IA02 PWS (Draft) - Elevator Maintenance Contract.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

MAINTENANCE, REPAIR, AND INSPECTION OF

ELEVATORS AT FORT KNOX, KENTUCKY

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide maintenance, repair and inspection for elevators at Fort Knox. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair and inspection for elevators at Fort Knox as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Fort Knox has 68 elevators in 39 government facilities that require maintenance and repair.

1.3. Objectives:

To maintain elevators on the Fort Knox Installation.

To repair elevators, when needed, on the Fort Knox Installation.

1.4. Scope: The contractor shall provide personnel, transportation, equipment, supplies and tools, except items identified in Part 3 as Government furnished, to maintain, repair and inspect elevators at Fort Knox, Kentucky as shown in Technical Exhibit (TE) E.

1.5. Reserved

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered within 30 days after contract award to the KO for approval. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system, if applicable. When changes are made to the approved QCP, three hard copies shall be submitted to the KO and COR for review and approval within five days of the changes.

1.6.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Federal Holidays: The following are overserved holidays. Contractor may have limited access to facilities on these days.

New Year's Day 1 January Martin Luther King, Jr,'s Birthday 3d Monday in January President's Day 3d Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September

Columbus Day 2d Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

--Holidays falling on Saturday will be observed on the preceding Friday and holidays falling on Sunday will be observed the following Monday.

1.6.3.1 The Department of Labor (DoL) Service Contract Act (SCA) wage determinations applicable to this procurement may require other holidays in addition to the above stated observances. It is the contractor’s responsibility to comply with all wage determination requirements and other appropriate/applicable DoL laws and regulations for its selected wage determinations.

1.6.4. Hours of Operation: The contractor shall conduct business between the hours of 0800 to 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at 39 government facilities on the Fort Knox installation.

1.6.6. Type of Contract: Firm Fixed Contract set aside for small business.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have a NACI at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the DD254.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Lock Combinations: Reserved

1.6.7.4. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.6.7.5. AT Awareness Training for Contractor Personnel Traveling Overseas: US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.7.6. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.7 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. The iWatch training video is available at https://www.youtube.com/watch?v=eNdfdH8ZXoU

1.6.7.8. Contractor Employees Who Require Access to Government Information Systems: Government Computer Access Card (CAC) - Contractor employees who are required to access government computers with machine readable cards within the performance of their duties will be issued the government CAC. The contractor employee shall complete DD Form 1172-2, Application for Department of Defense Common Access Card DEERS Enrollment. The contractor’s Facility Security Officer shall certify on the individual’s application for a CAC that the CAC is required in performance of the employee’s duties. .

1.6.7.9. Global Address Listing (GAL): All contract employees who require access to Government Information Systems shall update their profile and Global Address Listing (GAL) information:

https://www.dmdc.osd.mil/milconnect within 10 working days of being granted IT access.

1.6.7.10. OPSEC Training: All Contractors performing services under this contract are required to complete OPSEC training located at https://www.cdse.edu/catalog/elearning/GS130.html within 30 days of contract being awarded.

This website does not require access to a government network. The contractor shall submit employee completion certificates to the Contracting Officer’s Representative (COR) within seven calendar days after completion of training by all employees. This provision is also applicable to all new hires, after the contract start date, and subcontractors who start phased work later in the contract. New hire and phased subcontractor training shall be completed within seven calendar days after the start of work.

1.6.7.11. Reserved

1.6.7.12. Threat Awareness and Reporting Program (TARP). IAW AR 381-12, Para 1-14, All DA personnel, including Army contractors with security clearances, will receive annual threat awareness training by a CI agent or other trainer as specified in AR 381-12, Para 2-4 b. Army contractors with security clearances will comply with threat awareness and reporting requirements specified by this regulation. Persons employed by Army contractors will report threat-related incidents, behavioral indicators, and other matters of CI interest to the facility security officer, the nearest military CI office, the Federal Bureau of Investigation, or the Defense Security Service. To schedule SHARP training, contact the 902nd Military Intelligence Field office, Fort Knox at: Usarmy.knox.902-mi-grp.mbx.ro@mail.mil

1.6.7.13. Information assurance (IA)/information technology (IT) training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within 30 days of starting employment.

