HVAC Solicitation.pdf

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355) & FAR 37.4, Non-Personal Health Care Services Contract (10 U.S.C. 2304 and 41 U.S.C 253). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Non-

Personal Service, Firm Fixed Price, Non-Personal Service Type, Commercial Item, Purchase Order in response to Solicitation CRHC-24-012 to provide HVAC Services for the Facilities Department at the Cheyenne River Health Center located in Eagle Butte, South Dakota. All orders may be submitted via email to Danielle.chasinghawk@ihs.gov

C. This solicitation is being issued under solicitation number CRHC-24-012.

D. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2023-06 Dated 12/04/2023.

E. This is a 100% Small Business Set-Aside and the associated NAICS code is 238220 Plumbing, Heating, and Air Conditioning Contractors, with a Small Business Size Standard of $19. Million, Product Service Code is H399 Inspection, Miscellaneous

F. Services purchased through this contract will be HVAC Services for the Facilities Dept at the CRHC.

A list of line items, quantities/units of measure at attached. The “Unit Price” is an all-inclusive cost. All “inclusive cost” is defined to include, but not limited to travel, lodging, per diem, benefits, fuel, freight etc., plus all other costs pertinent to the performance of this contract. The period of performance will be a base year, plus the option to exercise four (4) one (1) year options

G. See Attached Pricing/Cost Schedule.

H. Description of Services: Provide Preventative Maintenance to the heating, ventilation, and air conditioning

(HVAC) system at the CRHC required by the attached Performance Work Statement, for the Cheyenne River Health Center, Eagle Butte, South Dakota.

I. The period of performance will include one base year, plus the option to exercise four-1 year option years.

Delivery and acceptance terms for this order are with the PWS. POP: Base Year: 02/01/2024 – 01/31/2025, OY1: 02/01/2025 – 01/31/2026, OY2: 02/01/2026 – 01/31/2027, OY3: 02/01/2027 – 01/31/2028, and

OY4: 02/01/2028 – 01/31/2029.

J. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services (Sept 2023), applies to this acquisition.

Quotes shall be submitted on company letterhead stationery, signed and dated; it shall include, at a minimum;

a. Solicitation number CRHC-24-012

b. Closing Date: January 19, 2024 at 1:00pm MST

c. Name, address, telephone number of the offeror and email address of the contact person

d. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

e. Terms of any express warranty

f. Price and any discount terms

g. “Remit to” address, if different than mailing address;

h. A completed copy of the representations and certifications FAR 52.212-3 (seeFAR 52.212-3(b) for those http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1579_222340 representations and certifications that the offeror shall complete electronically).

i. Acknowledgement of Solicitation Amendments, if issued

j. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Basis of award is Lowest Price, Technically Acceptable “LPTA” factors determining the successful contractor. The Government will not use the formal source selection procedures described in FAR part 15. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers. Offers will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. All non-price factors and sub-factors will be rated as either “acceptable” or “unacceptable”. The Government intends to evaluate and make award without discussion with the offerors other than minor clarifications, unless discussions are determined to be necessary. A decision on the technical acceptability of each offeror’s quotations will be made. For those offeror’s which are determined to be technically acceptable, award will be made to that vendor with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows – Technical Acceptability will be compromised of four subfactors 1). Meeting all areas under “Description / Specifications/PWS 2). Ability to meet the Quarterly Inspection and Testing Schedule 3). Past performance; and 4). Price

1.) Shall provide the services stated in the Description/Specifications/Work Statement 2.) Ability to meet the Quarterly Inspection and Testing Schedule 3.) Past Performance: The offeror shall provide a list of contracts under which they have performed same or similar services to this RFQ requirement within the last three (3) years. The Government shall as sess the offeror’s ability to perform the effort described in the Request for Quote (RFQ).

The assessment process will result in an overall technical rating of Acceptable/Non Acceptable or Neutral/Unknown. Offerors with no relevant past or present performance history shall receive the rating “neutral or unknown”, meaning the rating is treated neither favorably nor unfavorably.

4.) Price: The Bid Schedule must be completed for all line items and will be evaluated as to completeness and reasonableness. The offeror with the lowest technically acceptable prices represents the best value for the Government.

K. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Nov 2023). See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

L. FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (November 2023) – See Attachment in by reference.

M. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders – Commercial Products and Commercial Services (Dec 2023) – See attachment for Full Text.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1657_236576 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2174_322700

N. Offers will be accepted electronically, submit via email to the following:

Cheyenne River Health Center Attn: Danielle Chasing Hawk, Contract Specialist 24276 166th Street, Airport Road, PO Box 1012 Eagle Butte, South Dakota 57625 Email Danielle.chasinghawk@ihs.gov

Questions in reference to this solicitation shall be submitted to the email address listed above. The last day to submit questions is December 29, 2023 at 1:00pm MST. No questions will be answered after this date/time. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors through a solicitation amendment.

O. Points Of Contacts: Danielle Chasing Hawk, Supervisory Contract Specialist, Danielle.ChasingHawk@ihg.gov, 605/964-0605 or Stephanie Red Elk, COR, Stephanie.RedElk@ihs.gov, 605/964-0507, P. Contractor will need a UEI number, TIN number, and be active & registered in SAM at www.sam.gov.

The Government reserves the right to accept or reject services, if the level of performance is unacceptable.

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

mailto:Danielle.chasinghawk@ihs.gov mailto:Danielle.ChasingHawk@ihg.gov mailto:Stephanie.RedElk@ihs.gov http://www.sam.gov/ https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

SERVICES AND PRICES/COSTS

Firm Fixed Price, Non-Personal Services contract, to provide HVAC Services for the Cheyenne River Health Center, located in Eagle Butte, South Dakota. The Period of Performance will be from Date of Award through One(1) Year, with Four-One(1)Year option periods.

