Released HT940623P0180.docx

HT940623P0180

Section SF 1449 - CONTINUATION SHEET

ADMINISTRATIVE INFORMATION

The point of contract for administrative concerns at Defense Health Agency (DHA), is Mrs. Laura Powers; laura.l.powers10.civ@health.mil

GENERAL INFORMATION

In accordance with the Federal Acquisition Regulation (FAR) 52.212-4(i)(2), for Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

This contract is in reference to your proposal, in response to solicitation HT940623R0008.

COR

The Contracting Officer's duly authorized representative, the Contracting Officer’s Representative (COR), will perform inspection and acceptance of services to be provided. For the purposes of this clause, the following individual is the authorized representative of the Contracting Officer:

Name of COR: LT Timothy Goehle COR Email Address: timothy.i.goehle.mil@health.mil COR Telephone Number: 757-953-3447

Inspection and acceptance will be performed at the assigned location(s) according to the performance work statement.

Technician Services

FFP

Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011953016-0001

Q999

ACRN AA

CIN: GFEBS001195301600001

$6,825.00

$0.00

Laser Support Services

A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

0002AA

Greenlight XPS Laser

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination MFR PART NR: Greenlight XPS Laser

ACRN AA

CIN: GFEBS001195301600003

$7,000.00

0002AB

OmniGuide CO2 Laser

(Includes use of equipment and technician support).

FOB: Destination MFR PART NR: OmniGuide CO2 Laser

ACRN AA

CIN: GFEBS001195301600004

$7,000.00

0002AC

CO2 Laser

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination MFR PART NR: CO2 Laser

ACRN AA

CIN: GFEBS001195301600005

$7,500.00

Disposables

To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination PN/CN: Disposables

ACRN AA

CIN: GFEBS001195301600006

$145,625.00

FFP

Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

FOB: Destination

$0.00

A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

1002AA

FFP

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination MFR PART NR: Greenlight XPS Laser

1002AB

FFP

(Includes use of equipment and technician support).

FOB: Destination MFR PART NR: OmniGuide CO2 Laser

1002AC

FFP

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination MFR PART NR: CO2 Laser

FFP

To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination PN/CN: Disposables

FFP

Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

$0.00

A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

2002AA

FFP

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination

2002AB

FFP

(Includes use of equipment and technician support).

FOB: Destination

2002AC

FFP

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination

FFP

To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

FFP

Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

$0.00

A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

3002AA

FFP

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination

3002AB

FFP

(Includes use of equipment and technician support).

FOB: Destination

3002AC

FFP

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination

FFP

To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

FFP

Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

$0.00

A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

4002AA

FFP

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination

4002AB

FFP

(Includes use of equipment and technician support).

FOB: Destination

4002AC

FFP

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination

FFP

To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

FFP

In accordance with FAR 52.217-8. Technician to operate other than vendor owned equipment in accordance with Performance Work Statement. A session is defined as the length of time it takes to complete the procedure. To be ordered as required.

$0.00

In accordance with FAR 52.217-8. A session is defined as the length of time it takes to complete the procedure being performed. Technician to perform utilizing vendor owned equipment in accordance with Performance Work Statement.

5002AA

FFP

Laser for urology procedures (includes use of equipment and technician support) FOB: Destination

5002AB

FFP

(Includes use of equipment and technician support).

FOB: Destination

5002AC

FFP

CO2 Laser, 10600nm wavelength, continuous and pulsed treatment modes, power output up to at least 20W during continuous mode (includes use of equipment and technician support).

FOB: Destination

FFP

In accordance with FAR 52.217-8. To be ordered as required.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PERFORMANCE WORK STATEMENT

Department of Defense Defense Health Agency

Intraoperative Laser Services

Naval Medical Center Portsmouth, VA (NMCP)

Performance Work Statement

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide intraoperative laser services.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform intraoperative laser services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.3 Background: The contractor shall provide Intraoperative Laser Support Services for the Naval Medical Center Portsmouth, VA (hereafter referred to as “the MTF”). Naval Medical Center Portsmouth (NMCP) is a nationally acclaimed, state of the art medical center with ten (10) branch clinics offering a full range of services to its beneficiaries. The vision of NMCP is to be the first choice for the finest healthcare anytime, anywhere. To support that vision, NMCP requires laser support services to provide minimally invasive procedures to beneficiaries.

