I.B.01. W91QVP-24-Q-2000 Brisban AUS NTV Solicitation.pdf

REQUEST FOR QUOTE (RFQ): W91QVP-24-Q-2000

500th Military Intelligence Brigade-Theater for Non-Tactical Vehicles (NTV) Lease, PLD-

Australia

This is a Request for Pricing and Availability. This is NOT an order. This document is not legally binding and does not commit the US Government in anyway.

1. All Completed prices must be submitted via email to SSG Thien Nguyen at thien.t.nguyen14.mil@army.mil and SFC Stephanie Nye at stephanie.a.nye2.mil@army.mil.

All submissions are due to the responsible Contracting Office no later than 07 JUN 2024 @ 11:59 PM Hawaiian local time.

2. The U.S. Government intends to award to the lowest price technically acceptable offeror that can meet the delivery schedule or period of performance.

3. The U.S. Government has the right to change, modify or cancel the requirement in its entirety at no penalty within 48hrs of execution of the Period of Performance of Services or Delivery of Goods.

4. Do NOT share this RFQ with other vendors or this may result in being eliminated from the competition.

5. To be eligible for award under this request, contractors shall respond by the closing date and time as referenced above. Failure to submit the required information may result in your offer being considered non-responsive.

6. The Government intends to use the Electronic Funds Transfer (EFT) as payment. Contractor must be able to accept payment via EFT in Australian Dollar (AUD) in order to be eligible for award.

7. Contractors shall submit an electronically completed copy of the “Vendor EFT Data Sheet” in order to be eligible for award. EFT document shall not be handwritten.

8. All quotes shall be valid for at least 90 days from submission.

9. The Contractor shall list all prices in Australian Dollar (AUD).

10. Questions can be sent to SSG Thien Nguyen at thien.t.nguyen14.mil@army.mil and SFC

Stephanie Nye at stephanie.a.nye2.mil@army.mil.

11. Last Date/Time for questions is 05 JUN 2024 @ 11:59 PM Hawaiian local time.

********** PLEASE PROVIDE THE FOLLOWING INFORMATION **********

COMPANY NAME: ____________________________________________________

POINT OF CONTACT NAME: ____________________________________________

POINT OF CONTACT PHONE: ___________________________________________

REQUIREMENT DETAILS

CLIN Description Period of

Performance QTY Total in AUD

0001 1xNTV SUV AWD 4x4 (see specific characteristics in PWS)

15 Jun 2024 – 14 Jun 2025

12 months

1001 1xNTV SUV AWD 4x4 (see specific characteristics in PWS)

15 Jun 2025 – 14 Jun 2026

12 months

2001 1xNTV SUV AWD 4x4 (see specific characteristics in PWS)

15 Jun 2026 – 14 Jun 2027

12 months

3001 1xNTV SUV AWD 4x4 (see specific characteristics in PWS)

15 Jun 2027 – 14 Jun 2028

12 months

4001 1xNTV SUV AWD 4x4 (see specific characteristics in PWS)

15 Jun 2028 – 14 Jun 2029

12 months

Name: ________________________________

Signature:_____________________________

Date:__________________________________

Performance Work Statement (PWS) 500th Military Intelligence Brigade-Theater

For

Non-Tactical Vehicle Lease

PLD-Australia

TABLE TO CONTENTS

1. General Information ................................................................ Error! Bookmark not defined.

2. Definitions & Acronyms

3. Government Furnished Property, Equipment, & Services

4. Contractor Furnished Items & Services

5. Specific Tasks

6. Applicable Publications ......................................................... Error! Bookmark not defined.6

7. Attachments:

Work Breakdown Structure

Performance Requirement Standard

Deliverables

Estimated Workload Data

PART 1

GENERAL INFORMATION

1.1 Introduction: This is a non-personal services contract to provide a lease SUV Vehicle for PLD-Australia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. The 500th Military Intelligence Brigade - Theater conducts multi-discipline intelligence operations to provide early and accurate warning intelligence to the Joint Force and enable USARPAC operations. On order, the Brigade integrates MI Soldiers and capabilities into theater operations to enable their deployment into the USINDOPACOM AOR.

1.3 Background: 500th MIB-T, Pacific Liaison Detachment-Australia requires a Leased SUV vehicle for the new office to meet INSCOM and USARPAC intelligence requirements.