1.6.7.14. Annual Cyber Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete the Annual Cyber Awareness Training located at the US Army IA Training Center web site listed below (previous training expires 25/Nov/13):

Link: https://ia.signal.army.mil/DoDIAA/default.asp.

1.6.7.15. Acceptable Use Policy: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete a new Acceptable Use Policy (Annual Requirement) at the same web site: Link: https://ia.signal.army.mil/DoDIAA/default.asp. (Click “Login”, Log in with CAC, confirm information on page, click on “View and Sign AUP”.

1.6.8. Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current QEI or equivalent certification, certified by the state during the execution of this contract.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration within 5 calendar days of contract award in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a project manager who shall be responsible for the performance of the work. The project manager shall be designated in writing within 5 calendar days after contract award. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor shall not hire off-duty military or civilian employees whose employment would conflict with 5 CFR 2635.

The contract manager or alternate shall be available between 0800 to 1600 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1 The contractor’s maintenance personnel shall possess a valid and current Kentucky license/certification to perform elevator maintenance and repair services.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1 The contractor shall furnish each employee an identification badge showing the person's name and job title and the name of the contractor. The contractor's employees shall wear the identification badge on the outside of their clothing while performing services under this contract.

1.6.12.2 The contractor shall furnish each employee a uniform consisting of shirt/blouse, pants/slacks or skirt and safety shoes which shall be worn by employees while performing services under this contract.

1.6.13. Contractor Travel: N/A

1.6.14. Other Direct Costs: N/A

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: N/A

1.6.17. PHASE IN /PHASE OUT PERIOD: N/A

1.7 Reimbursement for Maintenance and Repair Parts:

1.7.1 The Government will reimburse the contractor for the direct invoice cost of hydraulic oil and parts used in maintenance and repair plus any invoiced freight charges (defined as items not included in the Army Audit Agency definitions for calculation and determination of allowable overhead). The contractor shall provide three (3) quotes for competitive pricing for any order over $1,000.00 or shall provide justification on the lack of competition. The contractor shall extend credit to the Government for volume discounts as a result of the Government's contribution to the total purchases of the contractor with one individual supplier.

1.7.2 Except in emergencies, the contractor shall obtain the Contracting Officer's authorization for any hydraulic oil or part costing over $250.00. For reimbursement, two or more quotes, including freight estimation, are required to be submitted to the KO for approval prior to part being ordered.

The contractor shall prepare and submit written procedures for ordering parts during emergencies within five calendar days after contract award and when changes occur.

1.7.3 No reimbursement for travel or mileage is authorized. A set one-time per call “service call” rate for non-routine maintenance or repairs will be identified within the supporting CLINS. The service call fee will only be authorized when the contractor is not currently located on Fort Knox property.

1.7.4 A set labor hourly rate for non-routine work is set within the supporting CLINS. Only one person shall be reimbursed their hourly rate for non-routine work. If a job requires additional people, COR/KO must approve prior to the start of work.

1.8 Government's Liability: The contractor shall hold the Government harmless for any loss or damage to contractor's supplies, equipment, materials or personal belongings brought onto Government property and for any injury to personnel performing services under this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13 BREAKDOWN: The stoppage or collapse of equipment requiring corrective action to restore condition.

2.1.14 PREVENTIVE MAINTENANCE: The systematic inspection, detection and correction of incipient failures before they occur or before they develop into major defects.

2.1.15 QUALITY ASSURANCE: Actions taken by the Government to inspect or check goods or services determining that they meet or fail to meet contractual requirements.

2.1.16 QUALITY ASSURANCE EVALUATOR (QAE): A Government employee checking the contractor's performance.

2.1.17 QUALITY CONTROL: Actions taken by the contractor to control services to meet contractual requirements.

2.1.18 REPAIR: Those actions taken by a contractor to restore elevators to operating condition.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Government will provide the following items to the contractor at no cost for use in performing services under this contract.

3.1. Services: N/A

3.2. Facilities: The Government will provide elevator mechanical spaces and utilities currently existing in facilities.

The contractor shall not alter these spaces without the prior written permission of the Contracting Officer.