BASE YEAR: 02/01/2024-01/31/2025

Item No Descript of Service UNIT QTY

Unit Price

Total Amount

1. Inspection and start-up of boiler at start of heating season

EA 1

2. Midseason preventative maintenance of mini split systems

EA 2

3. Inspection and start-up of Multi-Stack System at start of cooling system

EA 1

4. Midseason preventative maintenance check of chiller system EA 1

5. Annual Inspection and preventative maintenance of trash compactor

EA 1

6. Annual inspection and preventative maintenance of pumps EA 14

7. Annual inspection and preventative maintenance of water heaters

EA 2

8. Quarterly inspection and preventative maintenance of air handling units (11AHU’s x 4 PMI’s)

EA 11

9. Quarterly inspection and preventative maintenance of air compressor (11 AHU's x 4 PMI)’s

EA 3

10. Annual Inspection and Preventative Maintenance of heat pumps

EA 7

11. Annual inspection, calibration and adjustment of air volume control devices (VAV)

EA 319

12. Annual Inspection and Preventative Maintenance of Cabinet Unit Heaters

EA 19

13. Annual Inspection and Preventative Maintenance of Exhaust Fans

EA 6

14. Annual Inspection and Preventative Maintenance of Unit Heaters (1 at start of season, 1 at end)

EA 12

15. Annual Inspection and Preventative Maintenance of Heat Exchanger

EA 1

16. Annual Inspection and Preventative Maintenance of Snow Melt Sensor

EA 1

17. Annual Inspection and Preventative Maintenance of Air Curtain

EA 1

18. Annual Sump Pump Inspection EA 6

19. Semi Annual PRV Inspections and Maintenance (Qty 22 x 2 visits)

EA 22

20. Semi Annual High Plume Fan Inspection and Maintenance (Qty 3 x 2 visits)

EA 3

21. Semi Annual Filter Fan Unit (FFU) EA 3

22. Site Visits for Emergency Repairs Average time of visit is 4 hours onsite and travel

EA 6

23. Estimated Emergency Parts YR 1

24. South Dakota Excise Tax EA 1

GRAND TOTAL FOR BASE YEAR

OPTION YEAR ONE (1): 02/01/2025 THROUGH 01/31/2026

Total Amount

1. Inspection and start-up of boiler at start of heating season

EA 1

2. Midseason preventative maintenance of mini split systems

EA 2

3. Inspection and start-up of Multi-Stack System at start of cooling system

EA 1

4. Midseason preventative maintenance check of chiller system EA 1

5. Annual Inspection and preventative maintenance of trash compactor

EA 1

6. Annual inspection and preventative maintenance of pumps EA 14

7. Annual inspection and preventative maintenance of water heaters

EA 2

8. Quarterly inspection and preventative maintenance of air handling units (11AHU’s x 4 PMI’s)

EA 11

9. Quarterly inspection and preventative maintenance of air compressor (11 AHU's x 4 PMI)’s

EA 3

10. Annual Inspection and Preventative Maintenance of heat pumps

EA 7

11. Annual inspection, calibration and adjustment of air volume control devices (VAV)

EA 319

12. Annual Inspection and Preventative Maintenance of Cabinet Unit Heaters

EA 19

13. Annual Inspection and Preventative Maintenance of Exhaust Fans

EA 6

14. Annual Inspection and Preventative Maintenance of Unit Heaters (1 at start of season, 1 at end)

EA 12

15. Annual Inspection and Preventative Maintenance of Heat Exchanger

EA 1

16. Annual Inspection and Preventative Maintenance of Snow Melt Sensor

EA 1

17. Annual Inspection and Preventative Maintenance of Air Curtain

EA 1

18. Annual Sump Pump Inspection EA 6

19. Semi Annual PRV Inspections and Maintenance (Qty 22 x 2 visits)

EA 22

20. Semi Annual High Plume Fan Inspection and Maintenance (Qty 3 x 2 visits)

EA 3

21. Semi Annual Filter Fan Unit (FFU) EA 3

22. Site Visits for Emergency Repairs Average time of visit is 4 hours onsite and travel

EA 6

23. Estimated Emergency Parts YR 1

GRAND TOTAL FOR OPTION YEAR 1

OPTION YEAR TWO: 02/01/2026 THROUGH 01/31/2027

Total Amount

1. Inspection and start-up of boiler at start of heating season

EA 1

2. Midseason preventative maintenance of mini split systems

EA 2

3. Inspection and start-up of Multi-Stack System at start of cooling system

EA 1

4. Midseason preventative maintenance check of chiller system EA 1

5. Annual Inspection and preventative maintenance of trash compactor

EA 1

6. Annual inspection and preventative maintenance of pumps EA 14

7. Annual inspection and preventative maintenance of water heaters

EA 2

8. Quarterly inspection and preventative maintenance of air handling units (11AHU’s x 4 PMI’s)

EA 11

9. Quarterly inspection and preventative maintenance of air compressor (11 AHU's x 4 PMI)’s

EA 3

10. Annual Inspection and Preventative Maintenance of heat pumps

EA 7

11. Annual inspection, calibration and adjustment of air volume control devices (VAV)

EA 319

12. Annual Inspection and Preventative Maintenance of Cabinet Unit Heaters

EA 19

13. Annual Inspection and Preventative Maintenance of Exhaust Fans

EA 6

14. Annual Inspection and Preventative Maintenance of Unit Heaters (1 at start of season, 1 at end)

EA 12

