ID08180009_RFQ_Multi_Equipment.pdf

Request for Quote (RFQ)#:ID08180009

Combined Synopsis/Solicitation Notice

For Purchase Order

GSA Project Number ID08180009

Multi Equipment Items include

Metabolic Rate Measuring Devices, Stretchers, Hospital Beds and Clinical Chairs

Quotations Requested by:

U.S. General Services Administration Federal Acquisition Service, Office of Assisted Acquisitions

Rocky Mountain Region 8

In Support of:

Department of Veterans Affairs

RFQ Issue Date: December 19, 2017

Submit Question By Date: December 21, 2017 RFQ Close Date: December 22, 2017, 1500 MT

Set-Aside for Service Disabled Veteran Owned Small Businesses

1.0 ORDER TYPE 3

2.0 DESCRIPTION OF REQUIREMENT 4

2.1 DELIVERABLES: 10

2.2 DELIVERY/INSTALL: 10

2.3 DELIVERY 10

3.0 ITSS REGISTRATION: 10

4.0 INVOICE SUBMISSION: 10

5.0 CLAUSES: 11

6.0 RESPONSE REQUEST 21

6.1 QUESTIONS CUTOFF DATE AND TIME 21

6.2 QUOTATION PREPARATION INSTRUCTIONS 21

6.3 SMALL BUSINESS PARTICIPATION 21

6.4 EVALUATION CRITERIA 22

7.0 PROVISIONS: 22

1.0 ORDER TYPE

The General Services Administration (GSA), Federal Acquisition Services (FAS), Rocky Mountain Region 8, is issuing this synopsis/solicitation to provide Multiple Equipment Items to include Metabolic Rate Measuring Devices, Stretchers, Hospital Beds and Clinical Chairs for the Veteran Affairs VISN 19 Rocky Mountain Network.

This synopsis/solicitation is set-aside for competition restricted to Service Disabled Veteran Owned Small Businesses (SDVOSB). SDVOSB’s Offerors will be verified on the vetbizops website.

The NAICS code is 339113 Surgical Appliance and Supplies Manufacturing, with a business size standard of 750 employees. The product/service code is 6515 Medical and Surgical Instruments, Equipment and Supplies. GSA anticipates negotiating and awarding a firm-fixed-price (FFP) commercial item Purchase Order (PO).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ) utilizing simplified acquisition procedures authorized by Federal Acquisition Regulation (FAR) Subpart 13.5. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

All quotes are due by December 22, 2017, 1500 MT. If there are questions please submit by December 21, 2017 and direct to contract specialist jessicas.miller@gsa.gov and Contracting Officer Tracie Gutierrez at tracie.gutierrez@gsa.gov.

Please provide a quotation for the items identified herein:

mailto:jessicas.miller@gsa.gov

2.0 DESCRIPTION OF REQUIREMENT

This requirement is for Multiple Equipment Items to include Metabolic Rate Measuring Devices, Stretchers, Hospital Beds and Clinical Chairs that include the following brand name or equal to items. All items must be new and from authorized reseller, no used and or refurbished items. Submit a quotation for the following brand name or equal to materials identified in the following Price Tables:

CLIN Part Number Supply Description Unit Qty Unit Price Total

Price

Metabolic Rate Test Equipment 150-0001-22-KIT WatchWT MedGem

System Kit

EA 2

100-0062-04 Mouthpiece/Noseclip – 21 pack

EA 24

150-0012-02 MedGem 1 Year Extended Warranty

EA 2

Delivery FBO: DESTINATION: Grand Junction VAHS 2121 North Ave, Warehouse Bldg 7 Grand Junction, CO 81509

Metabolic Rate Test Equipment Specifications:

Grand Junction VA Health Care System is requesting procurement of brand name or equal with the following salient characteristics:

• Metabolic Rate Test Equipment device shall be a clinically-validated and FDA 510K-cleared, class II, medical device for measurement of patient resting metabolic rate

(RMR).

• The device shall be handheld that accurately measures oxygen consumption (VO2) to determine resting metabolic rate (RMR).

• Measurements shall be easy to administer and provide accurate results in only a few minutes.

• Metabolic Rate Test Equipment shall include Software that allows physicians, nutritionists, and other healthcare professionals to provide patients with a more accurate nutritional assessment and individualized weight management program.

• Software must store individual measurements must be able to be stored and utilized to develop personalized nutrition & activity plans designed to improve energy balance literacy and patient self-management of daily nutrition, exercise, and other health goals.

• The Software shall provide individualized nutrition and activity plans based from the MedGem RMR measurement, occupational level, sleep schedule, and patient weight goals. As well as Patient Questionnaire and ability to compare between patient’s RMR values and normative metabolic ranges.

• Age-specific nutrition programs for adolescents as young as 7 years of age.

• Detailed patient education report to improve energy-balance literacy and promote patient self-management.

• Clinician’s report (1-page) providing a detailed summary of the V02, RMR, BMI, Body Fat, measurement and patient treatment plan.

• Warranty.

• Carrying Case.

• Metabolic rate and weight management program Implementation Guide.

CLIN Part Number Supply Description Unit Qty Unit Price Total Price

Stretchers

1115000000E PRIMEBIG WHEEL

ELECT STRETCHER 14

6,752.29

EA 14

1115016000 COMMON COMP, BIG

WHEEL ELECT

EA 14

1008001110 ECL, COM LIFT BASE

COMP 120V

EA 14

1105003555 ASSY, BASE

BUMPERS, NAVY

EA 14

1115003004 SIDE CONTROL

BRAKES

EA 14

1018025305 SIDE CONTROL

BRAKES, POWER HYD

EA 14

1018026300 ASSY, BW 3S-HYD

HOOD / BELLOW

EA 14

1115005610 ASSY, 3 SIDED

HYDRAULICS BLACK

EA 14

1105023006 SURGERY, LABEL SET EA 14

1115101003 LABEL,

SPECIFICATION

EA 14

1008146050 ASSEMBLY, CORD

REEL

EA 14

1070010200 ASSEMBLY,

CHAPERONE LITTER

EA 14

1008010010 ECL, COMMON

LITTER COMP 120V

EA 14

1008015020 STAFF CONTROL EA 14

NO PLUG NO PLUG EA 14

1105011160 DUAL LATCH ASSY,

WHITE

EA 14

1105045310 30IN SLIDER BOARD

ASSEMBLYWHIT

EA 14

1105048030 PUSH HANDLE

ASSEMBLY 30IN

EA 14

1105045035 30IN PUMP BAR

OPTION

EA 14

1105035250 NO PERM. IV POLES

FOOT END

EA 14

1105035341 30IN IV POLE 2 STAGE

HE PR

EA 14

1105210365 COVER 30IN TOP FE EA 14

LABELS

1105210063 ASSEMBLY HE

COVERS, IV, PUPH

EA 14

1806034300 ISOFLEX SE FIRE

BARRIER, 30IN

EA 14

1008010401 LABELS, ENGLISH EA 14

9000900910 UNBOXED EA 14

7777770201 2 YR / P-L-T EA 14

1070017500 ASSEMBLY, SCALES

SPACER

EA 14

1115600000 DOMESTIC MANUAL

OPTION 1115

EA 14

1115001903 1115-E, DPM LABEL EA 14

771115PT Prevent - Time of Sale EA 14 Delivery FBO: DESTINATION: Grand Junction VAHS 2121 North Ave, Warehouse Bldg 7 Grand Junction, CO 81509

Stretcher Specifications:

Grand Junction VA Health Care System is requesting procurement of brand name or equal with the following salient characteristics:

• Electronic functionality that gives patients control of their own comfort. They no longer have to ask the nurse to raise or lower their head or legs.

• Lift assist backrest uses drop-seat design to keep patient from sliding down on the stretcher. This will reduce the constant “boosting” the nurses have to do to reposition patient, thus, reducing risk for staff injury.

• Integrated scale system shall be included

• Electric lift that allows the nurses to raise the patient with one step on the pedal rather than having to “pump” the stretcher multiple times

• Equipped with “Recovery Chair Position.” Helps eliminate the need for unnecessary transfers from gurney to chair.