3.3. Utilities: The Government will provide utilities currently existing in facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: N/A

3.5. Materials: N/A

3.6 Forms: The Government will provide service orders describing failures.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Except as described elsewhere in this contract as Government-furnished items, the contractor shall furnish all vehicles, equipment, tools, communication equipment, parts, supplies or materials to accomplish services.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials, Parts and Supplies Acquisition: The contractor shall provide new parts and materials used in maintenance and repair unless authorized in writing by the Contracting Officer.

4.4. Equipment: The contractor shall provide electrical equipment grounded with an equipment ground, equipped with three-conductor electrical cord permanently attached to the machine and equipped with fittings to operate from existing outlets. Contractor's electrical machines shall not exceed the rated capacity of the circuit from which they shall be operated.

4.5 Uniforms and Identification Badges: The contractor shall provide each employee with uniforms and identification badges meeting the requirements of Part1.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services as follows:

5.1.1 The contractor shall inspect, clean, repair, adjust and test governors, hoisting door interlocks, electrical contacts, electric power door operators, car position indicators, automatic leveling devices, hall lanterns, guide rails, drip pans, counterweights, elevator cars, car ventilation, car doors, emergency priority service, maintaining phone service, guide shoes, hoisting ropes, car safety, light fixtures, hoist way entrances, car governors and platforms.

5.1.2 The contractor shall perform services on all parts of the elevators including machines, cylinders, pistons, jacks, motors, generators, brushes, selectors, controllers, worms, gears, thrusts, bearings; brake magnet coils, motors and shoes; windings, rotating elements, contacts, coils, operating and motor circuit resistors, magnet frames; car doors, gates, floorings and annunciator lanterns, bulbs, elevator signals and accessories, disconnect devices excluding main line switch, cables, wires, raceways, ducts, capacitors, regulators, wall switches, conduits, receptacles, electrical and grounding equipment.

5.1.3 The contractor shall not replace the following items: elevator car and hoist way enclosures, hoist way door panels, frames, sills, hoisting and governor ropes and door safety edges. The contractor shall notify the COR upon detection of any problems associated with these items.

5.1.4 The contractor shall paint the exterior of the machinery and equipment parts to prevent rust.

5.1.5 The contractor shall clean guide rails and shall lubricate during preventive maintenance services. The contractor shall not lubricate roller-type guides and shall not use rail lubrication. The contractor shall renew guide shoe gibs or roller for smooth and quiet operation. The contractor shall fill oil reservoirs and shall seal to prevent leakage.

5.2. Records and Reports:

5.2.1 The contractor shall develop and maintain complete maintenance and repair records of work completed.

Maintenance and repair records shall be made available to the Government during the performance of this contract and upon request. As a minimum, the contractor shall develop service records showing name of caller/requester, time and date call/order received, location of work to be performed, time and date work initiated, copies of material receipts or invoices relating to the order, materials and parts used with delivery tickets and time and date work completed. Contractor shall provide to the Contracting Officer not later than the fifth working day of each month a completed copy of each service record/delivery ticket or a consolidated listing, which includes the information above, for all repair and maintenance services completed the preceding month.

5.2.2 The contractor shall furnish to the Contracting Officer not later than the fifth working day of each month a written report by job classification as to the total number of employees performing work under the contract, the hours worked and the number of vacation or other nonproductive hours used during the preceding month in accomplishment of the services under the contract.

5.2.3 The contractor shall develop a written preventive maintenance and lubrication schedule addressing the requirements established in Technical Exhibit D and shall provide a copy of the schedule to the Contracting Officer within five calendar days of contract award and of any change.

5.3 Preventive Maintenance: The contractor shall perform semi-monthly, monthly, quarterly, semi-annual, and annual preventive maintenance on elevators pursuant to ANSI 17.1, A17.2 and Technical Exhibit D and shall submit a checklist for each elevator certifying completion of preventive maintenance to the Contracting Officer not later than seven working days after completion of the required services.

5.4 Repair Services: The contractor shall respond to service calls within two hours after Government notification and shall complete repairs within eight hours after response. The contractor shall notify the Government upon each arrival and departure of this installation. The Government will reimburse the contractor for the cost of service calls using the Non-Routine Maintenance and Repair Parts applicable CLIN. The Government estimates that 24 service calls will be placed each calendar year.