15. Annual Inspection and Preventative Maintenance of Heat Exchanger

EA 1

16. Annual Inspection and Preventative Maintenance of Snow Melt Sensor

EA 1

17. Annual Inspection and Preventative Maintenance of Air Curtain

EA 1

18. Annual Sump Pump Inspection EA 6

19. Semi Annual PRV Inspections and Maintenance (Qty 22 x 2 visits)

EA 22

20. Semi Annual High Plume Fan Inspection and Maintenance (Qty 3 x 2 visits)

EA 3

21. Semi Annual Filter Fan Unit (FFU) EA 3

22. Site Visits for Emergency Repairs Average time of visit is 4 hours onsite and travel

EA 6

23. Estimated Emergency Parts YR 1

GRAND TOTAL FOR OPTION YEAR 2

OPTION YEAR THREE (3): 02/01/2027 THROUGH 01/31/2028

Total Amount

1. Inspection and start-up of boiler at start of heating season

EA 1

2. Midseason preventative maintenance of mini split systems

EA 2

3. Inspection and start-up of Multi-Stack System at start of cooling system

EA 1

4. Midseason preventative maintenance check of chiller system EA 1

5. Annual Inspection and preventative maintenance of trash compactor

EA 1

6. Annual inspection and preventative maintenance of pumps EA 14

7. Annual inspection and preventative maintenance of water heaters

EA 2

8. Quarterly inspection and preventative maintenance of air handling units (11AHU’s x 4 PMI’s)

EA 11

9. Quarterly inspection and preventative maintenance of air compressor (11 AHU's x 4 PMI)’s

EA 3

10. Annual Inspection and Preventative Maintenance of heat pumps

EA 7

11. Annual inspection, calibration and adjustment of air volume control devices (VAV)

EA 319

12. Annual Inspection and Preventative Maintenance of Cabinet Unit Heaters

EA 19

13. Annual Inspection and Preventative Maintenance of Exhaust Fans

EA 6

14. Annual Inspection and Preventative Maintenance of Unit Heaters (1 at start of season, 1 at end)

EA 12

15. Annual Inspection and Preventative Maintenance of Heat Exchanger

EA 1

16. Annual Inspection and Preventative Maintenance of Snow Melt Sensor

EA 1

17. Annual Inspection and Preventative Maintenance of Air Curtain

EA 1

18. Annual Sump Pump Inspection EA 6

19. Semi Annual PRV Inspections and Maintenance (Qty 22 x 2 visits)

EA 22

20. Semi Annual High Plume Fan Inspection and Maintenance (Qty 3 x 2 visits)

EA 3

21. Semi Annual Filter Fan Unit (FFU) EA 3

22. Site Visits for Emergency Repairs Average time of visit is 4 hours onsite and travel

EA 6

23. Estimated Emergency Parts YR 1

GRAND TOTAL FOR OPTION YEAR 3

OPTION YEAR FOUR (4): 02/01/2028 THROUGH 01/31/2029

Total Amount

1. Inspection and start-up of boiler at start of heating season

EA 1

2. Midseason preventative maintenance of mini split systems

EA 2

3. Inspection and start-up of Multi-Stack System at start of cooling system

EA 1

4. Midseason preventative maintenance check of chiller system EA 1

5. Annual Inspection and preventative maintenance of trash compactor

EA 1

6. Annual inspection and preventative maintenance of pumps EA 14

7. Annual inspection and preventative maintenance of water heaters

EA 2

8. Quarterly inspection and preventative maintenance of air handling units (11AHU’s x 4 PMI’s)

EA 11

9. Quarterly inspection and preventative maintenance of air compressor (11 AHU's x 4 PMI)’s

EA 3

10. Annual Inspection and Preventative Maintenance of heat pumps

EA 7

11. Annual inspection, calibration and adjustment of air volume control devices (VAV)

EA 319

12. Annual Inspection and Preventative Maintenance of Cabinet Unit Heaters

EA 19

13. Annual Inspection and Preventative Maintenance of Exhaust Fans

EA 6

14. Annual Inspection and Preventative Maintenance of Unit Heaters (1 at start of season, 1 at end)

EA 12

15. Annual Inspection and Preventative Maintenance of Heat Exchanger

EA 1

16. Annual Inspection and Preventative Maintenance of Snow Melt Sensor

EA 1

17. Annual Inspection and Preventative Maintenance of Air Curtain

EA 1

18. Annual Sump Pump Inspection EA 6

19. Semi Annual PRV Inspections and Maintenance (Qty 22 x 2 visits)

EA 22

20. Semi Annual High Plume Fan Inspection and Maintenance (Qty 3 x 2 visits)

EA 3

21. Semi Annual Filter Fan Unit (FFU) EA 3

22. Site Visits for Emergency Repairs Average time of visit is 4 hours onsite and travel

EA 6

23. Estimated Emergency Parts YR 1

GRAND TOTAL FOR BASE YEAR 4

1. AGGREGRATED TOTALS

TOTALS

1. Base Year (02/01/2024-01/31/25)

2. Option Year One 02/01/2025-01/31/26

3. Option Year Two (02/01/2026-01/31/2027)

4. Option Year Three (02/01/2027-01/31/2028)

5. Option Year Four (02/01/2028-1/31/2029)

AGGREGRATED TOTAL FOR ALL FIVE

YEARS:

PREVENTATIVE MAINTENANCE AND INSPECTION CONTRACT FOR HVAC

CONTROL SYSTEM, HEATING PLANT AND AIR CONDITIONING SYSTEMS

AT THE CHEYENNE HEALTH CENTER

STATEMENT OF WORK

A. Minimum Requirements to be Considered a Qualified Bidder

1. The Maintenance Contract firm must have a minimum of 3 years’ experience history in the field and present documentation substantiating such.

