IA02 SSN - PWS El Paso ISD Laundry DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

Laundry, Dry Cleaning and Alteration/Repair Services

United States Army Cadet Command El Paso ISD Army JROTC Department

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personel services contract to provide for laundry, dry cleaning, and alteration/repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, labor and other items and non-personal services necessary to perform Laundy and Dry Cleaning (L&DC) and Alteration/Repair services for the Army Operational Camouflage Pattern Uniforms (OCP) and Army Service/Dress Uniform (ASU) for seven Army JROTC units assigned to El Paso School District.

1.2. Background: The El Paso ISD Army JROTC is in need of an alteration, dry cleaning and laundry service contract to properly care for and provide our cadets a clean and properly fitting uniform.

1.3. Objectives:

1.3.1. Launder Army Operational Camouflage Pattern Uniforms (OCP) and Army Gray Shirt (AGS) per label instructions.

1.3.2. Dry clean Army Service/Dress Uniforms (ASU) per label instructions.

1.3.3. Alterations and repair of service clothing per DA PAM 670-1.

1.3.4. Maintain accountability and tracking of all laundry, dry cleaning, and alteration/repair items.

1.3.5. Pick-up and delivery of L&DC and alteration/repair.

1.4. Scope: Services shall include but not limited to laundry, dry cleaning, alteration/repair, pick up and delivery of uniforms. Alterations/repair shall henceforth be known as alteration(s).

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1.4.1. Period of Performance: The period of performance shall be one Base Year of 12 months and four option years. Period of performance:

Base Year: 1 June 2024 – 31 May 2025 Option Year 1: 1 June 2025 – 31 May 2026 Option Year 2: 1 June 2026 – 31 May 2027 Option Year 3: 1 June 2027 – 31 May 2028 Option Year 4: 1 June 2028 – 31 May 2029

1.5. General Information

1.5.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Insert when and how the QCP is to be delivered, i.e., within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.5.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 a.m. and 5:00 p.m. Monday thru Friday except Federal holidays or when the school facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at the Contractors facility.

1.5.6. Type of Contract: This will be awarded as a Firm-Fixed Price / Level of Effort contract. The prices in the Quantities Table are the Firm-Fixed Price and the quantities performed are the Level of Effort.

The Contract Line Items (CLINS) listed in the contract are used for funding purposes only. The CLINS themselves are NOT the Firm Fixed price. The Quantity of one (1) Job and total dollar amount per CLIN is established to enable the contractor to invoice for actual work provided, as described above.

1.6. Security Requirements: There is no security clearance requirement with this contract.

1.6.1. Physical Security: The contractor shall store, secure, and protect all articles of clothing while in the possession of the contractor.

1.6.2. Special Qualifications: The contractor is responsible for ensuring all employees are qualified to perform laundry and alterations properly so as to not damage the uniforms.

1.6.3. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.4. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.9. Organizational Conflict of Interest: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13. ALTERATION. Modification and REPAIR of uniforms. Shall also mean

TAILOR.

2.1.14. CLEAN. Free from dirt, soil, marks, lint, foul odors, alteration in color, or stains.

2.1.15. Army Operational Camouflage Pattern Uniforms (OCP). Current U.S. Army combat uniform. IAW AR 670-1

2.1.16. DRY. Free from water or moisture.

2.1.17. DRY CLEAN. Cleansing of fabrics with substantially nonaqueous organic solvents

2.1.18. LABEL INSTRUCTIONS. Attached garmet label or manufacturer’s instructions.

2.1.19. PHYSICAL FITNESS UNIFORM. Current U.S. Army physical fitness uniform.

IAW AR 670-1

2.1.20. REPAIR. Restore uniform items to serviceable condition.

2.1.21. SERVICE UNIFORM. Current U.S. Army dress uniform (male/female). IAW

AR 670-1

2.1.22. TAILOR. Adjusting fit of outer garments to fit a particular person.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative ACU Army Combat Uniform AFARS Army Federal Acquisition Regulation Supplement APFU Army Physical Fitness Uniform AR Army Regulation CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCP Operational Camouflage Pattern OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit Draf

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Repair items: Government will provide uniform buttons to contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Security. The contractor shall store, secure, and protect all articles of clothing while in the possession of the contractor.

