HT940623Q0118.docx

HT940623Q0118

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-Offeror will provide all license agreements, End User License Agreements (EULA), Terms of Service (TOS), Federal Payment Plans, Extended Payment Plans, and other similar instruments or agreements, required to be signed, or agreed to, by the Government that the offeror or any of its suppliers or subcontractors (at any level) require. The Government may review to ensure terms and conditions are consistent with Federal law and otherwise satisfy the Government’s needs. Among terms and conditions that are not acceptable, which makes an offer ineligible for award, include: those such as Government indemnification of any party; choice of law or forum for disputes; mandatory arbitration; any language that would or might require the Government to renew or extend performance or usage of any item, product, or service; or any other feature that unduly puts a burden or restriction on the Government.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0118 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

- Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears / Advanced Payment Authorized

For all questions, POC:

Carol E. Uebelacker Contracting Officer/Contract Specialist Defense Health Agency Contracting Activity (DHACA) carol.e.uebelacker.civ@health.mil

Base Year - TRAVEL FEE

FFP

Travel Fee FOB: Destination

PURCHASE REQUEST NUMBER: 0011983219

J066

NET AMT

Base Year - ONSITE SINGLE PM

Single CH 1x10 AF, PM, 1x10 AR FOB: Destination

NET AMT

Base Year - ONSITE SINGLE PM

Single CH 2x3 AF, PM, 3x5 AR FOB: Destination

NET AMT

Base Year - ONSITE SINGLE CAL

SINGLE ISO 17025 AF / Cleaning & Cal, AC Certificate Single Ch

FOB: Destination

NET AMT

Base Year - ONSITE MULTI PM

MULTI 8 2X3 AF, PM, 3X3 AR

FOB: Destination

NET AMT

Base Year - ONSITE MULTI CAL

MULTI 8 ISO 17025 CAL CERT

FOB: Destination

NET AMT

FFP

Travel Fee FOB: Destination

NET AMT

FFP

Single CH 1x10 AF, PM, 1x10 AR

NET AMT

FFP

Single CH 2x3 AF, PM, 3x5 AR

NET AMT

FFP

SINGLE ISO 17025 AF / Cleaning & Cal, AC Certificate Single Ch

NET AMT

FFP

MULTI 8 2X3 AF, PM, 3X3 AR

NET AMT

FFP

MULTI 8 ISO 17025 CAL CERT

NET AMT

FFP

Travel Fee

NET AMT

FFP

Single CH 1x10 AF, PM, 1x10 AR

NET AMT

FFP

Single CH 2x3 AF, PM, 3x5 AR

NET AMT

FFP

SINGLE ISO 17025 AF / Cleaning & Cal, AC Certificate Single Ch

NET AMT

FFP

MULTI 8 2X3 AF, PM, 3X3 AR

NET AMT

FFP

MULTI 8 ISO 17025 CAL CERT

NET AMT

FFP

Travel Fee

NET AMT

FFP

Single CH 1x10 AF, PM, 1x10 AR

NET AMT

FFP

Single CH 2x3 AF, PM, 3x5 AR

NET AMT

FFP

SINGLE ISO 17025 AF / Cleaning & Cal, AC Certificate Single Ch

NET AMT

FFP

MULTI 8 2X3 AF, PM, 3X3 AR

NET AMT

FFP

MULTI 8 ISO 17025 CAL CERT

NET AMT

FFP

Travel Fee

NET AMT

FFP

Single CH 1x10 AF, PM, 1x10 AR

NET AMT

FFP

Single CH 2x3 AF, PM, 3x5 AR

NET AMT

FFP

SINGLE ISO 17025 AF / Cleaning & Cal, AC Certificate Single Ch

NET AMT

FFP

MULTI 8 2X3 AF, PM, 3X3 AR

NET AMT

FFP

MULTI 8 ISO 17025 CAL CERT

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2024

NAV MED CNT PORTSMOUTH VA - MM

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2027

HT0242

30-SEP-2027

HT0242

30-SEP-2027

HT0242

30-SEP-2027

HT0242

30-SEP-2027

HT0242

30-SEP-2027

HT0242

30-SEP-2028

HT0242

30-SEP-2028

HT0242

30-SEP-2028

HT0242

30-SEP-2028

HT0242

30-SEP-2028

HT0242

30-SEP-2028

HT0242

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________INVOICE TYPE: Receiving Report (Combo) _______________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____________Invoice_2 in 1 Service _____________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. Edward Gollon, edward.r.gollon.civ@health.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

usn.detrick.nmrlc-detftdmd.list.nmlc-wawf@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