CLIN Part Number Supply Description Unit Qty Unit Price Total Price

Hospital Beds

3005S3EX S3 EX - 3005 EA 23

3005999143 STANDARD BED EA 23

3006320050 110V OUTLET EA 23

3005999103 SCALE/BED EXIT, ZONE CTL,

IBED

EA 23

3005999201 OPTION,IBED AWARE,SCL, BE, ZC EA 23

3006303052 HWI, W/ NURSE CALL EA 23

3002999046 CHAPERONE BED EXIT HIGH

SIREN

EA 23

3002999066 NO PORT EA 23

3006999016 S/R W/NC,GF,CC EA 23

CONF O CONF O EA 23

3005999451 NEUTRAL - SAND WHITE EA 23

2035112000 IV POLE - 2 STAGE H/E EA 23

3005999500 SOS-MATTRESS ON SEPARATE

LINE

EA 23

7777772100 STD: 1 YR PARTS/LABOR/TRAVEL EA 23

3002999170 PACKAGING - UNBOXED EA 23

3002999171 PCKG-UNBOXED-W/MATTRESS EA 23

3001999086 NO DOCKER CABLE EA 23

3005109001 3005 S3 OPERATIONS MANUAL

DOM

EA 23

3005S3EX S3 EX - 3005 EA 23

3005999143 STANDARD BED EA 23

3006320050 110V OUTLET EA 23

3005999103 SCALE/BED EXIT, ZONE CTL,

IBED

EA 23

3005999201 OPTION,IBED AWARE,SCL, BE, ZC EA 23

3006303052 HWI, W/ NURSE CALL EA 23

3002999046 CHAPERONE BED EXIT HIGH

SIREN

EA 23

3002999066 NO PORT EA 23

3006999016 S/R W/NC,GF,CC EA 23

CONF O CONF O EA 23

3005999451 NEUTRAL - SAND WHITE EA 23

3005999500 SOS-MATTRESS ON SEPARATE

LINE

EA 23

7777772100 STD: 1 YR PARTS/LABOR/TRAVEL EA 23

3002999170 PACKAGING - UNBOXED EA 23

3002999171 PCKG-UNBOXED-W/MATTRESS EA 23

3001999086 NO DOCKER CABLE EA 23

3005109001 3005 S3 OPERATIONS MANUAL

DOM

EA 23

2860000000 ISOFLEX LAL 2860 EA 46

2860000019 ISOFLEX LAL 84IN W OPTION

CVR

EA 46

2861000025 SYK AIR PMP,W/SRFC,115V,CORD

B

EA 46

Delivery FBO: DESTINATION: Sheridan VAHS 1898 Fort Rd, Bldg 7 Sheridan, WY 82801

Hospital Beds Specifications:

Sheridan VA Health Care System is requesting 46 hospital beds and mattresses that brand name or equal to (Beds) Styker S3 EX model 3005S3EX (mattress) (23 beds have IV Poles and 23 will not have IV poles) Isogel Air w/ Medsurg frame (model 2860000997) or equivalent with the following Salient features:

• The ability to connect wirelessly to an asset management system

• The ability to connect to Responder 5 brand nurse call system

• Integrated bed exit system with zone control and alarm.

• Ability to establish customized patient operation configurations unique to each bed/patient.

• Single hand side rail operation

• Bed controls integrated both at side rail and foot of the bed. Foot controls allow for lockout.

• Central brake

• Integrated scale

• Integrated pump holder with 110V outlet

• Weight capacity exceeding 475 pounds

• IV pole (for 23 of the beds)

CLIN Part Number Supply Description Unit Qty Unit Price Total Price

Clinical Chairs

3333000000 TRURIZE EA 2

3333000001 CHAIR ASSY,

COMMON

COMPONENTS

EA 2

3333000100 OPTION, DOMESTIC EA 2

3333046005 OPTION, NO 1/4 IN

NC COM CABLE

EA 2

3333046002 OPTION, BATTERY

BACKUP

EA 2

3333146030 OPTION, CORD

REEL

EA 2

3333046000 OPTION, TRAY EA 2

3333046351 FABRIC, BLUE EA 2

7777770100 1 YEAR PARTS,

LABOR & TRAVEL

EA 2

Delivery FBO: DESTINATION: Sheridan VAHS 1898 Fort Rd, Bldg 7 Sheridan, WY 82801

Clinical Chair Functional/Performance/Specification Sheridan VA Health Care System is requesting procurement of brand name or equal Stryker TruRize Powered Clinical Chairs.