5.5 Service Area: The contractor shall clean equipment spaces and equipment following maintenance or repair services.

5.6 Elevator Timer: The contractor shall reset timer twice yearly for day light saving time.

5.7 Hydraulic Oil Testing: The contractor shall test the hydraulic oil for viscosity, metals, and water content. The contractor shall change the hydraulic oil if tests results show the oil does not meet manufacturer’s specifications.

The contractor shall include annual oil testing costs in Routine and Preventative Maintenance unit price bids. If test results show new hydraulic oil is required, the government will reimburse the contractor for the cost of the hydraulic oil based on the oil vendor’s quote using the Non-Routine Maintenance and Repair Parts applicable CLIN.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. The Government has coded the following publications either as advisory (A) or mandatory (M). The contractor shall follow those coded mandatory. The Contracting Officer will negotiate any change in publications which affects contract performance.

6.2. Army Regulations (AR):

6.2.1. AR 385-10 "Army Safety Program" dated 27 Nov 2013 (M).

6.2.2. AR 385-32 "Protective Clothing and Equipment" (Combined with Army Safety) (M).

6.2.3. AR 385-40 "Accident Reporting and Records" 18 Mar 2015 (M).

6.2.4. AR 420-83 "Maintenance and Services (MS) Equipment and Facilities Engineering Shops" dated 12

January 1976 (M).

6.2.5. AR 420-90 "Fire and Emergency Services” dated 4 Oct. 2006 (M).

6.3. Technical Manuals (TM): TM 5-683 "Facilities Engineering: Electrical Interior Facilities" dated 30

Nov. 1995(M).

6.4. Other Publications:

6.4.1. 5 CFR 2635 “Standards of Ethical Conduct for Federal Employees” dated 03 February 1993 (A). e-

CFR is current as of 15 Jan 2016.

6.4.2. 29 CFR 1910 "Occupational Safety and Health Standards" dated 01 July 1988 (M). e-CFR is current as of 15 Jan 2016.

6.4.3. ASME A17.1 "Safety Code for Elevators, Escalators" dated 21 Oct 2013 (M).

6.4.4. ASME A17.2 “Guide for Inspection of Elevators, Escalators” dated 01 Jan 2014 (M).

6.4.5. ASME A17.2.1 “Inspectors Manual for Electric Elevators” dated 01 Jan 2014 (M).

6.4.6. ASME A17.2.2 “Inspectors Manual for Hydraulic Elevators” dated 01 Jan 2014 (M).

6.4.7. ASME A17.3 “Safety Code for Existing Elevators, Escalators” dated 28 Aug 2015 (M).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C – Estimated Workload Data

7.4 Technical Exhibit D – Preventive Maintenance S

7.5 Technical Exhibit E – Building List

TECHNICAL EXHIBIT A

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

1. PWS Para 5.4 The contractor shall respond to service calls within two hours after Government notification and shall complete repairs within eight hours after response.

1. Elevator repairs shall be completed within eight hours after response.

1. Contractor shall complete elevator repairs within eight hours after response or less for 90% of the buildings.

Metric will be maintained and reported by the contractor monthly and will be based on data collected from their PM Log.

1. The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Specific Paragraph Deliverable

Required Date Frequency

# of Copies Medium/Format

Submit To

1.6.11

Designation of Project

Manager & Alternate

5 calendar days after contract award

Initially And Upon

Change

Written Letter

COR

1.7.2

Procedures for

Ordering Parts

In Emergencies

5 calendar days after contract award

Initially

Plan

COR

5.2.1 Repair Service Report

No Later Than 5th working day Of each month.

Monthly

Report

COR

5.2.2 Man-hour

Report

No Later Than 5th working day Of each month.

Monthly

Report

COR

5.2.3 Preventive

Maintenance Schedule

Within 5 Calendar Days of Award and Implementation of

Changes.

Initially

Report

COR

5.3 Preventive

Maintenance Checklist

Upon Completion Of Service and

NLT 7 Working Days after completion of services.

Upon Completion

Written

Checklist

COR

5.7 Hydraulic Oil

Testing

Upon Completion Of Test and

NLT 7 Working Days after completion of tests.