Department of Defense Defense Health Agency Performance Work Statement

Pipette Maintenance & Calibration Service for Naval Medical Center Portsmouth Laboratory

Department of Clinical Laboratory Services - DCSS

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide onsite calibration and maintenance of laboratory pipettes. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform pipette calibration and maintenance as defined in this Performance Work Statement (PWS). The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the contractor assures that the work performance complies with the contract requirements of the contract. The contractor shall keep in mind that the stability and continuity of the workforce are essential. After acceptance of the QAP the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QC system.

1.1.2 Background: Regular pipette calibration and preventative maintenance services can significantly reduce the costs, risks and liabilities associated with out-of-calibration pipettes.

1.1.3 Scope: Onsite Pipette maintenance and calibration services. Services include calibration for single channel and multichannel pipettes. The contractor shall accomplish maintenance and calibrations for ≥ 200 pipettes.

1.1.4 Period of Performance (PoP): The period of performance shall be for one (1) base year with 4-year options.

POP 01 October 2023 – 30 September 2024 (Base) POP 01 October 2024 – 30 September 2025 POP 01 October 2025 – 30 September 2026 POP 01 October 2026 – 30 September 2027 POP 01 October 2027 – 30 September 2028

1.2 Administrative specifications: The Contracting Officer Representative (COR) will be identified by a COR appointment letter. The COR monitors all technical aspects of the contract and functions, assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications. The COR monitors the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The COR will notify both the Company and Contractor of any deficiencies. The COR will coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation is issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost, pricing, estimates, and changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.2.1 Place of performance: The work shall be performed at Naval Medical Center Portsmouth, Laboratory located at 620 John Paul Jones Circle, Bldg. #2, 1st Floor, Portsmouth, VA 23708-2111.

1.2.2 Recognized Federal holidays: The contractor is not required to conduct business during the recognized Federal holidays below.

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday between the hours of 7-5:30pm, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 All Contractor personnel performing services in a contractor capacity in a Government facility are required to identify themselves as such, Contractor personnel must possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

2.0 SPECIFIC TASKS

2.1 Annual Pipette Calibration and Maintenance

2.1.1 Visits: Annual pipette calibration and maintenance to be performed one visit a year.

2.1.2 Duration: turnaround time is up to but not more than five(5) days.

2.1.3 Pipette Description: Service description and quantity of pipettes 145 Onsite Single Ch 1x10 AF, PM, 1x10 AR 80 Onsite Single Ch 2x3 AF, PM, 3x5 AR 225 Onsite Single Channel ISO17025 Cal Cert 5 Onsite Multi-8 2x3 AF, PM, 3x3 AR 5 Onsite Multi-8 ISO 17025 Cal Cert

2.1.4 Certificate: After completion of pipette calibration and maintenance, a certificate for each pipette calibrated will be provided to include certificate number, as found history of the pipette and as left history of the pipette (Pass or Fail). A certificate of the vendor’s accreditation for technical competence in the field of calibration will also be provided. Certificates will be provided to the COR within five(5) days of the completion of pipette calibration and maintenance.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.0 Points of Contact

4.1 Points of Contact:

Naval Medical Center Laboratory Contacts:

Cynthia Sivells – Laboratory Manager 757 953 1705 cynthia.m.sivells.civ@health.mil Amanda Jochens – Technical Lead 757 953 1605 amanda.h.jochens.civ@health.mil Tanya Booker – Technical Lead 757 953 3658 tanya.m.booker.civ@health.mil image3.png image1.wmf image2.wmf