Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make changes for clarif ication purposes to the follow ing clauses and extend the offer due date.

1. ADDENDUM TO FAR 52.212-1, Section 3. Volume III-Small Business Commitment

2. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Section 5.1.3 Factor 3-Small Business Comittment and Section 5.2 Order of Importance

The offer due date is changed from 29 May 2012 01:00 PM to 04 Jun 2012 01:00 PM.

The POC for this amendment is Ms. Amy M. Miller 618-220-7078 amy.miller@ustranscom.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-May-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC711-12-R-R005

X 9B. DATED (SEE ITEM 11)

27-Apr-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-May-2012

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC711-12-R-R005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-May-2012 01:00 PM to 04-Jun-2012 01:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

A. General Instructions.

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

1.1. The Government shall not conduct a pre-proposal conference for this solicitation.

2. The response shall consist of four (4) separate volumes: Part I – Technical Capability; Part II – Past Performance; Part III – Small Business Commitment; and Part IV – Price Proposal and Contract Documentation.

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

3. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

3.1. Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation will be accepted only in writing. Submit to:

USTRANSCOM/TCAQ-R

ATTN: Mr. Chad M. Hankins 508 Scott Drive, Bldg 1900W Scott AFB, IL 62225-5357 Or Telefax Number (618) 220-7918 Or chad.hankins@ustranscom.mil

The request should be in the following format:

Reference: Section , Page , Paragraph

Question: .

3.1.1. Written questions will be answered in writing and provided to all offerors via posting to FedBizOps.

However, due to the time required to research a question and provide an answer via an amendment, questions received less than 14 calendar days prior to the due date of offers specified in this solicitation may not be answered.

4. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their corporation and experience, and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

5. Proposal Format.

a. Proposals shall be on 8 ½” x 11” paper except for fold-outs used for charts, tables, or diagrams which may not exceed 11” x 17”.

b. A page is defined as one face of a sheet of paper containing information.

c. Typing shall not be less than 12 pitch except for figures and diagrams, where smaller is acceptable as long as it is readable.

d. All pages shall be numbered sequentially in Volumes I, II, III, and IV. Page numbers shall be located at the bottom, center of each page.

e. Offers shall submit their proposals in three-ring, loose leaf binders. The binders shall lie flat when open.

A cover sheet should be bound in each binder, clearly marking as to volume number, title, copy number, solicitation identification and the offeror’s name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. The proposal shall be submitted in the following numbers and arrangement: Four three-ring loose-leaf binders (one original and three copies) for Volumes I, II, III, and IV. Each binder shall contain one copy of Volumes I, II, III, and IV with each part clearly tabbed.

Note: Contract documentation identified in paragraph B.4. shall be provided in the original binder only.

f. Only hand carried proposals will be accepted. Electronic proposals (including fax copies) WILL NOT be accepted. Hand carried includes proposals that are mailed or delivered by a service.

g. Proposal Organization

Volume Volume Title Page Limit

I Technical Capability 60 II Past Performance * III Small Business

Commitment

IV Price Proposal and Contract Documentation

None

*Page limitations apply to Relevancy Statements only. See paragraphs B.2.b. below.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

B. Specific Instructions

1. Volume I – Technical Capability (shall not exceed sixty (60) pages)

Offerors shall submit documentation explaining the offeror’s basic commercial offering for rail in-transit visibility (ITV) and fleet management (FM), as defined in PWS paragraph 1.3.1. Additionally, offerors shall submit a detailed explanation as to how they plan to accomplish each of the remaining seven task areas, as detailed in the PWS. The explanation shall include how the offeror plans to ensure that all final deliverables meet or exceed the PWS requirements. Offerors may submit any other documentation or explanation as support for the PWS requirements.

2. Volume II – Past Performance

a. Performance Surveys: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources, such as other Federal Government offices and commercial sources, to assess performance. The offeror shall send out the Past Performance Questionnaires (See Attachment 1 to the RFP) to each of the offeror’s Points of Contact (POCs). Each individual example provided does not need to reflect performance in all four (4) areas listed below, but shall demonstrates customer satisfaction with overall job performance and quality of services for same or similar type contracts performed for Federal agencies and commercial customers within the last three (3) years. Information must be current (within last three (3) years). Undated information or information over three years old will not be considered. The responsibility to send out the Past Performance Questionnaires rests solely with the offeror –i.e. it shall not be delegated to any other entity. The Transmittal Letter shall be used by the offeror in sending out the Past Performance Questionnaires. Once the Past Performance Questionnaires are completed by your POCs, the information therein shall be considered sensitive and shall not be released to you, the offeror.

