CNI_Professional_Services__JA_redacted_Redacted.pdf

Component Acquisition Executive

(J-4)

DEFENSE HEALTH AGENCY

7700 ARLINGTON BOULEVARD, SUITE 5101

FALLS CHURCH, VIRGINIA 22042-5101

Justification and Approval for Other than Full and Open Competition Sole Source Acquisition

FAR Part 6.3- Other than Full and Open Competition

1. Identification of the Agency and Contracting Activity: Defense Health Agency (DHA), Deputy Assistant Director Acquisition (DAD-A), J-4, National Capital Region-Contracting Division (NCR-CD), HT0014, 8111 Gatehouse Road, Falls Church, VA 22042.

2. Nature and/or Description of Action being approved: Approval is requested for a 4-month interim contract for Coding Support Services for Joint Base Andrews, MD. The estimated dates of this requirement are from 01 April 2019 to 31 July 2019. The estimated cost of this requirement is $212,153.60 for 4 months. This requirement will be a sole source contract utilizing the incumbent contractor, CNI Professional Services LLC, to complete the required tasks, which are providing various types of medical coding services as described below.

3. Description of Supplies/Services: This procurement is to procure coding services for all medical, surgical and ancillary services in accordance with Defense Health Agency policies and procedures. The incumbent contractor will be awarded a purchase order on a sole source basis.

The total estimated value of the action is $212,153.60 for 4 months.

4. Statutory Authority Cited permitting other than full: The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c) (1), as implemented by FAR 6.302- 1(a)(2)(iii)(B). This is applicable when services required by the agency are available from only one responsible source, and no other type of services will satisfy agency requirements. Then full and open competition need not be provided for, and services may be deemed to be available from only the original source in the case of follow-on contracts for the continued provision of highly specialized services. This is applicable when it is likely that award to any other source would result in unacceptable delays in fulfilling the agency’s requirement.

5. Reason for Authority Cited: Market Research by both the Requesting office and the Contract Analyst support the conclusion that the incumbent contractor should be awarded a purchase order on a sole source basis. The requirement is scheduled to be consolidated under the DHA MSS IDIQ on August 1, 2019, and that it would be impractical to compete the requirement for a 4-month period of performance. Services will lapse on 31 March 2019 if another contract vehicle is not established by then. Services are needed and a gap in service will affect operations and patient care. FA805312D0041 FA286018F0012 will expire on 03/31/2019 with no options or extensions remaining. No other vendor was found that could provide medical coding services for Joint Base Andrews, MD. Only one responsible source, CNI Professional services LLC, can meet this requirement and no other vendor exists to meet the current requirement without extensive duplication of implementation cost.

6. Efforts to Obtain Competition: Market research was conducted and it was found the requirement is scheduled to be consolidated under the DHA MSS IDIQ on August 1, 2019, and that it would be impractical to compete the requirement for a 4-month period of performance.

Services will lapse on 31 March 2019 if another contract vehicle is not established by then.

Services are needed and a gap in service will affect operations and patient care. FA805312D0041 FA286018F0012 will expire on 03/31/2019 with no options or extensions remaining. CNI Professional Services LLC is the only vendor capable and willing to provide coverage for all of the coding services for Joint Base Andrews, MD.

7. Actions to Increase Competition: Market research was conducted and it was found the requirement is scheduled to be consolidated under the DHA MSS IDIQ on August 1, 2019, and that it would be impractical to compete the requirement for a 4-month period of performance.

Services will lapse on 31 March 2019 if another contract vehicle is not established by then. This requirement will be a sole source contract utilizing the incumbent contractor, CNI Professional Services LLC, to complete the required tasks, which are providing various types of medical coding services.

8. Market Research

Market research by both the Requesting Office and the Contract Analyst support the conclusion that the incumbent contractor should be awarded a purchase order on a sole source basis. This is because the requirement is scheduled to be consolidated under the DHA MSS IDIQ on August 1, 2019, and that it would be impractical to compete the requirement for a 4-month period of performance. Services will lapse on 31 March 2019 if another contract vehicle is not established by then. Services are needed and a gap in service will affect operations and patient care.

FA805312D0041 FA286018F0012 will expire on 03/31/2019 with no options or extensions remaining.

Results of market research:

Historical information:

Historical Information

FA805312D0041 - FA286018F0012 (FY18) Lead Outpatient Medical coder 640 65.97$ 42,220.80$ FA805312D0041 - FA286018F0012 (FY18) Outpatient Medical coder 1280 62.97$ 80,601.60$ FA805312D0041 - FA286018F0012 (FY18) Ambulatroy Procedure Visit Medical Coder 1280 64.96$ 83,148.80$

TOTAL

BURDENED

Labor Cost

Vendor

CNI Professional Services, Inc

DescriptionContract Number Estimated Hours

Proposed Through Rate

CNI Professional Services, Inc CNI Professional Services, Inc

Estimate for this action:

Base Year

LEAD OUTPATIENT MEDICAL CODER 640 67.95$ 43,488.00$

OUTPATIENT MEDICAL CODER 1280 64.86$ 83,020.80$

AMBULATORY PROCEDURE VISIT MEDICAL CODER 1280 66.91$ 85,644.80$

Total 212,153.60$

Labor Category Estimated Hours

Proposed Through Rate

TOTAL BURDENED Labor Cost

9. Other Facts: FA805312D0041 FA286018F0012 will expire on 03/31/2019 with no options or extensions remaining. No other vendor was found that could provide medical coding services for Joint Base Andrews, MD. Only one responsible source, CNI Professional services LLC, can meet this requirement and no other vendor exists to meet the current requirement without extensive duplication of implementation cost.

10. Interested Sources: To date, no other sources have expressed an interest in pursuing this requirement.

11. Methods to overcome barriers: Not Applicable. Barriers to competition have already been removed because only one responsible source, CNI Professional services LLC, can meet this requirement and no other vendor exists to meet the current requirement without extensive duplication of implementation cost.

Coordination:

12. Legal Review:

I have reviewed this J&A and it is deemed to be legally sufficient.

Typed Name:

Signature:

Approval:

13. Contracting Officer: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval (J&A).

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: