documents; or if any error, discrepancy, conflict, or omission is noted, the bidder should immediately contact the City’s Project Manager and request clarification.

30.0 INTERFERENCE

30.1 The Construction work must be carried on in such a manner, consistent with the practical conditions involved in the erection of the new work, as to cause the least amount of interference and inconvenience to the occupants of nearby or adjoining buildings or property.

30.2 When the Scope of Work includes work on or near any roads, the Contractor shall be responsible for maintaining these roads in a manner that will allow passage of the resident owners to and from their homes and/or places of business, especially during rainy weather.

31.0 LIQUIDATED DAMAGES

31.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time specified for the completion of the work required by the contract, the sum specified below will be deducted from any money due the Contractor not as a penalty but as liquidated damages.

31.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the provisions.

31.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in no way operate as a waiver on the part of the City of any of its rights under the contract.

31.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe and convenient use by the traveling public.

31.5 Based on the amount of the original contract, the following charges per contract day will be made for each such day after expiration of the contract time or extended contract time.

31.6 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days

ORIGINAL CONTRACT AMOUNT DAILY CHARGE

From More Than To and Including Calendar or Fixed Day or Working Day

$0 $25,000 $80 $195

25,000 50,000 210 345

50,000 100,000 240 400

100,000 500,000 270 510

500,000 1,000,000 330 595

1,000,000 2,000,000 400 695

2,000,000 --------------- 600 825 shall be used. When the contract time is on a working day basis, the schedule for working days shall be used.

31.7 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.

32.0 WORKMANSHIP

32.1 Workmanship shall be first quality in every respect. All measures necessary to ensure a first-class job shall be taken.

33.0 PROTECTION OF ADJACENT WORK

33.1 Protect work and adjacent work at all times with suitable covering or by other approved methods.

33.2 All damage to work in place caused by Contractor shall be repaired and restored to original good and acceptable condition, using same quality and kinds of materials as required matching and finishing with adjacent work.

34.0 CLEAN UP

34.1 The Contractor shall keep the construction site clean and free from an accumulation of debris or building materials during the construction.

34.2 At the completion of the work, the entire facility and premises shall be left clean.

34.3 The Contractor shall remove from the premises all accumulations of trash and other materials which are not to be used in the construction, on a daily basis.

35.0 ARBITRATION

35.1 Under no circumstances and with no exceptions will the Purchasing Division act as arbitrator between the General Contractor and any subcontractor.

36.0 TIME LIMIT

36.1 It is hereby understood by the parties hereto that time is of the essence in this contract and that great energy and diligence shall characterize all operations carried on under this agreement.

36.2 The preparation of any work away from the building shall be done at the earliest possible time, and every precaution shall be taken in advance to avoid delays.

36.3 The Contractor shall keep constantly employed at the building, a sufficient number of workmen with sufficient materials to satisfy the Owner that the Work is being conducted with the utmost rapidity, consistent with proper workmanship.

37.0 SITE VISIT

37.1 Bidders are required to visit the job site prior to submitting a bid, for the purpose of becoming familiar with site conditions, specific job requirements, and to take or verify measurements as appropriate.

38.0 CONTRACT DOCUMENTS

38.1 Shall consist of the conditions and all provisions as set forth herein, the enclosed specifications, and the City’s Standard Contract, as enclosed.

39.0 FINAL INSPECTION

39.1 At the completion of the contract work, a representative of the Owner shall accompany the Contractor on an inspection of the Work. All defects found in the work will be corrected by the Contractor before final payment will be authorized.

39.2 GUARANTEE

39.3 Upon completion of the Work and before final payment is made, the Contractor shall furnish the Owner a guarantee stating that the Contractor shall keep his entire portion of the work in repair, without expense to the Owner, as far as concern defects of workmanship for a period of two (2) years from the date of final Certificate (unless specified for a longer time elsewhere), and he shall be responsible for and make good any damage to his work caused by such defects, but this clause shall not be interpreted as holding him responsible for making good any deterioration of his part of the work due to its use or abuse by the Owner.

40.0 WORKING HOURS

40.1 Perform work at hours in a manner so as not to interfere with normal routine of building or endanger property or personnel.

41.0 BRAND NAMES (LA. R.S. 38:2212 F- 2 & 2295)

41.1 All plans and specifications for public works submitted by an architect or engineer shall include the following provisions relating to equal brand products other than those specified:

41.1.1 The name of a certain brand, make, manufacturer, or definite specifications is to denote the quality standard of the article desired, but does not restrict bidders to the specific brand, make, manufacturer, or specification named. It is to set forth and convey to prospective bidders the general style, type, character, and quality of article desired.

41.1.2 When in specifications or contract documents a particular brand, make of material, device, or equipment is shown or specified, such brand, make of material, device, or equipment shall be regarded merely as a standard.

41.1.3 When in specifications or contract documents an architect or engineer specifies a particular brand, make of material, device, or equipment, or equal thereto, he shall adequately identify said product by including, minimally, the model or catalog number of the product.