2. Contractor personnel that will be working on the HVAC systems of the Indian Health Service (IHS) sites must have a minimum of three (3) years of experience and have attended appropriate training to be qualified and proficient in working with automated HVAC control systems. Training must be such that the technician is fully capable of programming with software and troubleshooting the HVAC equipment and the automated control system. Documentation substantiating that these capabilities must be submitted at the time of bidder qualification evaluation.

3. The contracting firm must be a firm with at least 5 years of heat pump maintenance experience or provide documentation showing access to a qualified firm for the repair and alteration of ground source heat pumps and their components.

4. The contracting firm must directly employ formally trained, qualified and experienced technicians in the following disciplines: Boiler and burner maintenance and repair, cooling system (chillers, condensing units, and associated equipment) maintenance and repair, ventilation and heating equipment maintenance and repair, and maintenance and repair of direct digital control systems for HVAC systems.

5. Contractor personnel must have at least one (1) year of experience working in Health Care facilities and provide documentation of past experience.

B. Effective Dates of Coverage

The performance period for this contract shall be 365 days (one year) starting from the date of award. The contract can be extended utilizing four (4), one year option extensions, for a total of five (5) years if determined to be in the best interest of the government.

C. Scope of Work

The work under this procurement shall be accomplished at the Cheyenne River Heath Center, Eagle Butte, South Dakota.

The contractor shall perform all tasks under preventative maintenance tasks that are pertinent to the equipment located at the site during the first year of contract. As the IHS maintenance staff, under the tutelage of the contractor personnel, becomes more proficient in the care and maintenance of the HVAC equipment, it is assumed that the services required of the contractor in subsequent years could be diminished.

The contractor will make a minimum of six scheduled site visits during the contract year. These site visits will be to perform inspection and testing utilizing the existing DDC system, seasonal start-up, shutdown and lay-up of the heating and cooling systems and maintenance as required. Two days prior to making one of the scheduled visits, the contractor shall contact the Facility Manager at the site to schedule the visit.

The contractor shall respond to emergency service calls within four (4) hours after the call is initiated. The contractor shall respond to non-emergency service calls that are required outside the scheduled site visits, during normal working hours. After each scheduled site visit or service call, the contractor shall prepare a written report of the activities, findings and recommendations. One copy of the report shall be delivered to the Facility Manager at the site and a second copy shall be delivered to the Project Officer’s Representative (POR). The contractor shall bid on the listed amount of emergency visits per year on the bid schedule. In the event any additional visits are required, they shall be billed to the Cheyenne River Health Center as an additional cost.

The contractor shall employ only experienced and qualified service personnel that are directly employed or supervised by the contractor.

The contractor shall provide a planned preventative maintenance program schedule that has been developed specifically for the HVAC and building automation system at this location.

D. Site Information

EQUIPMENT LIST:

Boiler (1 each) Circulation Pump (15 each) Mechanical Room (14) EMS Mechanical Room (1) Water Heater (3) Air Handler Unit (10 each) Make Up Air Unit (1 each) Multi-stack Chiller (1) Trash Compactor (1)

Split System Air Conditioner (2 each) Air Compressors (3) Aire Compressor (1) Medical Air (2) Heat Pump Unit (6 each) Lower Level (5) EMS Addition (1) VAV Boxes (318) Power Roof Ventilator (18 total) Cabinet Unit Heater (19 total) Exhaust Fan (8 total) S&B: SQB, SQD – belts, lubrication (2x/annual) S&B: DB – belts, lubrication (2x/annual) S&B: TXB, TXB-W, TXB-RHUL – belts, lubrication (2x/annual) Power Roof Ventilators PRV (1 each) Unit Heater (12) Heat Exchanger (plate) Humidification System (4 total)

AHU 3, 6, 9 and 10 Snow Melt Sensor (1)

The bid schedule indicates the estimated quantities of various equipment at the site covered by this statement of work.

E. Services

1. Start-Up: The contractor shall perform heating equipment and controls inspection and start-up prior to the heating season. The contractor shall perform cooling equipment and controls inspection and start-up prior to the cooling season and one mid-season cooling check on all cooling equipment and controls.

2. Repair and Replacement: The contractor shall provide labor to replace worn equipment as requested by the Facility Manager at the site. No work shall be done or parts installed without prior authorization.

3. Reports and Recommendations: After each visit to the site, the contractor shall provide a service report and review it with the Facility Manager of the site. Any recommendations the contractor may have to improve the efficiency and/or performance of the current operations at the site shall be submitted in writing to the Facility Manager and the

COR.

F. Preventative Maintenance Tasks

1. Boiler

• Check safety relief valve.

• Check temperature controls

• Inspect piping and connections.

• Check and inspect low water cutoffs.

• Check make-up water system.

• Check combustion air intake system.

• Inspect valves.

• Inspect water level gauge glass and controls.

• Check contacts on all controls.

• Check make-up water, clean and adjust as needed.

• Check fire-side of boiler and stack, clean as needed.

• Inspect refractory.

• Blowdown mud legs.

• Blowdown gauge glass.

• Blowdown main.

• Blowdown all low-water cutoffs.

• Check burner operation, pull and clean as needed.

• Check combustion blower, clean as needed.

• Check combustion controls.

• Check gas regulator.

• Check gas pressure safety controls.

• Check for gas leaks at all valves and connections.

• Check gas vents.

• Check gas meter.

• Check burner control system.

• Check linkages.

• Check for proper ignition.

• Check pilot for proper operation.

• Check flame detection safety controls for proper operation.

• Perform combustion analysis and make adjustments as needed.

2. Pumps

• Lubricate pump and motor bearings per manufacturer’s recommendations.

• Tighten all nuts and bolts. Check motor mounts and vibration pads for wear and deterioration. Replace or adjust as needed.

• Visually check pump alignment and coupling.

• Check motor operation and condition.

• Inspect electrical connections and contactors.

• Inspect and clean strainers, check hand valves.

• Inspect mechanical seals or pump packing. Replace or adjust as needed.

• Verify accuracy of gauges.

• Clean external surfaces as needed.

• Check suction and discharge pressures.

3. Water Heaters

• Check safety relief valve

• Check temperature and safety controls including pilot and main gas controls.

• Inspect piping and connections.

• Check gas pressure, gas regulator and gas valve.

• Check pilot, main gas ignition and operation.

• Check combustion room air intake system.

• Inspect valves and blowdown or flush main tank drain.

• Check contacts and connections on all controls and tighten as needed.

• Check water connections, tighten as needed.

• Clean fire-side, burner and pilot as needed.

• Check pilot tubing, replace as needed.

• Check ignition wiring, replace as needed.

• Check electrodes, clean and adjust or replace as needed.

• Check venting.

4. Air Handling Units

• Inspect and clean fan/blower assembly as needed.

• Lubricate fan and motor bearings per manufacturer’s recommendations.

• Inspect belts and sheaves. Adjust or replace as needed.

• Tighten all nuts and bolts.

• Inspect motor mounts and vibration pads. Adjust or replace as needed.

• Check motor operation.

• Inspect electrical connections and contractors.

• Lubricate and adjust associated dampers and linkage.

• Check fan operation.

• Clean outside air intake screen.

• Inspect and clean drains and drain pans.

• Inspect and clean strainers, check steam traps and hand valves.

• Check filter advancing mechanism. Lubricate and adjust as required.

• Inspect filters.

• Check heating and cooling coils.

• Inspect humidifier on AHU #3, 6, 9 & 10.

• Clean external surfaces as required.

5. Multi Stacks

• Inspect for visibly loose or damaged components

• Inspect thermal insulation for integrity

• Clean external surfaces as needed.

• Check terminals for tightness, tighten as necessary

• Clean control panel interior as needed.

• Visually inspect components for signs of overheating

• Verify compressor heater operation

• Test and calibrate equipment protection and operating controls

• Inspect for leaks

• Perform compressor vibration test

• Acid test oil sample

• Clean condenser coils

• Review manufacturer’s recommendations for start-up

• Check auxiliary equipment operation.