Surveys shall be sent directly back to the Government. If more than one survey is received on any of the three (3) contract examples, only the first one received will be accepted. However, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

b. Relevancy Statements (each relevancy statement is restricted to no more than one (1) page): For each of the three relevant contracts for which you send a Past Performance Questionnaire, provide with your proposal a relevancy statement which provides a clear explanation of the relevancy of each contract. These contracts should be similar in size, scope and complexity to the PWS requirements and should demonstrate the offeror’s ability to perform the work identified in the below Performance Areas. The government will not be bound by those statements in making its own relevancy determinations.

Performance Areas:

1) The receipt of empty car requests for military loading and the timely fulfillment of those requests for DFRIF or commercial cars.

2) Performance of the in-transit tracking of DFRIF cars, as well as all military loads and empty cars moving to be placed for military loading, to include actions to expedite cars delayed or misrouted.

3) The maintenance management of DFRIF cars, including assigning maintenance statuses based on periodic inspection, repair requirements, or problems reported by railroads, shippers, or Government inspectors;

sending cars requiring repair to Government car repair contractors; and maintaining a database of all repairs to each car, whether by railroads or contract shops.

4) The revenue management of DFRIF cars, including calculating mileage allowances due based on Car Location Messages, comparing calculated allowances due with mileage allowances reported by each railroad, resolving differences to the extent possible, and providing supporting documentation for Government action with respect to amounts which a railroad refuses to pay.

d. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including details on which portion of the work each partner will be performing and any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

e. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. Volume III - Small Business Commitment

a. Offeror shall provide a Small Business Subcontracting Plan in accordance with FAR 19.704. The plan shall include positive goals including a comprehensive and detailed approach for attaining them. The statement shall not exceed five (5) pages.

b. Offeror shall provide evidence that established subcontracting goals for all small business categories were consistently met or exceeded under current or prior commercial or government contracts, if applicable, or shall provide acceptable justification for not being able to consistently meet all goals.

c. For each contract referenced under Past Performance Volume 2, provide a copy of Subcontracting Report for Individual Contracts (for example the SF294/Electronic Subcontracting Reporting System (eSRS) Individual Subcontract Reports (ISR)) submitted under those contracts for the last three years. If targets were not met on referenced contracts, provide an explanation as to why. In addition, provide an explanation (if available) for any SF294/eSRS ISR not submitted for a contract referenced. Small business offerors may submit the total dollar value percentage of work (of total contract value) subcontracted to Large Business, HUBZone, Small Business, Small Disadvantaged Business, Woman-Owned Small Business, Veteran-Owned Small Business, and Small Disadvantaged Veteran-Owned Small Business firms for each contract referenced. If subcontracts were not awarded to all small business categories, provide an explanation as to why, for each category that did not receive subcontract work. If a contract(s) referenced under Past Performance Volume 2 did not include a SF294/eSRS ISR or subcontracts were not awarded to small business categories, along with an explanation, offerors may provide a SF294/eSRS ISR(s) or subcontract information for a relevant contract(s) not referenced in Past Performance Volume 2.

4. Volume IV - Price Proposal and Contract Documentation

Contract Documentation

a) Offerors shall complete the Contact Information Sheet (Attachment 2 to the RFP).

b) Offerors shall complete the SF 1449, blocks 12, 17a, and 30a, b, and c. Block 17a should include the CAGE code. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept, and acknowledgement by the offeror that they accede to the contract terms and conditions and PWS technical requirements. In addition include signed amendments to the RFP, if applicable.

c) Offers shall complete the Online Representations and Certifications Application (ORCA). The ORCA can be found at http://orca.bpn.gov or submit written representations and certifications IAQ FAR 52.212-3 (Offeror Representations and Certifications—Commercial Items (FEB 2012)).

d) Complete the necessary fill-in clauses and certifications FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (FEB 2012) Alternate I (APR 2011) and 252.212-7000 Offeror Representations and Certifications—Commercial Items (JUN 2005).

e) In accordance with FAR 52.219-9, Small Business Subcontracting Plan, all large business offerors shall submit a subcontracting plan.