1.4 Scope: The Contractor shall provide non-Tactical rental vehicle delivered to specified locations on this performance work statement required. See characteristics below:

Specific Characteristics:

Dark exterior, All wheel drive transmission, air conditioning, leather seats, second row Captain’s chairs, seating for up to 7 passengers.

Drivetrain - Four Wheel Drive/AWD Engine Type and Required Fuel - Gas V8 Fuel System - Direct Injection Transmission Description – Automatic Drive: Right Hand Model Year: 2022 or newer.

1.5 Objective: To provide a rental vehicle for Base plus 4 option years.

1.6 Period of Performance: Base Period: 15 June 2024 – 14 June 2025 Option Year 1: 15 June 2025 – 14 June 2026 Option Year 2: 15 June 2026 – 14 June 2027 Option Year 3: 15 June 2027 – 14 June 2028 Option Year 4: 15 June 2028 – 14 June 2029

1.6.1 Place of Delivery: Australia Brisbane Airport Pickup

1.7 General Information

1.7.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Attachment A, “Performance Requirements Summary.” After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Within 10 days after contract award.

1.7.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.3 Government Remedies: N/A.

1.7.4 Recognized Holidays: The US will not recognize the following US holidays. Contractors shall perform services on these days US. Holidays.

US. Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.7.4.1 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Host Nation Holidays:

Sunday 1 January - New Year's Day Monday 2 January - Additional public holiday for New Year's Day Thursday 26 January - Australia Day Monday 13 March - Canberra Day Friday 7 April - Good Friday Saturday 8 April - Easter Saturday Sunday 9 April - Easter Sunday Monday 10 April - Easter Monday Tuesday 25 April - Anzac Day Monday 29 May - Reconciliation Day Monday 12 June - Sovereign's Birthday Monday 2 October - Labor Day Monday 25 December - Christmas Day Tuesday 26 December - Boxing Day

1.7.5 Hours of Operation/Place of Performance: The Contractor is responsible to provide customer service support during regular working hours and provide afterhours assistance in case of any road emergency, except Host National holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.6 Type of Contract: Rental Agreement

1.8 Security Requirements: The Contractor shall secure information, information technology (IT) systems and government furnished property in compliance with applicable Department of the Army policies and regulations. N/A

1.8.1 Background Checks. Contractors shall obtain, at a minimum, a National Agency Check with Inquiries (NACI) in accordance with Army Regulation 25-2, Information Assurance Training, prior to starting employment under the terms of this contract. The Contractor shall forward investigation results to the Contracting Officer’s Representative within five days after contractors are hired.

1.8.2 Anti-Terrorism (AT) Awareness Training. All contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Anti-Terrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR, or the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Training is available at the following website:

https://atlevel1.dtic.mil/at/.

1.8.3 Combat Trafficking in Persons (CTIP). The contractor and all associated sub-contractors shall brief all employees on the CTIP program. CTIP trainings are designed to provide an overview of TIP including, signs of trafficking, key policies and procedures, and what to do if trafficking is suspected. Training is available at the following website:

http://ctip.defense.gov/Training.aspx.

1.8.4 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors' employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.5 Local iWATCH Program. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity anti-terrorism officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. N/A

1.8.6 Information System Access. All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to gaining access to the information systems and then annually thereafter. N/A

1.8.7 Operations Security (OPSEC) Awareness Training. Per AR 530-1, Operations Security, the new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Once training has been completed, the contractor shall provide completion certificates to the COR. Training is available at: https://cdsetrain.dtic.mil/opsec/index.htm. N/A

1.8.8 Level 1 Antiterrorism Awareness (AT)Training. All contractor employees and associated sub-contractor employees must complete the DOD Level 1 Antiterrorism Training and sign an Acceptable Use Policy (AUP) before issuance of network access and annually thereafter.