4.3. Materials: The Contractor shall supply all materials, supplies and equipment needed to meet the requirements of this contract.

4.3.1. U.S. Environmental Protection Agency’s (EPA’s) Comprehensive Procurement Guideline (CPG) list of designated products that must contain recovered/recycled material. https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

4.3.2. U.S. Department of Agriculture’s (USDA’s) BioPreferred Program list of product categories that must have biobased content.

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

4.4. Equipment. The Contractor shall supply all equipment needed to meet the requirements of this contract.

4.5. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. JROTC laundy and dry cleaning (L&DC) and alteration services.

5.1.1. The contractor shall conduct a joint inventory of uniforms with the JROTC program representative before acceptance of uniforms.

5.1.1.1. Contractor shall provide documentation to the JROTC program representative that details the date, time, item descriptions, and item count of the joint inventory before accepting possession of uniforms.

5.1.1.2. The JROTC program representative will conduct a joint inventory with the contractor upon delivery before acceptance of completed uniforms.

5.1.2. The contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

5.2. LAUNDRY AND DRY CLEANING SERVICE (L&DC). The contractor shall:

5.2.1. Be responsible for pick-up and delivery of laundry and dry cleaning from/to the location listed in PWS Attachment 1.

5.2.2. Maintain accountability and tracking of all L&DC uniforms.

5.2.3. Launder uniforms clean per PWS 2.1.14. and dry per PWS 2.1.16. or dry clean per PWS 2.1.17. consistant with label instructions and DA PAM 670-1.

5.2.4. Press, iron, or de-wrinkle uniforms consistent with label instructions and DA PAM 670-1.

5.2.5. Box or bundle bulk uniforms in quantities of 25.

5.2.6. Place non-bulk uniforms on individual hangers.

5.2.7. Complete L&DC within a maximum of seven (7) days.

5.3. ALTERATIONS SERVICE. The contractor shall:

5.3.1. Be responsible for pick-up and delivery of uniform alterations from/to the location listed in PWS Attachment 1.

5.3.2. Maintain accountability and tracking of all uniforms requiring alterations.

5.3.3. Tailor uniforms to the individual wearer.

5.3.4. Repair uniforms to serviceable condition. If uniform is not able to be repaired, contractor shall notify the JROTC program representative no later than one (1) business day after discovery of non-repairable condition.

5.3.5. Complete alterations within a maximum of seven (7) days.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. AR 670-1

6.1.2. DA PAM 670-1

6.1.3. AR 210-130

6.1.4. AR 700-84

6.1.5. TM 10-227

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Technical Exhibit C – Estimated Workload Data

7.4. Attachment 1 – Delivery/Pickup Locations

TECHNICAL EXHIBIT APerformance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2.

L&DC uniforms and equipment

Meet or exceed standards in PWS 5.2. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed cleaning.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

PWS 5.3.

Alterations

Meet or exceed standards in PWS 5.3. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed alterations.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Itemized invoice for service rendered

Monthly

One

WAWF

https://piee.army.

