ICEX2018_-_Air_Charter_Services_PWS_(DRAFT)_rev0.4.pdf

Performance Work Statement (PWS)

For

Ice Exercise (ICEX) 2018

Ice Camp Air Charter Services

To

Undersea Warfighting Development Center Detachment Arctic Submarine Laboratory

September 12th, 2017

UWDC Detachment Arctic Submarine Laboratory Performance Work Statement

Table of Contents 1 Scope

2 References

2.1 Reference Documents

3 Requirements

3.1 Charter Aircraft Services

4 Government Furnished

4.1 Government Furnished Equipment

4.2 Government Furnished Information

5 Period of Performance

6 Contractor Key Personnel

6.1 Aircraft Pilot

7 Evaluation Criteria

7.1 Air Operator Capability and Experience

7.2 Pilot Experience

7.3 Aircraft Capability

7.4 Cost

BACKGROUND

The U.S. Navy’s Undersea Warfighting Development Center (UWDC) Detachment Arctic Submarine Laboratory’s mission is to support the fleet as the “center of excellence” for Arctic matters to enable the submarine force to safely and effectively operate in the unique Arctic Ocean environment, develop and train forces in the tactics, techniques, and procedures required for Arctic operations and exercises;

develop and maintain personnel with expertise in Arctic-specific knowledge, skills, and capabilities; plan and coordinate technical development, operations test and evaluations and employment of systems that assure access for Navy forces to engage in the Arctic region; and coordinate with organizations on Arctic-related matters.

A primary means to meet this mission is through an Ice Exercise (ICEX). ICEX is the Navy's RDT&E exercise used to validate and assess operational readiness of the submarine force in the Arctic while continuing scientific research and military training in extreme cold conditions and the undersea environment. The U.S. Navy has been conducting Arctic and undersea exercises since the 1940's, to include the first under-ice dive by the USS Boarfish (SS 327) in 1947. These exercises to extend arctic exploring and submarine operations under the polar ice canopy became known as Ice Exercises. The frequency and scope of these ice exercises have changed over the years to include a more robust submarine support capability on the ice through an "ice station" or "ice camp." Aircraft that can take off and land on drifting sea ice is required to support these ice camps.

1 SCOPE

This statement of work (SOW) describes the tasks required of the contractor to support the Undersea Warfighting Development Center Detachment Arctic Submarine Laboratory by providing air chartered services to the ice camp.

2 REFERENCES

Reference Documents

a. CFR Title 32 Part 861, DOD Commercial Air Transportation Quality and Safety Review Program.

b. DOD Instruction 4500.3, DOD Commercial Air Transportation Quality and Safety Review Program.

3 REQUIREMENTS

Charter Aircraft Services Contracts for Air Charter Services will be contingent upon air operators approval from the DoD Commercial Airlift Review Board (CARB) in accordance with References 2.1.a and 2.1.b. Air Operators do not need to be DoD approved to submit proposals for chartered air services but they will need to go through the DoD approval process and get DoD approval in order to conduct the work.

All aircraft will conduct operations from Deadhorse, Alaska Airport (ICAO: PASC, IATA: SCC) and support an ice camp approximately 150 NM to 225 NM from the airport. All aircraft must be equipped with GPS, navigation, and communication equipment. The ice camp will have VHF and Iridium communications, heated shelters, electrical power, real-time weather observations and forecasts, berthing, and food as required. Air Operators are expected to procure fuel for their aircraft.

The projected dates, service periods, service durations, and flight hours are notional and subject to change pending planning during the duration of the contract. All listed preferences are not requirements and aircraft that do not meet preferences will still be evaluated.

Pioneering Flight with Virgin Landing (CLIN 0001)

Contractor shall conduct Virgin Landings. The Virgin Landing flight is the aircraft that conducts the initial landing on the sea-ice; there is no person on the ice at this time and no physically measured ice thickness. The plane may use wheels, skis, or a combination and have endurance minimum of five hours to travel to various ice floes, which have been selected by the Navy through satellite imagery analysis, approximately 150 NM to 225 NM from Deadhorse Airport (SCC) in Prudhoe Bay, Alaska. The aircraft must be able to operate without a groomed runway. The aircraft operator and pilot must have experience with virgin landings. The aircraft must be able to take off and land on the sea-ice in under 2000 feet but a distance of 1000 feet or less is preferred.