1.4 Objectives: To provide intraoperative laser services at Naval Medical Center Portsmouth, VA.

1.5 Scope: The MTF requires Intraoperative Laser Support Servcies in their Main Operating Room (MOR). The service requirements encompass the provision of medical laser systems and medical laser systems specialists to operate the laser systems. Service will be ordered on an as needed basis; the Government will provide a list of scheduled procedures to the contractor at least fifteen (15) days prior to the requirement for service. The contractor shall recognize that the schedule provided may change within those fifteen (15) days. The contractor must have the ability to provide full on-site support with a minimum twenty-four (24) hours notice. The Government reserves the right to request services in alternate treatment rooms located within the the MTF proper.

The contractor shall provide laser systems specialists to support laser procedures in the MTF MOR. The laser systems specialists shall provide support for the following medical procedures. This is not an all-inclusive list. The MTF MOR may request intraoperative laser services for other procedures as deemed necessary by a provider.

Procedures listed below:

Vaginal Laser Ablation Invasisve Scar Removal/Repair Laparoscopic laser ablation Greenlight PVP (TURP) Stapedectomy Tympanomastoidectomy Vulva ablation

1.6 Period of Performance (PoP):

6-month Extension (FAR 52.217-8): 15 September 2028 – 15 March 2029

1.6.1 Transition: Transition-in/transition-out period

1.6.1.1 Transition-in period: Full performance start date is 15 September 2023. Transition-in performance begins once the contract is awarded, when the awardee shall commence to implement the contract with minimal issues or disruptions to the agency, including extended delay to scheduling upcoming surgeries. During the transition-in period, the contractor shall prepare to meet all contract requirements and ensure incoming personnel are functionally trained and qualified on the full performance start date except cybersecurity requirements, which must be fully adhered during transition and full performance periods. The remaining incoming personnel shall be trained and qualified within seven (7) days.

1.6.1.1.1 The contractor shall comply with transition-in requirements of the DHA, as listed in paragraph 1.11.1, for contractors needing to be issued Common Access Card (CAC) identification, including Department of Defense (DoD) and DHA-directed training and forms submission, prior to network access.

1.6.1.2 Transition-out period: The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract.

1.6.1.2.1 The contractor shall comply with transition-out requirements of the DHA for contractors who have been issued a CAC or who generate “records”, as defined by DoD (records manual), including DoD-directed disposition of records, and others displayed on the In/Out (I/O) Processing Portal.

1.7 Administrative Specifications

1.7.1 Place of performance: The work shall be performed at Naval Medical Center Portsmouth, VA (NMCP).

1.7.2 Recognized Federal holidays: The contractor is not required to perform services on Government Federal holidays.

1.7.3 Hours of operation: The standard hours of operation are Monday through Friday, 6:50am to 4:00pm, however, the Government reserves the right to schedule procedures outside the standard operating hours in emergent situations. The contractor is responsible for conducting business Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.4. All closings for severe weather or other emergency will be at the sole discretion of the government. The contractor shall maintain the required service schedule unless the COR notifies the contractor that weather conditions or an emergency authorizes a closing. The contractor will receive guidance from the COR about the MTF protocol for closings.

1.7.5. The contractor shall implement a contractor-developed system for ensuring adequate staffing at all times and shall provide continuous administrative support services in accordance with the hours of operation. It is essential that continuity of services be maintained to the maximum degree possible; therefore, the number of personnel able to provide substitution services shall be kept to the absolute minimum necessary to perform the services required and to provide adequate back-up personnel.

1.7.6. Furlough. Unless otherwise authorized by a defense appropriations bill, contractors will not be reimbursed by the Government for services not rendered during a Government furlough. In the event of a Government furlough, the Commanding Officer will determine which contract employees are considered essential and therefore must report to work. Contract employees deemed essential shall be compensated for services rendered during a furlough. All other contract employees shall be furloughed until the Government shutdown ends or they are notified by the Contracting Officer’s Representative that they have become essential employees.

1.7.7. Notification will be given as far in advance as possible, however, the contractor shall be required to respond with as little as twenty-four (24) hours’ notice (See paragraph 1.5. for additional information).

1.8 Contractor Travel: None.

1.9 Other Direct Costs (ODC): None.

1.10 Quality

1.10.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s QC program is the means by which the work complies with stated requirements. The contractor will submit the QCP within 30 days after contract award. After acceptance of the Quality Control Plan (QCP) the contractor shall receive the CO’s acceptance in writing of any proposed change to their QC system. See Part 7, Technical Exhibit 1.