Stryker TruRize Powered Clinical Chairs, Part Number 33330000 or equivalent must have the following salient features:

• Stand Assist function to support a patient into a standing position.

• Ability to fully recline.

• Six or more set positions, to include to include stand assist, recline, upright 1, upright 2, transfer, and trend.

• Ability to ensure the chair only moves into caregiver or occupant desired position.

• Separate staff and occupant control panels.

• Control panel allowing for staff programing and operation.

• Integrated chair exit alarm with optional ability to integrate into a Responder 5 nurse call system

• Pivoting armrests to aid in patient transfers

• One-touch brakes located on both sides of the chair that will lock all wheels/casters.

• Must include hospital grade electrical plug.

• Integrated Foley bag hook on both sides of the recliner

• Overall Width: 34” (86 cm)

• Overall Height: 53” to 61” (135 to 155 cm)

• Overall Length (Full-Flat): 73” (185cm)

• Seat : Width 26”, Depth 20.5”, Height from floor 19” to 26”

• Arm Height from Floor 28” to 35”

• Minimum weight capacity of 350 pounds.

• Fabric meeting CAL 117 flammability standards.

2.1 Deliverables:

All Warranty and Service Manual information shall be provide upon request and provided in paper format at time of delivery. Any warranty information that an offeror would like the Government to consider shall be provided in submission of quote.

2.2 Delivery/Install:

Delivery/Installation Schedule: As soon as practicable, but no later than 120 days from Award.

Any delivery information that an offeror would like the Government to consider shall be provided in submission of quote.

2.3 Delivery

Destination Information for the Metabolic Rate Test Equipment and Stretchers Grand Junction VA Healthcare System 2121 North Ave, Warehouse Bldg 7 Grand Junction, CO 81509

Destination Information for the Hospital Beds and Clinical Chairs Sheridan VA Healthcare System 1898 Fort Rd, Bldg 7 Sheridan, WY 82801

3.0 ITSS REGISTRATION:

The successful offeror will be contacted by GSA Federal Acquisition Services (FAS) and instructed to register on the IT Solutions Shop (ITSS) website. When registering on ITSS, the Contractor’s address to be entered is the address associated with the Dunn’s Number the contractor used when registering on www.sam.gov. Award will not be made until the contractor is successfully registered on ITSS.

4.0 INVOICE SUBMISSION:

The Contractor is required to submit invoices electronically via the detailed instructions provided at: https://web.itss.gsa.gov/itss/v41_helpdocs.nsf/LUIndex/Elimination_of_Paper_Invoicing

The Contractor is required to upload a copy of its invoice, including all backup documentation into ITSS to facilitate prompt payment. ITSS is GSA FAS’s business systems portal. The invoice and ITSS process/registration can be discussed in more detail at post-award meeting if requested.

https://web.itss.gsa.gov/itss/v41_helpdocs.nsf/LUIndex/Elimination_of_Paper_Invoicing

4.1 Invoice Requirements:

All invoices shall be submitted in accordance with the pricing schedule. All invoices shall identify the specific contract line item number (CLIN), description of related task as stated in the specifications, the unit rate and any applicable units executed. Invoices shall be submitted in a timely manner and MUST INCLUDE CONFIRMATION OF DELIVERY to include name, date, and time of person accepting receipt of items. Invoices that do not meet the minimum requirements shall be rejected.

Invoices shall be submitted electronically only, unless otherwise specified, to the designated billing office specified in this order.

In addition to the requirements for a proper invoice specified in the payment clause 52.212-4 of this order, the following information or documentation must be submitted with each invoice:

Contract Number: To be provided at award Order Number: To be provided at award ACT Number: To be provided at award ITSS Project Number: ID08180009 Project Title: Multi Equipment

5.0 CLAUSES:

Can be found at: http://www.va.gov/oal/library/vaar/vaarpdf.asp and or at http://farsite.hill.af.mil/vmfara.htm

VAAR 852.203-70, COMMERCIAL ADVERTISING (JAN 2008)

VAAR 852.246-70, GUARANTEE (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of 3 years, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period.