• Log all operating conditions after unit stabilizes

• Review operating procedures

• Review chiller operation

• Annual cleaning of the heat exchangers conducted in non-cooling season while shut down.

o Isolate chiller (both condenser and chiller water circuits) o Drain chiller o Black flush chiller with water to remove foreign material o Fill chiller with clean water o Make sure that any chemical used is compatible with copper and stainless steel.

o DO NOT use hydrochloric acid or sulfuric acid to clean Multi

Stacks o If there is a rise in discharge pressure, reduction in evaporation heat transfer, low suction pressure or low chiller water temps, a cleaning needs to be done more than annually.

• Water should be tested for chloride annually. Concentrations cannot be above 300 ppm.

• Inspect for water impurities

• Inspect for system impurities

• Inspect for cooling tower impurities

• Clean strainers at the end of every cooling season

• Clean chilled water filter strainers when evaporator is operating at

52 psig or 10-12 psig below normal

6. Trash Compactor

• Check control panel indicator lights

• Check panel switches

• Check that limit switches are operational.

• Inspect motor starter contacts

• Ensue relays are well seated

• Tighten electrical connections in control panel when needed.

• Inspect overloads and heaters

• Inspect cords, conduit, and sealties

• Check unit cycle time: extend time in seconds and retract time in seconds.

• Check incoming voltage

• Inspect for leaks in hoses and fittings

• Check oil level and quality

• Check system pressure

• Check system PSI

• Inspect hoses for wear and abrasion

• Check directional valve

• Check and oil shredder gear box

• Tighten anchor bolts when needed

• Inspect wiper blade

• Inspect cylinder mount and pin

• Inspect loading door linkage, cables or chains

• Inspect container attachment points

• Inspect bale ejection system

• Inspect turnbuckles

• Clear top of presshead

• Check safety gates, doors, and latches

• Check shredder chain tension

• Check shredder sprockets for wear

• Remove access covers and clean debris behind compactor ram

• Grease turnbuckles

• Grease chamber door latch

• Grease presshead guides

• Grease casters/rollers

• Grease door hinges

• Grease shredder bearings

7. Duct Free Condensing Units

• Check oil pressure and charge when needed.

• Check coils for dirt and debris and clean as needed.

• Check for leaks.

• Check drain pans and drain as necessary.

• Check fan.

• Check pressure relief valve.

• Check high pressure switch.

• Check refrigerant levels and add and charge as needed.

• Remove all debris from within and around unit.

• Inspect belts, pulleys, and mounts, adjust as needed.

• Lubricate fan and motor bearings per manufacturer’s recommendations.

• Inspect electrical connections, contactors, relays, and operating/safety controls.

• Check motor operation.

• Inspect and clean fan blades as required.

• Check operation. Adjust as needed.

8. Air Compressor

• Drain tank and check traps

• Change oil and check oil pressure

• Check belt and sheaves.

• Check suction filter.

• Check and inspect unloader and check-valve.

• Check high pressure safety valve.

• Check motor operating conditions and lubricate

• Check PE switch, starter and alternator.

• Record compressor run time.

9. Heat Pumps

• Inspect for any visibly loose or damaged components

• Inspect filters, blower, and indoor coil for dirt and other obstructions

• Verify correct electric control

• Verify correct thermostat operation

• Inspect electrical terminals, and, if necessary, clean and tighten connections, and apply nonconductive coating.

• Check compressor

• Lubricate motors, and inspect belts for tightness and wear

• Check above ground pipes and connectors

• Check for leaks

• Check anti-freeze/coolant fluid levels and concentrations

• Check radiators and bleed system

10. VAV Boxes

• Inspect hot water coil

• Clean fins via the access panel upstream of the water coil

11. Power Roof Ventilators - Annual

• Check that motor turns freely

• Inspect belt for radial cracks, ply separation, irregular wear and proper fit, neither too tight nor too loose

• Check sheave set screws to ensure tightness

• Apply lubricant if necessary

• Inspect rotating wheel or propeller for damage

12. Cabinet Unit Heaters

• Check for Unusual Noise and Vibration

• Inspect inside components and surfaces

• Apply lubricant to bearings if necessary

• Check Filters

• Verify Heating/Cooling Operations

13. Exhaust Fans

• Inspect belt for radial cracks, ply separation, irregular wear and proper fit, neither too tight nor too loose