Training is available at: https://cs.signal.army.mil. Once training has been completed, the Contractor shall provide completion certificates to the COR within ten calendar days. The Contractor shall ensure that contractor employees complete this training within 15 calendar days after beginning employment. N/A

1.8.9 Common Access Cards (CAC). Contractors will require access to unclassified Department of Defense (DoD) information systems. The contractor shall coordinate with the COR to obtain Government-issued Common Access Cards (CAC) for all contractors performing work on this contract. The Government requires a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a NACI or DoD determined equivalent investigation prior to issuance of CAC (see paragraph C-1.11.1). N/A

1.8.10 Trusted Associated Sponsorship System (TASS). The Contractor shall provide the COR with contractors’ name, social security number, date of birth and email address for entry into the TASS database. This database enables the Government to verify contractors’ personal information when applying for or renewing common access cards (CAC). Once the contractors’ information is registered, the COR will electronically forward an enrollment form to the contractor. After the contractor completes the form, the COR will verify the requirement for CAC access and the contractor will receive a CAC card at the designated in-processing facility. Upon employee termination, the contractor shall return all government-issued identification to the COR within two business days. N/A

1.8.11 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.8.11.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.11.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.8.11.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.8.12 Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.9 Special Qualifications: Contractor personnel operating motor vehicles used in performance of this contract shall comply with all licensing requirements and shall operate all motor vehicles in accordance with policies and procedures established by the Installation. The contractor’s vehicles shall have an identification tag clearly visible while on site. Parking by contractor employees shall be in non-reserved spaces available to the public.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.11 Contracting Officer Representative (COR): The (COR) is identified below:

Org: 500th Military Intelligence Brigade-Theater COR: Mrs. Jacqueline Hand Office: 808-787-6985 Email: Jacqueline.j.hand.civ@army,mil

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. N/A

1.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Common Access Cards (CAC). Contractors will require access to unclassified Department of Defense (DoD) information systems. The contractor shall coordinate with the COR to obtain Government-issued Common Access Cards (CAC) for all contractors performing work on this contract. The Government requires a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a NACI or DoD determined equivalent investigation prior to issuance of CAC. N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: As used throughout this contract, the following terms shall have the meaning as set below.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: List of acronyms used in the PWS and what they represent.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ASAP As Soon As Possible CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

CONTRACTOR FURNISHED ITEMS & SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3. Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements under this PWS.

PART 4

SPECIFIC TASKS

5. The contractor shall provide one tactical rental vehicle for a Base Period

5.1 The contractor shall provide vehicles that are properly registered, licensed, and comply with all local safety laws ordinance rules and regulations.

5.2 Used vehicles must be no more than two years old. Vehicles will be equipped with air conditioning, front and back seat belts (one set for each passenger), a spare tire, a jack and a complete set of tools for changing a flat tire.

5.3 Provide all vehicles to the designated drop off location per contract start date.

5.4 Pick-up vehicles from the designated drop off location per contract end date.

5.5 The vehicles will contain a full tank of gas at the time of pick up.

5.6 It is the responsibility of the vendor to wash the vehicle after return. (Exception: Extremely dirty vehicles will be the responsibility of the customer IAW Vendor Terms and conditions.

5.7 Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage.

All automatic door locks, windows, seats, etc. shall be operative. All vehicle systems shall be operative and kept in line with manufacturer's recommended maintenance program.

5.8 Maintenance:

The Contractor shall ensure each vehicle meets or exceeds the following minimum maintenance standards at the time of acceptance and throughout the lease period:

Good Condition – Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage. All mechanical controls shall be operative. All vehicle systems shall be operative and kept in line with manufacturer’s recommended maintenance program.

Safety Items – The Contractor must maintain each vehicle pursuant to local city and country safety requirements. In addition, each vehicle shall have the following operational safety features: seatbelts for the driver, headlights, reverse back-up alarm, windshield wipers, parking brake, and horn.

Provide routine/standard maintenance (i.e. oil changes, windshield wiper repair, alignment, etc.)

on vehicles for the duration of the contract. Upon completion of the initial inspection when the rental vehicle is found to be satisfactory, the contractor shall ensure the service required for all unsatisfactory problems are replaced or fixed according to safety and quality control standards.

When a major problem to a vehicle is identified, the vendor will accept the vehicle for repair and replace the vehicle with an equivalent model. Throughout the duration of the contract the contractor will provide a second air filter for each 4x4 vehicle in order to prevent damage to the 4x4 engine.

The Vehicle is exclusively used for official business and will not be driven to the individual residence.

The contractor shall provide deliverables, proof of vehicle registration, ownership, and insurance for each vehicle with their proposals within five (5) days of contract award.

Vehicle Insurance: See Section 3.3 for specifications on insurance.

Vehicle Damage: In the case of documented damage, the Contractor may request compensation from the U.S. Government for any loss not covered by insurance via written correspondence to the Contracting Officer.

Response Time: In case of an accident or vehicle break-down, the Contractor shall respond to all service calls within four hours. The Government shall inspect the replacement vehicle to ensure it meets all contract requirements and specifications.

Service Calls: The Contractor shall provide a report of the services requested by Government to the GR for control operations, monthly.

If the Contractor fails to submit the report in a timely manner, the contracting officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor’s failure to comply with the reporting requirements a part of the Contractor’s performance information under FAR subpart 42.15.

Safety and Maintenance: Vehicles shall meet all Australia safety requirements and have, as a minimum, the following safety features working rear and front lights, rear view mirrors, windshield wipers, parking brake, horn, air bags, seat belts and side view mirrors. Both the vehicle exterior and interior shall be free of excessive soil, rust and damage that might affect the operating condition of the vehicle. Contractor shall maintain vehicles in good operating condition in accordance with the Original Equipment manufacture’s manual at all times.

Hours of Operation: The contractor is responsible for conducting business, between the hours of 9:00 am – 5:00 pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Type of Contract: The Government will award a Firm Fixed-Price (FFP).

The above rates shall include all the costs necessary to accomplish the work as required by this contract, including all managerial cost, administrative cost, vehicles, communication equipment, and all vehicle operation expenses, including but not limited to oil, all other maintenance and insurance of such vehicles. Operator Maintenance. The government operator will be responsible for operator maintenance (e.g., checking, and replenishing fluids, tire pressure, lights, etc.) If any discrepancies are found, the contractor is responsible for correcting the problems.

Physical Security: N/A.

Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the delivery of the vehicle. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The POC or alternate shall have full authority to act for the contractor on all contract matters.

Identification of Contractor Employees: N/A.

Contractor Travel: N/A.

Other Direct Costs: N/A.

Data Rights: N/A.

Organizational Conflict of Interest: N/A.

8.0. DEFINITION OF TERMS

8.1 New Vehicles – New vehicles are defined as motor vehicles i.e. vans, cars, SUV and trucks that are sold or provided in the current model year and have not been previously used by another party. They should be equipped with air conditioning, front and back seat belts (one for each passenger), a spare tire, a jack and a complete set of tools for changing a flat tire.

8.2 Ex-fleet or Used Vehicles – Vehicles must be no more than two years old, and be equipped with air conditioning, front and back seat belts (one set for each passenger), a spare tire, a jack and a complete set of tools for changing a flat tire.

8.3 Applicable Rates – Specific definitions are provided below Monthly rate shall apply for services that are at least 30 days and if customer has completed the minimum one -month, succeeding days will be on pro-rated monthly rate. If the service was initially planned for one month and the service is ceased prior to completion of one month, the daily rate (if service was kept less than one week) or weekly rate (service was kept for at least 7 days but not more than 29 days) will apply.

8.3.2 Monthly Rate – Covers 30 calendar days.

PART 6

APPLICABLE PUBLICATIONS

6.0 Publications applicable to this PWS are listed below and are available via the Internet.

APPLICABLE PUBLICATION

Publication Title Mandatory / Advisory Dated Chapter

Number

AR 58-1 Management, Acquisition, and Use of Motor Vehicles Mandatory APR 19 All

DoDI 4715.05 Env Compliance at Installations Outside USA w Ch 2 Mandatory AUG 18 All

AR 11-35 Occupational and Environmental Health Risk Management Mandatory MAY 16 All

AR 5-9 Installation Agreements Mandatory APR18 All

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PERFORMANCE REQUIREMENTS SUMMARY

Paragraph Number

Title Performance

Objective Performance

Indicator Performance Standard

5 Non-tactical vehicles rental

The Contractor shall provide fully operational non-

Fully Operational

Vehicle must be in excellent mechanical and cosmetic conditions, safe to operate.

tactical rental vehicle in a timely manner to designated location.

Timely

Vehicles must be available for immediate use on the dates listed on section 5.1 and 5.2 of this performance work statement.

5.1 All non-tactical

rental vehicles must be registered and licensed in Australia.