mil

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

Base Year: 23 June 2024-22 June 2025

VELVET CLEANERS-ALTERATIONS ESTIMATED

QTY

Coat, Man’s ASU: Adjust Sleeve Length 450

Coat, Woman’s ASU: Adjust sleeve Length 350

Trousers, ASU: Adjust Length 600

Slacks, ASU: Adjust Length 500

Replace Zipper 25

Sew on Button 45

VELVET CLEANERS-Dry Cleaning ESTIMATED

QTY

Beret, Gray W/ Flash 700

Coat, Man’s ASU 650

Coat, Woman’s ASU 550

Trousers, Man’s ASU 675

Slacks, Woman’s ASU 575

Necktie 450

Neck Tab 350

Jacket, Utility W/ Liner 400

VELVET CLEANERS-Laundry ESTIMATED

Cap, Patrol ACU/OCP 160

Coat, ACU/OCP 450

Trousers, ACU/OCP 450

Shirt, Man’s Gray 650

Shirt, Woman’s Gray 550

Option Year 1: 23 June 2025-22 June 2026

QTY

Coat, Man’s ASU: Adjust Sleeve Length 450

Coat, Woman’s ASU: Adjust sleeve Length 350

Trousers, ASU: Adjust Length 600

Slacks, ASU: Adjust Length 500

Beret, Gray W/ Flash 700

Coat, Man’s ASU 650

Coat, Woman’s ASU 550

Trousers, Man’s ASU 675

Slacks, Woman’s ASU 575

Necktie 450

Cap, Patrol ACU/OCP 160

Coat, ACU/OCP 450

Trousers, ACU/OCP 450

Option Year 2: 23 June 2026-22 June 2027

QTY

Coat, Man’s ASU: Adjust Sleeve Length 450

Coat, Woman’s ASU: Adjust sleeve Length 350

Trousers, ASU: Adjust Length 600

Slacks, ASU: Adjust Length 500

Beret, Gray W/ Flash 700

Coat, Man’s ASU 650

Coat, Woman’s ASU 550

Trousers, Man’s ASU 675

Slacks, Woman’s ASU 575

Necktie 450

Cap, Patrol ACU/OCP 160

Coat, ACU/OCP 450

Trousers, ACU/OCP 450

Option Year 3: 23 June 2027-22 June 2028

QTY

Coat, Man’s ASU: Adjust Sleeve Length 450

Coat, Woman’s ASU: Adjust sleeve Length 350

Trousers, ASU: Adjust Length 600

Slacks, ASU: Adjust Length 500

Beret, Gray W/ Flash 700

Coat, Man’s ASU 650

Coat, Woman’s ASU 550

Trousers, Man’s ASU 675

Slacks, Woman’s ASU 575

Necktie 450

Cap, Patrol ACU/OCP 160

Coat, ACU/OCP 450

Trousers, ACU/OCP 450

Option Year 4: 23 June 2028-22 June 2029

QTY

Coat, Man’s ASU: Adjust Sleeve Length 450

Coat, Woman’s ASU: Adjust sleeve Length 350

Trousers, ASU: Adjust Length 600

Slacks, ASU: Adjust Length 500

Beret, Gray W/ Flash 700

Coat, Man’s ASU 650

Coat, Woman’s ASU 550

Trousers, Man’s ASU 675

Slacks, Woman’s ASU 575

Necktie 450

Cap, Patrol ACU/OCP 160

Coat, ACU/OCP 450

Trousers, ACU/OCP 450

ATTACHMENT 1

PICKUP/DELIVERY LOCATIONS

Location Contact Information Time Day

OFFICE OF THE DAI

7000 DYER ST

EL PASO, TX 79904

Provided at time of award.

TBD TBD

ANDRESS HIGH SCHOOL

5400 SUN VALLEY DR.

EL PASO, TX 79924

AUSTIN HIGH SCHOOL

3500 MEMPHIS AVE

EL PASO, TX 79930

BOWIE HIGH SCHOOL

801 S. MARCIAL ST

EL PASO, TX 79905

BURGES HIGH SCHOOL

7800 EDGEMERE BLVD

EL PASO, TX 79925

CHAPIN HIGH SCHOOL

7000 DYER ST

EL PASO, TX 79904

EL PASO HIGH SCHOOL

800 E. SCHUSTER AVE

EL PASO, TX 79902

IRVIN HIGH SCHOOL

5400 SANDERS AVE

EL PASO, TX 79924

JEFFERSON HIGH SCHOOL

4700 ALAMEDA AVE

EL PASO, TX 79905