• Lubricate Bearings

• Check Return Air Fan (Remove if for exhaust only)

• Check Filters

• Clean Inside Surfaces

14. Unit Heaters

• Drain Drop Legs and Traps for Air

• Clean Coils

• Clean Entire Unit

• Verify Operation

15. Heat Exchanger

• Inspect/Clean head assembly and water side components

• Clean flanges

• Reassemble

• Check for system leaks

16. Humidification AHU# 3,6,9 &10

• Check for leaks

• Clean annually

• Check filter and replace as needed

• Check for hard water build up

17. Snow Melt System - Annual

• Check for leaks by pressure testing

• Check sensor contacts and clean

CLAUSES INCORPORATED BY REFERENCE

(Non-Personal Service Purchase Order(s))

FAR CITATION: 52.252-2: Clauses Incorporate by reference with the same force and effect as if they were given in full text. Upon request the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es).

https://www.acquisition.gov/browse/index/far

I. Federal Acquistion Regulations (FAR) (48 CFR Chapter 1) Clauses

No. FAR Citation Clause Title Clause Date______

1. 52.202-1 Definitions June 2020

2. 52.203-3 Gratuities April 1984

3. 52.203-12 Limitation on Payments to Influence Certain June 2020

Federal Transactions

4. 52.203-17 Contractor Employee Whistleblower Rights June 2020

And Requirement to Inform Employees of Whistleblower Rights

5. 52.204-4 Printed or Copied Double-Sided on May 2011 Postconsumer Fiber Content Paper

6. 52.204-7 System for Award Management October 2018

7. 52.204-9 Personal Identity Verification of Contractor January 2011

Personnel

8. 52.204-13 System for Award Management October 2018 Maintenance

9. 52.204-16 Commercial and Government Entity Code August 2020

Reporting

10. 52.204-17 Ownership of Control of Offeror August 2020

11. 52.204-18 Commercial and Government Entity Code August 2020

Maintenance

12. 52.204-19 Incorporation by Reference of December 2014

Representations and Certifications

13. 52.209-2 Prohibition on Contracting with Inverted November 2015

Domestic Corporation - Representation

14. 52.212-1 Instructions to Offerors – Commercial September 2023

Products and Commercial Services

15. 52.212-4 Contract Terms and Conditions December 2022

Commercial Products and Commercial Services

16. 52.225-25 Prohibition on Contracting with Entities June 2020

17. 52.232-39 Unenforceability of Unauthorized June 2013 Obligations https://www.acquisition.gov/browse/index/far

18. 52.232-40 Providing Accelerated Payments to Small March 2023 Business Subcontractors

19. 52.233-2 Service of Protest September 2006

20. 52.237-1 Site Visit April 1984

21. 52.237-2 Protection of Government Buildings April 1984

Equipment, and Vegetation

22. 52.242-13 Bankruptcy July 1995

23. 52.242-15 Stop-Work Order August 1989

24. 52.247-34 F.o.b. Destination November 1991

25. 52.253-1 Computer Generated Forms January 1991

II. Federal Acquistion Regulations (FAR) (48 CFR Chapter 1) Clauses in Full Text

No. FAR Citation Clause Title Clause Date_ ______

1. 52.204-24 Representation Regarding Certain November 2021

Telecommunications and Video Surveillance Services or Equipment

2. 52.212-3 Offeror Representations and Certifications - September 2023 Commercial Products and Commercial Services (See attached)

3. 52.212-5 Contract Terms and Conditions Required to September 2023 Implement Statues or Executive Orders – Commercial Products and Commercial Services (See attached)

4. 52.217-8 Option to Extend the Services November 1999

6. 52.217-9 Option to Extend the Term of the Contract March 2000

7. 52.232-19 Availability of Funds for the Next Fiscal Year April 1984

8. 52.252-1 Solicitation Provisions Incorporated by February 1998 Reference

9. 52.252-2 Clauses Incorporated by Reference February 1998

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph

(v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing— (1)A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known);

and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial

Services.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

https://www.acquisition.gov/far/part-12#FAR_12_301 https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25 of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121 https://www.ecfr.gov/current/title-13/part-121

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.