The aircraft shall accommodate at least the pilot and one passenger (a representative from the Navy), although the capability to accommodate four or more passengers is preferred. The experienced pilot will select a suitable landing site on the ice floe with guidance and concurrence from Navy personnel. The aircraft must also provide capacity for 200 lbs of ice auger equipment and emergency survival gear; capacity to support higher payload is preferred.

Projected Service Period: 24 February – 01 March 2018 Projected Flight Hours: 30 total flight hours Minimum Flight Hours: 25 total flight hours

General Purpose Aircraft (Personnel and Cargo) (CLINs 0002 and 0003)

Contractor shall conduct charter aircraft service for a General Purpose Aircraft to carry cargo and personnel to support the construction, sustainment, and demobilization of the ice camp. The aircraft must be able to operate from a 1500 ft compacted snow or ice runway for both takeoff and landings with a payload of at least 2500 lbs. The aircraft must support at least nine passengers with personal bags (e.g. 40 lb duffle bag) although aircraft that supports more passengers is preferred.

An aircraft that can make round trips to the ice camp without refueling at the ice camp is preferred. An aircraft that has the ability to overnight at the ice camp is also preferred although normal operations are to overnight at Deadhorse Airport. The preferred minimum aircraft cargo door dimensions are 48 in (W) x 48 in (H). Aircraft must be able to support at least two round trips to the ice camp each day; three round trips per day capability is preferred assuming the ice camp is 200 nautical miles from Deadhorse Airport.

Projected Service Period: 28 February – 27 March 2018 (CLIN 0002) Projected Flight Hours: 162 total flight hours Minimum Flight Hours: 100 total flight hours

A second General Purpose Aircraft is also required for just the initial ice camp selection and build, two weekends, and the demobilization. This General Purpose Aircraft must also meet the requirements listed above.

Projected Service Periods: 01 – 06 March 2018, 10 – 11 March 2018, 17 – 18 March 2018, 22 – 27 March 2018 (CLIN 0003) Projected Flight Hours: 84 total flight hours Minimum Flight Hours: 50 total flight hours

Cargo Aircraft (CLIN 0004)

Contractor shall conduct or contract for charter aircraft service for a Cargo Aircraft. This aircraft will be required to support the ice camp during the initial build, during heavy load operations, and the ice camp demobilization. The aircraft must be able to operate from a 3000 feet compacted snow or ice runway for both takeoff and landings with a payload capacity of at least 4000 lbs;

6000 lbs payload capacity is preferred. Rear loading ramp, rollers (internal and rear ramp), and loading trailers are preferred. Aircraft must be able to transport objects with lengths up to 19 feet.

Aircraft must be able to support at least two round trips to the ice camp each day. Rear loading fixed wing aircraft and rotary wing aircraft may be proposed for tasking if they meet the operational range and payload weight and length requirements.

Projected Service Periods: 28 February – 27 March 2018 Projected Flight Hours: 150 total flight hours* Minimum Flight Hours: 80 total flight hours

*Project Flight Hours for Cargo Aircraft based on capability of a Casa 212 aircraft. Other aircraft may provide different cargo transport capability (higher or lower), which accounts for the wide spread between minimum and projected flight hours for this requirement.

Rotary Wing Aircraft (CLINs 0005 and 0006)

Contractor shall conduct or contract for charter aircraft service for helicopter services at the ice camp. This shall include helicopter transport of personnel and equipment between the ice camp and remote ice locations (e.g. several miles from the ice camp), emergency medical evacuations (from ice camp back to Prudhoe Bay, Alaska or Barrow, Alaska depending upon location of the ice camp), and recovery of exercise equipment (i.e. sling load a 2800 lb object and transport it back to the ice camp). Instrument flight rules (IFR) capability required to support unlikely and unplanned emergency evacuation of personnel at night. Helicopter must be able to sling payloads up to 2800 lbs for a 20 minutes flight. Helicopter must also have passenger capacity of at least five passengers although eight passenger capacity is preferred. The ice camp can provide fuel containment for the helicopter fuel at the ice camp along with other aircraft support equipment (e.g. berms, fuel transfer equipment, generator, aircraft heater). The air operator is required to procure the helicopter fuel; the Navy can transport the fuel to the ice camp (see PWS 4.1.a). The ice camp will provide lodging and food on the ice for the helicopter crews.