The contractor shall provide vehicles that are properly registered, licensed, and comply with all local safety laws ordinance rules and regulations.

Properly Registered

A vehicle that has been registered and licensed to be legally operated in the host nation. (Australia).

5.2 All non-tactical

rental vehicles will not be older than two years and must equipped with a/c, seatbelts, spare tire, and tools for replacing a flat tire.

The contractor shall provide vehicles that are not older than two years, equipped with air conditioner, serviceable seatbelts for each passenger, spare tire and proper tool kit to replace flat or unserviceable tires in case of emergency.

Serviceable Seatbelts

Seatbelts that are in conditions that are safe for driver and occupants. Must be installed properly, free of cuts or any other damage.

5.3 Vehicle Drop

OFF

Provide the vehicle to the designated drop off locations NLT

15JUN24

N/A

5.4 Vehicle Pick-

Up

Pick up vehicle from the designated drop off by 14 June 2025

5.5 All vehicles

will have full tank of gas.

The vehicles will contain a full tank of gas at the time of pick up.

Full Tank

All four quarters of the tank must be filled with gas upon delivery of the vehicle.

5.7 All vehicles

must be delivered clean and properly maintained.

Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage. All automatic door locks, windows, seats, etc.

shall be operative.

Properly Maintained

Refers to a vehicle that is operative and kept in line with manufacturer's recommended maintenance program

5.8 Vehicle

Maintenance

The Contractor shall ensure the vehicle meets or exceeds the following minimum maintenance standards at the time of acceptance and throughout the lease period.

Good Condition

Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage. All mechanical controls shall be operative. All vehicle systems shall be operative and kept in line with manufacturer’s recommended maintenance program.

Safety Items The Contractor must maintain each vehicle pursuant to local city and country safety requirements. In addition, each vehicle shall have the following operational safety features: seatbelts for the driver, headlights, reverse back-up alarm, windshield wipers, parking brake, and horn.

Routine Standard

Maintenance

(i.e. oil changes, windshield wiper repair, alignment, etc.)

on vehicles for the duration of the contract. Upon completion of the initial inspection when the rental vehicle is found to be satisfactory, the contractor shall ensure the service required for all unsatisfactory problems are replaced or fixed according to safety and quality control standards. When a major problem to a vehicle is identified, the vendor will accept the vehicle for repair and replace the vehicle with an equivalent model. Throughout the duration of the contract the contractor will provide a second air filter for each 4x4 vehicle in order to prevent damage to the 4x4 engine.

PART 6

ATTACHMENT C

DELIVERABLES

DELIVERABLES

Paragrap h

Number Report Title QTY Submit To

Due Date

Frequency

1.7.1 Quality Control Plan (QC) 2 KO, COR Within 10 days after contract award

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111- 5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1.

The specific paragraphs of FAR provision 52.212-1 affected are shown below:

Paragraph (a) - Small business size standard does not apply to this solicitation.

Paragraph (b) - A single contract will be awarded on an ALL OR NONE basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer. The person signing the quote must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

Paragraph (c) - Period for Acceptance of Offers is changed to read:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (h) - Multiple awards: ONLY ONE CONTRACT AWARD will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

Paragraph (m) is added to incorporate the following with respect to the information and documents required for submission in response to this solicitation:

- Contractor must include the following items in the quote response package in order to be considered for award. Complete in its entirety the “Offeror” portion of the Standard Form 1449 (Blocks 17a, 30a, 30b & 30c). An official having the authority to bind your company contractually must sign and date the SF 1449. One copy of the SF 1449 must bear an original, authorized signature.

- Funds are available for this acquisition.

Miscellaneous Information

-QUOTE SUBMISSIONS: Submission of quote packages shall be via email to SFC Stephanie Nye, Contracting Officer at Stephanie.a.nye2.mil@army.mil and SSG Thien Nguyen at thien.t.nguyen14.mil@army.mil The subject of the email shall contain “W91QVP-24-Q-2000 SVC-NTV Australia”.

The hour and date for receipt of offers is 11:59 PM Hawaiian local time on Jun 7, 2024.

-QUESTIONS PERTAINING TO THE REQUEST FOR QUOTE (RFQ):

Suppliers/offerors are requested to submit any questions or comments via email at…