Upon Completion

Written Report

COR

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Preventive Maintenance (PM) Service Calls Once per month per elevator

TECHNICAL EXHIBIT D

PREVENTIVE MAINTENANCE

1. Preventive maintenance for all elevators:

1.1. Inside car:

1.1.1. Check lighting including call buttons, annunciators, hall lanterns, position indicators and lighted signals.

1.1.2. Check emergency exits, door safety locks, emergency stops, exhaust systems, hand rails, fire service operation and emergency operation.

1.1.3. Check inspection, access operation, door operation, speed, electric eyes, safety edges and door guides.

1.1.4. Check push buttons and key switches in car and halls.

1.2. Under car:

1.2.1. Check slow-down, lower limit switches, car guides, stop switch in pit and lighting.

1.2.2. Check and lubricate sheaves and bearings.

1.2.3. Clean pits.

1.3. On top of car:

1.3.1. Inspect guides, rails and roller guides for wear and lubricate.

1.3.2. Check car cables and sheaves, counterweights, upper limits, door locks, door switch contacts, interlocks, door operator, stop switch and lighting.

1.3.3. Remove dust, dirt and debris and oil.

1.4. Inside control room:

1.4.1. Check relays, timers, contactors, brushes, bearings, belts, secondary sheaves and governors.

1.4.2. Check machine for oil, worn gears and thrusts.

1.4.3. Remove dust, dirt and debris and oil.

2. Preventive maintenance schedule for all elevators:

2.1. Semi-monthly elevator maintenance schedule:

2.1.1. Shaft doors and car doors: Inspect saddles for obstruction, door guides for wear, hanger rollers for oil leaks, lubrication and wear. Lubricant: Texaco Alcaid Oil.

2.1.2. Method: Keep felt oilers saturated, tracks clean and replace bottom guides if worn.

2.1.3. Controller main contacts: Inspect carbon and cooper contacts for wear. Method: Do not lubricate any parts of contacts.

2.1.4. Auxiliary Relays: Inspect contacts for pitting and dirt. Method: Clean contact surfaces.

2.1.5. Stepping relays: Inspect cams and brushes for wear. Inspect commutator segments for short circuits or burned spots. Method: Adjust stepping cams for proper throw and centering. Replace brushes when worn.

Clean between commutator segments.

2.1.6. Car and hall push button fixtures: Check for broken buttons, faulty switches, and lamps. Check emergency stops and bells. Method: Refer to lamp schedule for replacement.

2.2. Monthly elevator maintenance schedule:

2.2.1. Machine room: Check general cleanliness, ventilation and windows where applicable.

2.2.2. Machine room and generator motor: Check oil level in bearing reservoir. Feel motor for overheating.

Check for excessive noises. Check commutator for high mica. Undercut if necessary. Do not use brush seating stone. Lubricant: Texaco Alcaid oil, Texaco Regal AFB #2. Method: (Sleeve bearing only) Fill to oil level. (Ball bearing only) Check relief plugs and relief hole. Remove any hardened grease. Add grease with pressure gun until grease is expelled through relief hole while motor is running. Run motor for 20 minutes.

2.2.3. Pump unit-hydraulic:

2.2.3.1. Check tank oil level with car at bottom and top of landing. Lubricant: Mobil Vactra-light 150 SSU 200d

T. Method: Fill to level shown on stick.

2.2.3.2. Check motor belt tension. Method: Belt should be tightened to approximately 1/64 inch slack per inch of pulley span.

2.2.3.3. Check air filter (if provided). Check control calve filters (only if erratic).

2.2.3.4. Check for leaks and empty drip pan. Method: Replace o-rings or gaskets as required.

2.2.3.5. Check piston for excessive leakage. Method: Replace packing if necessary.

2.2.4. Brake: Check lining for wear, glazing, adjustment and stopping. Lubricant: Texaco Alcaid oil. Method:

Drop of oil on pivot in holes provided.

2.2.5. Car, comp., and governor cables: Inspect for worn strands, excessive dryness and rust spots. Inspect shackle springs for breaks. Check cables for equal tension. Lubricant: Columbia special with platinum.