1.10.2 Quality assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Refer to Part 7, Attachment 1 – Performance Requirements Summary

1.10.2.1 PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

1.10.2.2 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer or his/her duly authorized representative.

1.10.2.3 SCOPE

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The Quality Assurance Surveillance Plan (QASP) is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

1.10.2.4 GOVERNMENT RESOURCES

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

1.10.2.5 METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP. The Performance-Based Matrix, Part 7, Attachment 1, describes the methods of surveillance that may be used to monitor the services and deliverables to be provided under the contract.

Random Monitoring – Random monitoring shall be conducted if and when deemed necessary to ensure compliance with the terms of the contract. The assigned contract COR will conduct the random monitoring.

Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the Standard Operating Procedures (SOP).

1.10.2.6 IDENTIFIED QA SURVEILLANCE ITEMS

The PWS items that have been identified for surveillance are identified in the Performance-Based Matrix, Part 7, Attachment 1.

1.10.2.7 ANALYSIS OF CONTRACTOR PERFORMANCE

The analysis of contractor performance shall be conducted at the end of each month and serves to provide a summary of the Contractor’s performance to the Contracting Officer and the Contractor. Overall performance is important in determining whether to increase, decrease or maintain the current level of surveillance and/or whether to initiate corrective action to bring the Contractor’s work up to the standards of the specification.

1.10.2.7.1 Calculation of the Defect Rate (DR). When it is discovered that there is a defect in the Contractor’s Quality Control requirements, the Contractor shall be required to bring the work up to the standards of the specification. After each requirement is inspected, the COR will determine if the total requirement is satisfactory or unsatisfactory. An unsatisfactory requirement is a defect. The total number of defects equals the total number of unsatisfactory requirements for the month. The DR equals the total number of defects (unsatisfactory requirements) or Order Defect Rate (ODR), divided by the total number of individual requirements inspected during the month (total of satisfactory requirements).

110.2.7.2. Total Defects

DR = ODR ÷ Total Requirements Inspected

2. Determination of Contractor’s Quality Control. The DR is compared to the Maximum Allowable Defects (MADR) to determine the Contractor’s Quality Control (CQC) for the month. If the DR is less than one half of the MADR, the Contractor’s QC is excellent. If the DR equals the MADR, the Contractor’s QC is satisfactory. If the DR is greater than the MADR and less than 1.5 times the MADR, the Contractor’s performance is questionable. If the DR is greater that 1.5 times the MADR, the Contractor’s QC is poor. Calculations to determine the Contractor’s level of QC should be shown on the monthly summary form.

1.10.2.8 PERFORMANCE EVALUATIONS MEETINGS

Performance Evaluation Meetings will be held after the first two (2) months of the contract and thereafter will be scheduled as often as necessary, at the discretion of the Contracting Officer. These meetings are to be used to resolve minor problems and areas of concern in an effort to avoid disputes and claims. The minutes of these meetings will be recorded by the COR and signed by both the Contractor and Government representatives. The COR will provide a copy of the minutes to the Contractor.

1.11 Contractor Personnel

1.11.1 CAC requirements: For all contractors who will work in Government facilities, the Facilities Security Officer (FSO)/Company's Security point of contact (POC) will provide the Government all the required information per the DHA CAC request process current version 2.1, January 2018, or more recent when updated. See process attached at Part 7 Section 7.1.1 of the PWS. A CAC is the standard identification for eligible DoD contractor personnel.

1.11.1.1 The contractor shall return all CACs to the COR upon the departure of the contractor(s).

1.11.2 Contractor onboarding and training. The contractor shall complete all requirements, training, and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHAOnboarding and Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.3 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.4 Key control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

1.11.4.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.11.4.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.11.5 Lock combinations: Reserved.

1.12 Key personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [Insert the hours, i.e., 8:00 a.m. to 4:30 p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.13 Reserved.

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): Reserved.

1.14.2 Non-Disclosure Agreement (NDA): All contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3 Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.14.4 Post award conference/periodic progress meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. All contractor personnel shall identify themselves as contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings. The contractor shall: Answer all telephone calls and have a personalized voice message with an introductory statement that includes the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the DAD-A understands that the person is contractor support personnel. Include a title block in all emails that states the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting DHA/DAD-A/HCA understands that the person is contractor support personnel.

1.15.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order. Contractor personnel shall make their contractor status known during introductions.