Projected Service Periods: 4 – 22 March 2018 (CLIN 0005) Projected Flight Hours: 57 total flight hours Minimum Flight Hours: 35 total flight hours

A second helicopter is also required for a shorter duration. This helicopter must also meet the requirements listed above.

Projected Service Periods: 6 – 19 March 2018 (CLIN 0006) Projected Flight Hours: 48 total flight hours Minimum Flight Hours: 35 total flight hours

4 GOVERNMENT FURNISHED

Government Furnished Equipment / Services

a. The government will provide fuel containment systems (i.e. berms) for the helicopter fuel at the ice camp. The government will transport the Air Charter Service-procured helicopter fuel to the ice camp if it is in 55 gallon drums or other similarly sized containers.

The government can assist in fuel movements at the ice camp.

b. The government will provide a heated working space up to 100 square feet at the ice camp for the helicopter crew equipment.

c. The government will provide 2KW portable inverter generators at the ice camp. The government will also provide the fuel to run these portable generators as necessary to support aircraft electrical requirements.

d. The government will provide lodging and sustenance for helicopter personnel while at the ice camp. Lodging will be provided at the ice camp through tents that are shared with other ice camp personnel. All meals will be provided for the helicopter crew at the ice camp.

e. The government will rent a hangar facility in Deadhorse, Alaska. All aircraft supporting the ice camp will be able to utilize the hangar apron for their aircraft.

Government Furnished Information

a. The government will provide information suitable for the ice camp operations. This information may include radar and satellite imagery, meteorological observations and forecasts, and sea ice measurements.

5 PERIOD OF PERFORMANCE

The overall projected period of performance is 24 February 2018 through 27 March 2018. Each aircraft requirement has its own period of performance as delineated in PWS 3.1.1 – 3.1.4.

6 CONTRACTOR KEY PERSONNEL

Aircraft Pilot The aircraft pilot is considered Key Personnel. Any proposal must include a resume or CV which provides evidence of expertise and experience landing the proposed aircraft on drifting sea-ice.

7 EVALUATION CRITERIA

The contractor will be evaluated on the following criteria using a Best Value Continuum Tradeoff Process (IAW FAR 15.101-1). Section 7.1 (Air Operator Capability and Experience) and Section7.2 (Pilot Experience) are equally weighted and are weighted higher than Section 7.3 (Aircraft Capability) and Section 7.4 (Price).

Air Operator Capability and Experience Describe the aircraft operator experience in operating aircraft on sea-ice.

Describe the aircraft operator experience conducting virgin landings on drifting ice floes (for Virgin Landing PWS 3.1.1 requirement only).

The aircraft operator must provide evidence of past performance with references. Complete Attachment A, Past Performance.

Describe the air operator’s capability to provide a backup aircraft in the event that the designated aircraft becomes unavailable.

Pilot Experience Provide a resume or CV for all pilots. Include applicable experience and expertise landing the proposed aircraft on ice floes.

Describe the aircraft operator capability to provide an alternative pilot in the event that the pilot becomes unavailable.

Aircraft Capability

Provide information to include manufacturer, model, age, cruising speed, and condition of the aircraft proposed.

Provide the payload capability in regards to number of personnel (passengers) and equipment (pounds) and the take-off and landing distances on the sea-ice. Shorter take-off and landing distances are preferred and higher passenger and payload capacity is preferred.

Provide the operational range capability in regards to varying payloads (in pounds). (For example, when carrying 2,500 lb payload, the range of the aircraft is XXX nautical miles. When carrying 3,000 lb payload, the range of the aircraft is XXX nautical miles.) A chart depicting these values is recommended. Values should assume the aircraft is equipped for ice landings.

Provide minimum ice thickness required to land and take off from the sea ice.

Provide information on any additional support equipment if available, such as a powered winch (for Cargo air craft), cargo ramp (for side loading aircraft), or any other equipment that may be useful for operations on the ice.

Price The contractor shall provide a firm-fixed-price (FFP) hourly rate. The hourly rate shall include all costs associated with performing the missions, to include aircraft relocation fees, incidentals (e.g. apron fees, equipment rentals, room and board in Prudhoe Bay, Alaska, etc.), fuel costs, and other fees as appropriate.

Interested contractors are not required to provide all services in the PWS. Air operators may propose to meet any aircraft requirement in the PWS.