ICU Separation Specifications SOW-SC 10-18-2021.docx

Department of Health and Human Services Indian Health Service Claremore Indian Hospital

Specifications ICU Separation Hard Barrier Kit

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has an emergent need for a ICU Separation Infection Control (IC) Hard Barrier Kit. This kit shall allow for a ICRA Class IV compliant, reusable, fast deployable, warrantied, and clear hard barrier to be used in ICU. This IC hard barrier with doors and positive pressure system will allow for a clean side and a dirty side of the ICU. Patients will be clearly visible from the nurse’s station.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide a complete system for the separation of the CIH ICU into a clean and dirty side. Please see the attached layout and image for specifications, pieces, and locations.

The estimated pieces needed (adjustable to the contractors products) are as follows:

· Clear hard barrier panels in approximately the following increments

· 2 ft 6 in width Section

· 20 Ft 9 in width Section

· 8 Ft 4 ½ in width Section

· Two (2) 4 ft x 4 ft 8 in Clear Anterooms that swing out from the anterooms.

· Anterooms must have a section that has an opening for air scrubber/negative air units with 10” round ports to match units.

· All panels shall be adjustable between 8’ – 10’ in height. ICU ceiling height is approximately 9’ +/- 1 inch.

· All panel sections shall be capable of being sealed to maintain Infection Control requirements.

· Four 3’ – 4’ wide Doors for Anterooms

· Ceiling Grid Clips

· Tool Bag

· Carts to store and move pieces

· Corner Pieces

· One (1) Differential Pressure Monitor like or similar to Abatement Technologies Dual Room RPM-RT2K kit (or two single room Differential Pressure Monitors).

· Measure temperature and relative humidity

· Logs data for differential pressure, relative humidity, and temperature per the selected interval setting and at out-of-tolerance occurrences.

· Password protection

· Should include monitor, 2 pieces of 25 ft of clear tubing, 2 temperature/relative humidity sensors, and 2 pieces of 25 ft of Ethernet cable.

· LCD screen with easy to use touch interface

· Will be used to monitor large open area and ICU isolation room

Claremore Indian Hospital also requests 1 additional piece for each category of wall, corner, bracket, or otherwise suggested piece to ensure there is extra in case of damage.

The system should feature the following characteristics:

1. ICRA Class IV certified

2. Chemically resistant for cleaning purposes

3. Sound attenuation

4. Easy deployment

5. Reusable

The clear surface should be cleanable with Virex 256 and bleach solution. If the surface is degraded by the chemicals or the microfiber cleaning cloths used by CIH, the warranty should include a replacement within the 3 year time frame.

3. PERIOD OF PERFORMANCE

45 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Plates

4.1.1.2. Screws

4.1.1.3. Grid Clips

4.1.1.4. Intersection Modules

4.1.1.5. Tool Bag

4.1.1.6. Mobility Carts

4.1.1.7. Freight Charge

4.1.1.8. Wall Modules

4.1.1.9. Doors

4.1.1.10. Handle sets

4.2. The contractor shall delivery to Claremore Indian Hospital at 101 S Moore, Claremore, OK 74017 with all installation instructions, warranty documents, and specifications.

4.2.1. The warranty will be for a minimum of three (3) years.

4.3. Training: Contractor shall provide an online resource for training and initial use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

9.1. Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. ATTACHMENTS

10.1. ICU Layout.png

10.2. ICU Interior.png

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