1.15.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.17 Personnel Security

1.17.1 The contractor shall comply with DoD 8570.01-M, “Information Assurance Workforce Improvement Program, CH4” November 10, 2015 as amended; 8500.01, “Cybersecurity”, dated March 14, 2014; DoD Manual (DoDM) 6025.18, “Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DoD Health Care Programs” dated March 3, 2019, Department of Defense Instruction (DoDI) 6025.18 “HIPAA Privacy Rule Compliance in DoD Health Care Programs”, dated March 13, 2019; and DoDM 5200.02 “Procedures for the DoD Personnel Security Program (PSP),” incorporation change 3, effective September 24, 2020. Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 275-6038.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or Controlled Unclassified Information (CUI). If a contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government’s consideration in development of the Government’s plan.

2.2 Acronyms:

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☐ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below:

3.1.1. The Government will provide, without cost, the facilities and utilities required to perform the duties of this contract. Personal or company use of utilities or phones not directly related to providing the required services is strictly prohibited.

3.1.2. The contract employees must register with RAPIDGate and Vendormate programs, at no additional cost to the government, to comply with the military base policies and instructions for gaining access to the military base and the MTF. The Vendormate identification badge shall be worn during performance of work and anytime the contractor is on the premises.

3.1.3. The Government will provide disposable Personal Protection Equipment (PPE) to include gloves and masks.

3.1.4. PUBLICATIONS AND FORMS

The Government will furnish all forms and publications required for the contract. The contractor is required to comply with various instructions, directives and regulations covering routine administrative, safety and security matters in the same manner as other members of the staff. Such compliance does not constitute a material expense to the contract.

3.2 Facilities: The Government:

☐ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

In accordance with Section 5 of the this PWS, the contractor will be providing laser support services in the operating rooms at NMCP, therefore, the contractor will be provided access to the facility.

3.3 Utilities: The Government:

☐ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

The contractor will be utilizing electricity while performance laser support services as outlined in this PWS.

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Equipment in support of this contract.

The Government will provide telephones, for use in performance under this contract. This equipment is authorized for transaction of official Government business only and shall not be used for personal business. Personal long distance calls are not authorized and the cost of all personal long distance calls made by contractor or subcontractor employees may be deducted from the contractor/s invoice payments. Telephones are subject to communications security monitoring at all times. Contractor and subcontract employees may be issued keys signed for at scheduled and unscheduled key control inspections. The contractor shall be required to reimburse the Government for lost keys, or lockset (if lockset is required to be replaced) as a result of lost keys. The cost of replacement of keys/locksets may be deducted from payments to the contractor. Items issued will remain the property of the Government and the contractor will maintain proper accountability of issued equipment. Equipment shall not be removed from the facilities shown in paragraph 3.2 above, unless otherwise specified in the PWS. They are to be used, turned in and/or disposed of as directed by the COR or CO.

3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application

The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP. The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract/task orders awarded through DHA, in accordance with applicable FAR Part 45, DoD FAR Supplement (DFARS) 245 with respective clauses, DHA AI 095 and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject and/or approve shipment orders provided by the contractor as appropriate. Functional roles can be determined within the Contracting Office, and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete and accurate accounting of the GFP applicable to the contract/task order. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

3.5 Materials: The Government:

☐ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ IS providing Materials in support of this contract/task orders. The Government-provided Materials are described below:

The Government will provide policies, to include but not limited to; providing proof of delivery of services after the contractor has finished the specific service.

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

☐ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Contractor Furnished Services required in support of this contract/task orders. These Services are described below:

4.1.1. The contractor shall provide laser systems operators for the laser systems detailed in Section 5.1.2. of this PWS.

4.1.2. The contractor shall furnish all work, management, supervision, equipment, labor and materials necessary to ensure the effective and efficient performance of functions identified throughout this PWS which make up this requirement. The Contractor must be capable of providing flexible, responsive, and high quality services and support. The contractor shall conduct travel and reviews that are necessary to ensure the effective and efficient performance of functions identified throughout this PWS which make up this requirement.

4.2 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work listed under Section 5 of this PWS.

4.3 Secret Facility Clearance: Not applicable.

4.4 Materials: The Contractor shall provide disposable routine supplies required for both contractor-owned and government-owned lasers in support of this contract. The Contractor makes no warranty whatsoever, whether expressed or implied, as to the condition, fitness for use or merchantability of any disposable supplies provided under this Agreement.