ID40160212_13.5_JA_commercial_Redacted.pdf

FAR subpart 13.5 Justification for Other Than Full and Open Competition

General Services Administration

Federal Acquisition Service Southeast Sunbelt Region

1. Requiring and Contracting Activity

a. Requiring Activity: Department of the Air Force U.S. Air Force Central Command/A6O 846 Dryden Way Shaw AFB, SC 29152

b. Contracting Activity General Services Administration Federal Acquisition Service IT Commodity Division 401 West Peachtree St., NW, Suite 2700 Atlanta, GA 30308

c. Contracting Officer: Joshua D. Adams

d. Task ID: ID40160212

e. Estimated Value:

f. Delivery: 30 Days ARO

2. Nature and/or Description of Action Being Approved

The General Services Administration (GSA), Federal Acquisition Services (FAS), National Information Technology Commodity Program(NITCP) has received a requirement from the Air Force Central Command, Communications & Information Directorate, Operations Division (A6O) at SHAW Air Force Base, South Carolina, for DX-8 destruction devices and corresponding conveyors, in-feed chutes and carts.

This requirement will be procured as a new firm fixed priced, stand-alone contract in accordance with FAR Part 13 procedures. The period of performance will be a 30 days ARO. In accordance with FAR 13.5, only one responsible source and no other supplies or services will satisfy agency requirements. This sole source requirement will be procured from the following company:

Data Security Inc.

300 South 7th Street Lincoln, NE 68508 Phone: 800-225-7554

CAGE: 0B8L1

Small Business

3. Description of the Supplies or Services Required

Background: The DX-8 destruction devices and corresponding conveyors, in-feed chutes and carts are needed to destroy classified/unclassified computer harddrives inaccordance with NSA and Department of Defense compliance guidelines. The DX-8 destruction device when combined with conveyor, in-feed chute, cart and LM-1 degausser create a fully automatic hard disk drive degaussing and destruction system.

The LM-1 degausser and DX-8 destruction device are used throughout the AFCENT area of responsibility (AOR) to safely, securely and efficiently erase/destroy computer hard drives.

The following Bill of Materials (BOM) details the products being procured:

Line Item

Part Number

Item Description MFR Unit Total Qty

1 971-0010 DX-8 Disk Drive Destruction

Device (208V 60 Hz) Data Security ea 5

2 971-0011 DX-8 Disk Drive Destruction Device (230V 50 Hz)

Data Security ea 4

3 971-1100 DX-8 System In-Feed Chute Data Security ea 9

4 963-1120 Dorner 6’ Cleated Conveyor Kit

CONUS

Data Security ea 5

5 963-1121 Dorner 6’ Cleated Conveyor Kit non-CONUS

Data Security ea 4

6 967-2900 LM-1 Degausser Cart Data Security ea 9

4. Authority

Pursuant to FAR 13.5, this contract will be awarded without providing for full and open competition because the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

5. Applicability of Authority

This acquisition is to provide DX-8 destruction devices and corresponding conveyors, in-feed chutes and carts. Data Security Inc. is the manufacturer and sole provider of the DX-8 destruction device and corresponding attachments, Data Security Inc. has no authorized distributors or resellers. The DX-8 destruction device manufactuered by Data Security Inc. is the only product that meets the Governments essential specifications listed below.

-Device capable of being used in conjunction with a conveyor belt degausser -2-4 second cycle time -accept media 1.63 inches high by 4.3 inches wide, without the need for disassembly or special adaptors -NSA approved evaluation for hard disk drive destruction -closed loop system with no access to hard drive until the end of the sanitization process

6. Other Supporting Facts

The DX-8 destruction device combined with the LM-1 degausser meet guidance found in National Security Agency (NSA) policy manual 9-12 for storage device sanitization.

Procedures found under paragraph 3.a(1) ‘Use a NSA/CSS evaluated degausser, it is highly recommended to physically damage the hard drive by deforming the internal platters prior to release by using a hard disk drive crusher.’

7. Efforts to Obtain Competition

In an effort to remove or overcome barriers to competition in the future, AFCENT A6O program managers continuously conduct market surveys to keep current on technology and to identify new, open technologies that can satisfy infrastructure requirements. The team monitors commercial and government markets to survey whether any vendors have develop products that will meet the needs of this requirement. Since there is a continual revisit to the applications currently being used by the agency for the present equipment, if/when alternatives to the requested equipment becomes available, they will be reviewed for approval to use.

8. Determination the Cost will be Fair and Reasonable to the Government

The Contracting Officer will determine that the anticipated cost to the Government for this acquisition will be fair and reasonable. Actions anticipated to ensure the reasonableness of the price will be accomplished with the procedures and criteria contained in FAR Subpart 13.106-3, as appropriate. The Contracting Officer will use various price analysis techniques and procedures to ensure a fair and reasonable price including the use of commercial sales invoices, current price lists and other than certified cost & pricing data.

9. Market Research

Market research revealed that there are no known sources besides Data Security Inc. that can provide the required technology. Market research for this effort consisted of a survey of the commercial marketplace through internet searches. A request for information was posted to GSA eBuy on June 16, 2016 requesting information from vendors that could supply computer hard drive degausser and destruction devices. NETCENTS 2 research showed the NAICS code for the destruction devices would not be within scope of the NetCentric products contracts. The market research tool on NASA SEWP was used to determine the availability of products, and zero of the items requested in this procurement are currently items offered by NASA SEWP contract holders.

10. Listing of Sources

Data Security Inc.

300 South 7th Street

Lincoln, NE 68508

11. Statement of Actions to Overcome Barriers to Competition

The PMO will continue to conduct market research to identify other potential commercial sources for MAAS like applications. As the commercial market matures and more viable competitive options become available The PMO will explore all of these options prior the expiration of the resultant contract under this effort.

12. Requiring Activity Certification

I certify that the supporting data under my cognizance which form the basis for this justification are accurate and complete to the best of my knowledge and belief.

SSgt. Justin A. Sorce, NOSC IT Procurement Date

13. Contracting Officer Certification

The undersigned has determined that the anticipated cost to the Government for this acquisition will be fair and reasonable. Further, I certify that this justification is accurate and complete to the best of my knowledge and belief.

Joshua D. Adams Contracting Officer Date

Based on the above facts, it is the approving official’s determination that the above referenced exception to fair opportunity is required and in the Government’s best interest to fulfilled the required acquisition.