HT940623Q0024.docx

HT940623Q0024

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0024 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

-Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Cynthia.e.scharnowske.civ@health.mil

TEG Platinum Premium

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09D1-2607-MBB

FOB: Destination J065

NET AMT

TEG Platinum Premium

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09J1-2929-MBB

NET AMT

TEG Platinum Premium

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer S/N: S031405187

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09D1-2607-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09J1-2929-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer S/N: S031405187

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09D1-2607-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09J1-2929-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer S/N: S031405187

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09D1-2607-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09J1-2929-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer S/N: S031405187

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09D1-2607-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer

S/N: 09J1-2929-MBB

NET AMT

FFP

TEG Platinum Premium Blood Gas Analyzer TEG Hamostasis Analyzer S/N: S031405187

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

22-AUG-2024

RECEIVING OFFICER

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

757-953-5770

N00183

22-AUG-2024

N00183

22-AUG-2024

N00183

22-AUG-2025

N00183

22-AUG-2025

N00183

22-AUG-2025

N00183

22-AUG-2026

N00183

22-AUG-2026

N00183

22-AUG-2026

N00183

22-AUG-2027

N00183

22-AUG-2027

N00183

22-AUG-2027

N00183

22-AUG-2028

N00183

22-AUG-2028

N00183

22-AUG-2028

N00183

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE TYPE: Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE TYPE: 2-in-1

(2) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(3) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(4) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: edward.r.gollon.civ@health.mil charles.k.lovell2.civ@health.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. edward.r.gollon.civ@health.mil charles.k.lovell2.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide preventive maintenance services for Haemonetics Thromboelastogram (TEG) hemostasis analyzers located in Building 274, Naval Medical Center Portsmouth.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance services for Haemonetics Thromboelastogram (TEG) hemostasis analyzers as defined in this Performance Work Statement (PWS).

1.1.2 Background: Annual maintenance service is required to ensure proper function and calibration of three (3) analyzers in Building 274, Naval Medical Center Portsmouth.

1.1.3 Scope: Contractor to provide full maintenance support for the items listed below and all support items / components. This contract shall provide for maintenance services which include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed. It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1.1.4 Period of Performance (PoP): 23 Aug 2023 – 22 Aug 2024 with option of four additional years

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Naval Medical Center Portsmouth, 620 John Paul Cir, Portsmouth, VA 23708-2297; Bldg 274 (Clinical Investigation Department), Rm 29B.

1.2.2 Contractors are not required to provide onsite services on Federal holidays. Recognized Federal holidays:

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday (8:00 a.m. to 4:00 p.m.) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Contractor will provide 24-hour emergency service available by telephone.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Governemnt understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 Preventive Maintenance and Repair

2.1.1. Coordination of services: Contractor should contact the Clinical Investigation Department (CID) Representative listed below in order to coordinate scheduling of visits, and upon arrival.

Doug Clemons (Facility Manager)

2.1.2. Frequency: Contractor is required to provide Platimum Premium preventive maintenance inspections twice per year, at a time mutually agreed upon between the Contractor and the CID Representative. Unlimited repair services, via telephonic technical assistance followed by on-site repair services if needed, will be provided by contractor.

2.1.3. Services provided: Platimum Premium preventive maintenance and repair services provided will include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide full preventive maintenance and repair support for the items listed below and all support items / components as defined in this PWS except for those items specified as government furnished property and services. It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. Contractor shall maintain equipment per Original Equipment Manufacturer (OEM) guidelines including all OEM recommended preventative maintenance visits.

2.1.4. Equipment included: The following equipment will be serviced by the Contractor.

09J1-2929-MBB

S031405187

2.1.5. Warranty: Contractor to warranty all completed repairs have been completed per OEM guidelines and accepted industry standards.

2.1.6. Report: The Contractor will generate a Preventive Maintenance report within two (2) days after each visit, containing a summary of services provided. The CID Representive will review and approve the final report. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractor’s are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number).

2.2. Replacement Parts

2.2.1. New: Uses of new replacement parts only are authorized.

2.2.2. Refurbished: Refurbished or used replacement parts are not allowed unless certified by the OEM, new parts are not available, and they are specifically approved by the Government. If refurbished parts are the only viable solution, then the vendor is to receive permission (in writing) from the CID POC prior to use.

2.3. Software Updates

2.3.1. Software: Contractor shall provide any and all software updates as they become available throughout the period of performance but no later than 30 days following its release at no additional charge.

2.4. Technical Support

2.4.1. Contractor shall provide telephonic communications with the Government, via a vendor supplied toll free response center, to discuss technical matters related to the performance of this contract, including support for all hardware, firmware, and software as required to maintain all systems, subsystem components, and assemblies. A qualified service representative will be made available to answer technical questions regarding system operations and applications. Telephonic support will be provided 24 hours, seven days a week. If telephonic support is not successful in resolving the malfunction, contractor will provide instructions for further support, such as onsite repair services.

2.5. Quality Control

2.5.1. The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work performance complies with the contract requirements of the contract.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: The contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract, such that OEM warranty and service are provided and maintained by the OEM. Certification of the OEM must be current (within 2 years) at all times prior to contract award and throughout contract period. Contractor and its employees shall maintain qualifications throughout entire contract period. In the event that a sub- contractor is used for this requirement, the sub-contractor must be a Certified Agent of the OEM. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Additionally contractor must have ready access to parts inventory of OEM replacement parts

All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

4.0 Points of Contact

4.1 Points of Contact:

Clinical Investigation Department (CID) Representative:

image1.wmf image2.wmf