41.1.4 If a potential supplier wishes to submit for prior approval a particular product other than a product specified in the contract documents, he shall do so no later than seven working days prior to the opening of bids. Within three days, exclusive of holidays and weekends, after such submission, the prime design professional shall furnish to both the public entity and the potential supplier written approval or denial of the product submitted.

41.1.5 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to determine what is considered an equivalent product on any and all projects in which they have been legally employed to perform professional services.

42.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General’s Opinion No. 95-155)

43.0 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).

44.0 PAYMENTS DUE THE CITY

44.1 Section 26-211 of the City’s Code of Ordinances requires the following:

44.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

44.1.2 No contract to which the city is a party shall be awarded to any person who:

44.1.3 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or

44.1.4 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or

44.1.5 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

44.2 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

44.3 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

45.0 SMALL BUSINESS FIRMS

46.0 General Contractors are encouraged to obtain separate prices for HVAC, Plumbing Work and other specialty trades in order to increase the participation and competition from small business firms.

47.0 GOVERNING PRICES

47.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices. Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

47.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall govern over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

48.0 CHANGE ORDERS

48.1 The issuance of Change Orders within the scope of the project is authorized and any such Change Orders shall be in writing.

49.0 UNSATISFACTORY WORK

49.1 The City shall not be obligated to pay for unsatisfactory work.

50.0 JOINT VENTURE

50.1 If the bidder is a joint venture, provide the following information:

50.1.1 Date of formation

50.1.2 Name and address of each venture partner

50.1.3 Principals of each venture partner

50.1.4 Venture partner holding the majority interest in the venture and its percentage of interest

50.1.5 Bidder shall include a copy of the Joint Venture agreement as an attachment to the bid.

51.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

51.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

52.0 BID ENVELOPE

52.1 Outside of the bid envelope to list the Bidders name, address, license number, bid number, project name, opening date/time and the City’s address.

53.0 RECEIPT OF BIDS

53.1 The City does not receive bids on holidays and weekends.

END OF CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION

CONTRACT

State of Louisiana)

Parish of Caddo)

This Contract Agreement, made and entered into this day of , 20 , by and between the City of Shreveport, Louisiana, through its Mayor there unto duly authorized to do so, Party of the First Part, and , Contractor, Party of the Second Part, WITNESSETH:

1.0 Above contractor has paid all taxes, licenses, fees, and other charges which are outstanding and due the city,

1.1.1 Including any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it and/or,

1.1.2 Does not own more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

1.1.3 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

1.2 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

1.3 That the said Party of the Second Part has agreed, and by these presents does agree with the said Party of the First Part, for the consideration hereinafter mentioned, to furnish at its own proper cost and expense, all necessary material and labor and equipment of every description and to carry out and complete in good form, firm and substantial manner, the improvements on:

IFB 25-057 2025 LPSC PUBLIC ENTITY ENERGY EFFICIENCY PROGRAM

In accordance with plans and specifications and profiles on file in the Office of the City Architect, hereby made part of this Contract by inference, subject to the changes as may be made from time to time by the Finance Department and the City Architect of said City,

2.0 Total cost written in words, for this project is:

3.0 None of the funds provided by the City pursuant to any agreement arising from this solicitation are to be used for any partisan or political activity to further the election or defeat of any candidate for public office or to further the approval or defeat of any referendum.

4.0 It is hereby agreed that everything hereto agreed upon shall be strongly bound with this instrument and form an essential part of this agreement including Appendix A - Equal Employment Opportunity Clause, Appendix B - Affidavit form, Appendix C - Ten Percent Two-Year Maintenance Bond, Appendix D - Fifty Percent Payment Bond, Appendix E

- One Hundred Percent Performance Bond and Appendix F - Resolution Board of Directors, attached hereto and made a part hereof.

5.0 Final acceptance is not made until the entire project is completed to the satisfaction of the City Architect and full and final payment will be made by the City of Shreveport, based upon the completed work as verified by the City Architect.

6.0 The Contractor does hereby convey, sell, assign, and transfer to the City of Shreveport, Louisiana and any and all right, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating or pertaining to the particular goods or services purchased or acquired by the City of Shreveport, Louisiana, pursuant to this contract.

7.0 As additional consideration for this Contract, Contractor hereby agrees to waive the provisions of Act No. 602 of 1975 of the Louisiana Legislature, LA R.S. 9:2773, and the parties hereto agree that none of the provisions of the said Act 602 of 1975 are to have any force and effect whatsoever on the legal relationship between the parties hereto.

8.0 The parties hereto stipulate that the venue of any possible litigation arising under this agreement shall be in the First Judicial District Court, Caddo Parish, Louisiana.

9.0 The City shall not be obligated to pay for unsatisfactory work.

10.0 All work under this agreement shall be completed and submitted for final acceptance within 60 calendar days from the time so fixed for the Contractor to begin.

11.0 This Agreement, including IFB # 25-057, the City’s Standard Solicitation Provisions/Instructions to Bidders (Section 10) and General Contract Clauses (Section 20), THE FAIR SHARE PROGRAM FULL TEXT (Section 40), and all addenda issued by the City, contains all the terms and conditions agreed upon by the parties.