Questions and answers.pdf

Q&A - HICKAM AFB LAUNDRY SERVICE, SOLICITATION: HT941024Q0014

1. Is there a previous contract and if so, may I have the solicitation number and an incumbent?

Answer: PO number FA5215-19-P-0001, WECOST INC.

2. TE-1 (Estimated Workload Data); What is the timeline regarding these estimates? Are these quantities per pickup? Per Month? Per Quarter? Per Year?

Answer: Per week. See TE-1 of revised PWS for revised quantity and location.

3.

Answer: See TE-3 of revised PWS for revised pick-up schedule/location

4. a. For the above solicitation of laundry services can you specify if the government will provide the items to be serviced?

Answer: The government will provide the items to be serviced. In case of a surge/emergency, with the COR and/or Contracting Officer’s approval, vendor will be required to provide additional items in estimate not to exceed 20% of upper limit of estimated counts.

b. Para 1.1.2 Quality Standards. States:

Additionally, the items shall have tears and ripped seams and holes repaired to match existing thread and color, at no additional cost to the government. Repairs are to be made only to tears and ripped seams that are 3 inches or less. Repairs are required on holes that are 1 inch or less, in diameter.

c. Question: Are the repairs for only items that have been damaged by the negligence of the contractor or any damaged items that have been received by the contractor?

Answer: Repairs for both

d. In 1.7 Non-Reimbursable Repairs. It states that repairs will be made at no additional cost if the damages are caused by the contractor while cleaning. Therefore, under quality standard 1.1.2 would the contractors be released from liability and/ or repairs of any kind if received already damaged?

Answer: Yes, members should dispose of ripped or damaged scrubs in the hazardous waste.

the company should not be held liable.

e. Para 1.3 PACKAGING OF CLEAN LAUNDRY. The contractor shall ensure clothing items are appropriately wrapped (i.e. placed on hangers with plastic film unless determined otherwise by the Customer) to prevent wrinkles and/or soil. All other non-clothing items shall be wrapped according to type, color and size. The quantity of items to be wrapped shall be in accordance with Technical Exhibits 1 (TE-1). The wrapped items shall be labeled as to their contents and can be easily identified when placed on shelves.

Question: Where in Exhibit 1 (TE-1) does it show the quantity of items for packaging?

Answer: The quantities will be estimated from the WorkLoad Data. (ie. exact quantities of the items packaged.)

f. Para 1.4 Pick-up and Delivery: 1.4.1 Pick-up. The customer will count the laundry amounts and keep track of them on count sheets. The contractor shall sign the count sheet when laundry is picked-up and provide a delivery ticket/receipt that will be verified by the government. The contractor shall not pick up laundry amounts exceeding the maximum range listed in the Technical Exhibit 1 (TE-1). If laundry more than the maximum amount needs to be cleaned, the customer will contact the contracting office for authorization. The contractor shall provide sufficient empty laundry carts and/or bags for storage and transportation of linens. Additional carts and bags shall be provided upon request. Empty carts shall be left at locations during pick up of soiled items.

Questions:

Technical Exhibit 1 (TE-1) Lists an average quantity. Is this the Maximum? If not, can the government please provide the maximum?

Answer: Revised TE-1 has average quantity range per week. The upper limit of range is the maximum.

g. If the customer will be counting the laundry amounts and keeping track, will they notify the contractor if the amount exceeds the maximum range?

Answer: Yes. See section 1.8 of revised PWS

h. (TE-1) Does the Average Quantity in TE1 reflect the average amount per pick up, per week, per month, per year, or 5 years?

Answer: Per week

i. Can the government provide historical quantities?

Answer: Solicitation revised to indicate quantity to be used by all vendors to quote price.

High limit of ‘average per week’ counts on per piece pricing of items listed in TECHNICAL EXHIBIT 1 (TE-1) of PWS shall be used to estimate monthly price. See template at TE-1.

j. The CLIN pricing indicates quantity by the month the spreadsheet indicates pricing by each.

Question: Is this contract a Firm Fixed Price by Month or a per piece pricing?

Answer: It will be a Firm Fixed Price. Response to the solicitation shall be quoted as price per month and CLIN total per year. Per piece pricing is to help vendors estimate pricing as accurate as possible. Invoice shall be based on actual number of pieces serviced once contract is awarded.