Method: Maintain a thin coat of lubricant on cables only when dryness shows. Remove excessive rust deposits with a wire brush first.

2.2.6. Interlocks and gate switches: Inspect contacts for pitting and oxidation. Check linkage for loose nuts, pins and worn rollers. Lubricant: Texaco Alcaid oil. Method: Lubricate and wipe dry all pivot surfaces.

2.2.7. Car door clutch saf-t-edge: Inspect retraction rollers and cables for wear. Inspect pivots for wear.

Lubricant: Texaco Alcaid oil. Method: Clean and lubricate all pivots and pins.

2.2.8. Controller General: Check all relays for freedom of movement. Inspect for dust, dirt, and loose connections. Adjust air gaps and mechanical interlocks when necessary.

2.3. Quarterly elevator maintenance:

2.3.1. Worm and gear: Check oil level in gear housing. Check for backlash and wear. Lubricant: Texaco 650-T.

Method: Fill with oil to center of worm gear. Add 4 or 5 drops of Dow Corning anti-foam “Q” compound if there is excessive foaming.

2.3.2. Traction sheave bearing: Check for noise and sufficient lubricant. Lubricant: Texaco Marfac #2. Method:

Eight (8) strokes of pressure gun in fitting under swing cover in housing and in sheave bearing cap.

Remove relief plug in spider hub. Replace cover and plug.

2.3.3. Traction sheave: Inspect grooves for unequal wear.

2.3.4. Deflector, car and counterweight sheaves: Inspect for freedom of pressure gun in fitting in shaft or two turns of grease cap in hub.

2.3.5. Governor: Check for corrosion, obstructions, bearing noise, and linkages for binding. Lubricant: Texaco

Marfac #2, Texaco Alcaid oil. Method: Grease with pressure gun until grease is expelled at hub. Drop of oil at pivot pins in holes provided.

2.3.6. Governor tension sheaver: Check for corrosion and obstruction. Check for bearing noise. Lubricant:

Texaco Marfac #2, Texaco Alcaid oil. Method: Grease with pressure gun until grease is expelled at hub.

Drop of oil at pivots.

2.3.7. Safety linkage: Inspect links and pins for freedom of movement. Lubricant: Texaco Alcaid oil. Method:

Lubricate all pivot points with a few drops of oil.

2.3.8. Car and counterweight shoes: Inspect for wear, broken rollers and proper clearance. Wipe clean and adjust for proper clearance. Replace worn gibs and rollers.

2.4. Semi-annual elevator maintenance:

2.4.1. Rails: Inspect for loose bolts, nicks and burrs. Inspect joints for smoothness. Lubricant: Texaco Alcaid oil or SLIPIT compound. Method: Fill rail lubricators or brush on slipit. No lubrication for roller guides.

Inspect chafe guards for smoothness. Note: Check safety requirements first.

2.4.2. Trail cables: Inspect for breaks and scuff spots.

2.4.3. Buffer oil: Inspect for corrosion and check oil level. Lubricant: Texaco Regal A, R, or O. Method: Fill to oil level and clean.

2.4.4. Shaft limit switches: Inspect contacts for pitting and oxidation. Lubricant: Texaco Alcaid oil. Method:

Place drop of oil on pivot and roller pins.

2.4.5. Car limit switch assembly: Inspect contacts for pitting and oxidation. Lubricant: Texaco Alcaid oil.

Method: Clean contact surfaces. Place drop of oil on pivot and roller pins.

2.5. Annual elevator maintenance:

2.5.1. Safety: Check clearance between rail and gripping face of wedge jaws. Refer to instruction sheets for proper setting. Lubricant: Texaco Alcaid oil. Method: Lubricate all pivots with a few drops of oil.

2.5.2. Counter-weight: Inspect for loose or broken weights. Method: Tighten clamps, replace broken weights.

2.5.3. Hydraulic oil:

2.5.3.1. Test hydraulic oil for viscosity, metals, and water content. Compare test results to manufacturer’s specifications.

2.5.3.2. Change hydraulic oil if tests results show the oil does not meet manufacturer’s specifications.

2.5.3.3. Elevator manufacturers recommends Texaco, Mobile and Columbia lubrication products be used on the elevators. The contractor shall submit proof to the Contracting Officer that Texaco, Mobile and Columbia lubricants are being used as recommended by the manufacturer.

