RFQ_-_16Q652_Cell_Sorter_with_Biosafety_Cabinet.pdf

Request for Quote (RFQ) - Cell Sorter with Biosafety Cabinet

The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda.

Additional information regarding USU can be found on our website: www.usuhs.mil.

USU has a requirement for a cell sorter with biosafety cabinet, which will be housed in our

Biomedical Instrumentation Center (BIC). The requested cell sorter is needed for many research projects that are conducted by USU scientist and PhD students. Due to high demand for cell sorting, BIC’s Flow Cytometry Core is being utilized more to the extent that an additional cell sorter is required. The requested instrument will double our cell sorting capability, so that

BIC can meet the demands of USU researchers.

BIC currently is using a BD FACSAria III cell sorter, which we intend on continuing to use.

This is a combined synopsis/solicitation for commercial items in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 – Acquisition of Commercial Items and FAR

Part 13 – Simplified Acquisition Procedures, to include FAR Subpart 13.5, Simplified

Procedures for Certain Commercial Items. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-87-1 (March 16, 2016) and Defense

Federal Acquisition Regulation Supplement (DFARS) (March 25, 2016).

In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation.

Required Specifications:

http://www.usuhs.mil/ http://www.usuhs.mil/

Offerors responding to this RFQ, must submit a quote for a cell sorter with biosafety cabinet meeting the following required specifications.

REQUIRED SPECIFICATION JUSTIFICATION FOR SPECIFICATION

4 Lasers (405nm, 488nm, 561nm, 635nm)

For scientific consistency, BIC needs to be able to use the existing instrument and the new one interchangeably. An identical configuration to our current cell sorter is required.

Enclosed Biosafety Cabinet

BIC works with human and/or potentially hazardous materials (BSL 2+ level)

Software - See Desired

Specifications for Preferred Software

Desired Specifications:

The following specifications are desired and not required. Offerors responding to this requirement are not required to quote a cell sorter with biosafety cabinet meeting all the desired specifications listed below; however quotes meeting or exceeding more of the desired specifications, may be considered more advantageous to the Government.

DESIRED SPECIFICATIONS

BD FACSDiva Software v8.o or later - BIC Flow Cytometry facility currently has 3 BD

Biosciences flow cytometers and they are all operated through the BD FACSDiva software.

It is beneficial to have similar software in the instruments as a prolonged period is needed to understand the software. Multiple researchers use the equipment and it would be necessary to train all of them on the use of different software.

4 way sort

Detection of 14 colors simultaneously

The selected contractor is required to provide installation and training. No government furnished equipment or supplies will be provided to the selected contractor for installation or training. Installation and training shall be coordinated with the technical end-user, who will be identified in the purchase order. All work must be conducted during normal business hours

(Monday – Friday: 8:00 AM local time – 4:00 PM local time, excluding Federal Holidays).

Evaluation

The government intends to award a single firm-fixed priced (FFP) purchase order to the offeror representing the best value to the government based on the evaluation factors listed below.

Evaluation factors are listed in order of importance, with most important listed first. The government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the highest technically evaluated offeror.

The government reserves the right to award without discussions.

Evaluation Factors (Listed in order of importance):

Technical – Offerors must provide product literature, which demonstrates the capabilities of the quoted item(s). At a minimum the product literature must demonstrate how the quoted item meets the required specifications and the desired specifications quoted. Information on warranty, installation, training and delivery lead-time must be included in the quote submission and will be evaluated. The government reserves the right to utilize technical

(i.e., trade magazines) and customer reviews/references, if needed, as part of the technical evaluation for the quoted equipment/supply.

In addition to providing product literature, offerors must also submit the completed table below with their quote submission*:

QUOTED SPECIFICATION -

COMPLETED BY

OFFEROR

PAGE # SPECIFICATION

ADDRESSED IN

PRODUCT LITERATURE -

COMPLETED BY

OFFEROR

REQUIRED SPECIFICATION

4 Lasers (405nm, 488nm, 561nm, 635nm)

Enclosed Biosafety Cabinet

DESIRED SPECIFICATIONS

BD FACSDiva Software v8.o or later - Software is required, offerors must provide product literature for the quoted software

4 way sort

Detection of 14 colors simultaneously

Place of Manufacture

Warranty - 1 Year

*Offerors who fail to provide the completed chart above, may be considered non-responsive.

Price – Offerors must include all applicable costs (Example: Components, Warranty, Training, Shipping) in their quote. Offerors are encouraged to provide pricing for the following OPTIONAL extended warranty periods. The Government, at award, may choose to include an extended warranty.

One Year Extended Warranty

Two Year Extended Warranty

Three Year Extended Warranty

Four Year Extended Warranty

Five Year Extended Warranty

Past Performance – IAW DFAR subpart 213.106-2, the Government will consider data available in the statistical reporting module of the Past Performance Information Retrieval

System (PPIRS-SR). Offerors without a record of relevant past performance information in

PPIRS-SR for the FSC or PSC being procured, will not be evaluated favorably or unfavorably for its past performance history. The applicable FSC code is 6640.

Offerors must also submit the following with their quote, if not completed in SAM registration:

Completed copy of provision 252.209-7991

Completed copy of provision 52.209-2

Completed copy of provision 52.209-5

Completed copy of provision 52.209-7

Completed copy of provision 252.225-7020

See attached list for applicable provisions and clauses for this requirement.

Quoted items must be new. Quotes for refurbished equipment will not be considered.

Offerors must also indicate in quote where item is manufactured.

Items will be shipped to Bethesda, MD.

Deadlines:

Questions/clarifications regarding this solicitation must be submitted via email to michelle.creenan@usuhs.edu by April 13, 2016. Any question received after April 13th will not be answered. Questions will not be answered over the phone or submitted by any other means.

All questions will be answered in an amendment to the solicitation posted on or around April

15th. It is the offeror’s responsibility to monitor FBO.gov for any amendments.

Quote packages are due by 11:00 PM Eastern Local Time on April 21st. Quotes must be submitted via email to michelle.creenan@usuhs.edu. Quotes will not be accepted by any other means. Late quotes will not be considered. Offerors will receive an email confirmation that their quote was received and whether it was on time or late within two (2) business days.

Quote packages should include a cover sheet that provides the following information:

Company Name

Point of Contact, to include email and phone number

DUNS Number

Statement that includes acknowledgement of latest amendment number (if applicable).

Failure to acknowledge the most recent amendment number, may render an offeror’s quote non-responsive.

Note: This requirement is subject to FAR clause 52.232-18 (Subject to Availability of Funds).

Funds are currently not available; however it is anticipated funding will be made available.

mailto:michelle.creenan@usuhs.edu mailto:michelle.creenan@usuhs.edu