Price Proposal

a) Offerors shall complete the SF 1449 Schedule of Supplies and Services, blocks 19, 20, 21, 22, 23, and 24 and ensure that all monetary amounts are evenly divisible by the months within the associated Period of Performance.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) TECHNICAL CAPABILITY

(2) PAST PERFORMANCE

(3) SMALL BUSINESS COMMITMENT

(4) COST/PRICE

5.1.1. Factor 1 – Technical Capability.

5.1.1.1. The Government will evaluate the offeror’s technical capability to ensure the offeror’s proposal details a realistic approach to successfully accomplishing the tasks as detailed in the Performance Work Statement (PWS), Paragraph 1.3.

5.1.1.2. Measure of Merit. The measure of merit for this factor is met when the offeror meets the Government’s minimum requirements. This is achieved when the offeror submits a realistic approach for successfully accomplishing the PWS tasks. The offeror’s plan will be rated in accordance with the measure of merit and Acceptable (Pass) or Unacceptable (Fail) ratings shown below.

RATING DEFINITION

Acceptable Proposal meets the Government’s minimum requirements.

Unacceptable Proposal fails to meet the Government’s minimum requirements.

5.1.1.3. All technically unacceptable offers will be removed from any further consideration for award.

5.1.2. Factor 2 – Past Performance.

5.1.2.1. Using past performance questionnaires submitted by the offerors Point of Contacts (POCs) and other information independently obtained from Government or commercial sources (i.e. Past Performance Information Retrieval System, Federal Awardee Performance and Integrity Information System, Questionnaires tailored to the circumstances for this acquisition, through Defense Contract Management Agency channels, or through interviews with Program Managers, Contracting Officer Representatives and Contracting Officers), the Government will perform a confidence assessment on each offeror that submits an acceptable technical proposal. The purpose of the past performance evaluation is to allow the Government to assess the offerors’ ability to perform the effort described in this RFP, based on the offerors’ demonstrated past performance. Past Performance questionnaires will be evaluated on the basis of recency and relevancy. The Government will first evaluate the recency (current within the last three years) and then the relevancy. Past performance information submitted which exceeds the three (3) year limitation will not be considered.

5.1.2.2. The Government will perform an independent assessment of relevancy of the data provided or obtained. The Government may deem demonstrated performance more relevant on past performance whereby the offeror performed as the prime. In addition, relevancy will take into consideration DOD experience. The relevancy of each contract reference will be considered in the overall confidence assessment rating for the offeror. The following ratings will be used in evaluating the relevancy of the offerors’ past performance:

Very Relevant. Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant. Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant. Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant. Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

5.1.2.3. Past Performance will be evaluated as a measure of the Government’s confidence in the offeror’s ability to successfully perform based on previous and current contracts. One of the following confidence assessment ratings will be assigned to each offeror:

Substantial Confidence. Based on the offerors recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence. Based on the offerors recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence. Based on the offerors recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence. Based on the offerors recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral). No recent/relevant performance record is available or the offerors performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

5.1.2.4. Offerors with no recent relevant past or present performance history shall receive an Unknown Confidence meaning the rating is treated neither favorably nor unfavorably. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

5.1.3. Factor 3 – Small Business Commitment

5.1.3.1. The Government will evaluate the offeror’s Small Business Commitment by ensuring that their

Small Business Subcontracting Plan meets the requirements in accordance with (IAW) FAR 19.704.

5.1.3.2. Measure of Merit. The measure of merit for this factor is met when the offeror (applicable to Large Businesses only) submits a Subcontracting Plan with a realistic approach for obtaining stated goals to meet the requirements IAW FAR 19.704. The offeror’s plan will be rated IAW the measure of merit and Acceptable (Pass) or Unacceptable (Fail) ratings shown below.

RATING DEFINITION

Acceptable Subcontracting plan meets the requirements IAW FAR 19.704.

Unacceptable Subcontracting fails to meet the requirements IAW FAR 19.704.

5.1.4. Factor 4 – Cost/Price

5.1.4.1. Price/Cost will be evaluated but not rated.

5.1.4.2. The Government will conduct a price analysis to determine whether the proposed prices are fair and reasonable.

5.1.4.3. The Government will also conduct a price realism analysis to determine whether the specific elements of the proposal reflect a clear understanding of the requirements and are consistent with the unique methods of performance described in the offeror’s technical approach.

5.1.4.4. Options. The government may determine that an offer is unacceptable if the option rates are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

5.1.4.5. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

5.2. Order of Importance: This is a best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers shall be treated equally except for their prices and performance records. Small Business Commitment will be rated on an acceptable/unacceptable basis and shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)