TECHNICAL EXHIBIT E

BUILDING LIST

Building Description Quantity

Contains a fully-automatic Canton Elevator model HMC- 2000 which travels 2 floors. MCE controls (1) Hydraulic

1 each

Contains a fully-automatic Virginia Control hydraulic passenger elevator which travels 4 floors. Virginia Control (1) HYDRAULIC.

1 each

Contains a fully-automatic ThyssenKrupp Elevator which travels 4 floors. TAC-20 Controls (1) HYDRAULIC

Contains 3 fully-automatic ThyssenKrupp Elevators which travel 3 floors. TAC-20 Controls (1)

HYDRAULIC.

3 each travels 3 floors. TAC-20 Controls (1) HYDRAULIC.

(Old Brick Hospital) contains a fully automatic passenger elevator which travels three floors and the basement at an approximate speed of 200 feet per minute. (1) ROPE

Contains a fully-automatic ThyssenKrupp elevator which travels 4 floors. TAC-20 Controls (1) HYDRAULIC.

travels 2 floors. TAC-20 Controls (1) HYDRAULIC.

Contains a fully-automatic ThyssenKrupp passenger elevator which travels Ground floor and three floors at an approximate speed of 125 fpm, (1) HYDRAULIC (exterior).

travels 4 floors. TAC-20 Controls (1) HYDRUALIC.

(USAREC) contains two fully automatic Abell elevators which travel three floors and the basement with an approximate speed of 200 and 100 feet per minute.

Elevators consist of a passenger elevator and a service elevator. (2) HYDRAULIC (exterior)

2 each

(Pike Hall) contains a fully automatic Abell passenger elevator which travels three floors and the basement at an approximate speed of 200 feet per minute. (1) HYDRAULIC (exterior)

Contains a fully-automatic Lula (limited use limited application) Schumacher elevator which travels 2 floors

(1) HYDRAULIC.

Contains a fully-automatic Virginia Controls elevator which travels 2 floors. (1) HYDRAULIC.

(One Stop Processing) contains a fully-automatic Dover passenger elevator which travels two floors and the basement at an approximate speed of 200 feet per minute.

(1) HYDRAULIC

Contains a fully-automatic ThyssenKrupp hydraulic passenger elevator which travels (3) floors at an approximate speed of 100 FPM (1) HYDRAULIC (exterior)

Contains a fully-automatic ThyssenKrupp hydraulic passenger elevator which travels (3) floors at an approximate speed of 100 FPM (1) HYDRAULIC (exterior) travels 4 floors. TAC-20 Controls (1) HYDRUALIC.

Contains a fully-automatic Abell passenger elevator which travels three floors at an approximate speed of 125 FPM

(1) HYDRAULIC.

Contains a fully-automatic Abell hydraulic passenger elevator which travels 3 floors. EC Controls (1)

HYDRAULIC.

Contains a fully-automatic Abell hydraulic passenger elevator which travels (2) floors at an approximate speed of 100 FPM (1) HYDRAULIC travels 4 floors.TAC-20 Controls (1) HYDRUALIC.

travels to 2 floors.TAC-20 Controls (1) HYDRAULIC.

travels 3 floors. TAC-20 Controls (1) HYDRAULIC.

contains two fully automatic Schindler passenger elevators which travels Basement and 3 floors at an approximate speed of 150 fpm (2) HYDRAULIC

2 each

A fully-automatic Schindler passenger elev. which travels two floors at an approximately speed of 150 fpm. (1)

HYDRAULIC

Contains a fully-automatic Otis Elevator which travels 2 floors. GEN-2 Controls (1) HYDRAULIC.

(Adjutant General/Directorate of Personnel and Community Activities) contains a fully-automatic Abell hydraulic passenger elevator which travels two floors and the basement at an approximate speed of 200 feet per minute. (1) HYDRAULIC (exterior)

Contains eighteen fully-automatic Schindler elevators which travels 3 floors (18) HYDRAULIC.

18 each travels 2 floors. TAC-20 Controls (1) HYDRUALIC.