Replacement of material and parts will be furnished to the Government. Cost of installation of replacement material and parts shall be borne by the contractor.

VAAR 852.246-71, INSPECTION (JAN 2008)

VAAR 852.252-70, SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY

REFERENCE (JAN 2008)

VAAR 852.211-70, SERVICE DATA MANUALS (NOV 1984)

Incorporated by reference:

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017) http://www.va.gov/oal/library/vaar/vaarpdf.asp

Incorporated In Full:

FAR 52.212-5 –CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (NOV 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

X___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

X___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C.

637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Nov 2016) of 52.219-9.

X___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

X___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.

637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

X___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657f).

X___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C.

637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X___ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X___ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

X___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X___ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

X___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X___ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

X___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X___ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

X___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

X___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

X___ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

___ (ii) Alternate I (Jan 2017) of 52.224-3.

X___ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

___ (49) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

X___ (55) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(12)).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

___ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O.

13658).

___ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706).

___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vi) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O.

13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

6.0 RESPONSE REQUEST

Interested parties that believe they could satisfy the requirements listed in Description of Requirement may clearly and unambiguously submit a quote in accordance with the instructions that follow.

6.1 Questions Cutoff Date and Time

Any questions regarding this request should be submitted in writing via email to Contract Specialist Jessica Miller at jessicas.miller@gsa.gov and Contracting Officer Tracie Gutierrez at tracie.gutierrez@gsa.gov prior to date December 21, 2017.

6.2 Quotation Preparation Instructions

Offerors are requested to submit a firm fixed price quote to provide the Requirement identified in Description of Requirement section to Contract Specialist Jessica Miller at jessicas.miller@gsa.gov and Contracting Officer Tracie Gutierrez at tracie.gutierrez@gsa.gov no later than December 22, 2017 at 1500MT.

Quotes shall be submitted electronically in a format compatible with MS Office and or Adobe Acrobat. Quotes shall contain the following information:

1. GSA Project Number

2. GSA Project Name

3. Company name, address, DUNS number and point of contact telephone and email

4. A technical description of the products and services being quoted in sufficient detail to evaluate compliance with the requirements in this RFQ. This may include product literature, brochures, warranty, delivery and or other documents, deemed necessary.

5. Quote shall include all information identified in Price Tables identified in the Description of Requirement

6.3 Small Business Participation

This procurement is conducted under of Department of Veterans Affairs Acquisition Regulations (VAAR) 819.7004 Contracting Order of Priority. This synopsis/solicitation is set-aside for competition restricted to Service Disabled Veteran Owned Small Businesses (SDVOSB), verified on the vetbizops website.

mailto:%20jessicas.miller@gsa.gov mailto:tracie.gutierrez@gsa.gov mailto:%20jessicas.miller@gsa.gov mailto:%20jessicas.miller@gsa.gov mailto:tracie.gutierrez@gsa.gov

The Order will be awarded to the SDVOSB that provides the greatest overall benefit to the Government.

6.4 Evaluation Criteria

The Government intends to award a firm fixed price Purchase Order (PO) on the basis of the best value to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. A comparative evaluation of offers will be used; after preliminary consideration of all offers that meet the Requirement, to include but not limited to the salient characteristics and product origin, the offers will be screened for lower price then evaluated for user suitability based on readily discernible value indicators that the contractor has provided in the quote for Government consideration. This could include past performance, warranty conditions, delivery schedule, maintenance availability, small business socioeconomic status, etc. Offeror may include Past Performance, as well as any other discernible information the offeror would like considered as a best value, when compared and evaluated to other offerors.

The Government will review Past Performance submitted as well as Past Performance verifiable in the Past Performance Information Retrieval System (PPIRS).

A price evaluation will be performed to determine the reasonableness. Reasonableness will be determined considering other competitive prices received, comparisons to the Government Estimate and or any other information the Contracting Officer deems useful.

7.0 Provisions:

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear herein of the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and— https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents are in the solicitation.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision) https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov https://www.acquisition.gov/