HT0014-15-R-0020_Amendment_1__dated__8-19-15.pdf

0010673010-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of subject Amendment is as follow s:

a. Subject revisions are hereby incorporated into solicitation, see continuation pages.

b. Revised Compensation Matrix dated 8-19-15 is hereby incorportated.

c. The request for Information responses are stated in SUMMARY OF CHANGES, see continuation pages.

d. Solicitation w ill not be extended, closing date of 31 August 2015 at 10:00 am. remains unchanged.

e. All other terms and conditions of subject solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 53

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Aug-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT0014-15-R-0020

X 9B. DATED (SEE ITEM 11)

01-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Aug-2015

CODE

DEFENSE HEALTH AGENCY (COD NCR)

5109 LEESBURG PIKE SUITE 508-F

FALLS CHURCH VA 22041-3201

HT0014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT0014-15-R-0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTION 1. Is this new requirement or follow-on to existing work, Page 77, Section 1.9.14 "Phase in/Phase Out

Period" states that "the Contractor shall have personnel on board, during the fifteen (15) days phase in/phase out periods."

RESPONSE: The Inpatient/Outpatient Certified Pharmacy Technicians Services is a follow-on requirement.

Paragraph 1.9.14 will be revised via amendment.

QUESTION 2. If follow-on, please provide incumbent contract #, name, period of performance and value. Also provide length of service of incumbent personnel as that has a significant impact on pricing being LPTA.

RESPONSE: The incumbent contractor and employee information will be provided to the awardee.

QUESTION 3. If not an existing contract with incumbents, is FAR 52.222-17 NONDISPLACEMENT OF

QUALIFIED WORKERS (MAY 2014) and Executive Order 13495 applicable to this solicitation?

RESPONSE: FAR 52.222-17 will be incorporated by amendment.

QUESTION 4. Kindly confirm that there are no hours associated for Inpatient Pharmacy Technician for Base Year.

RESPONSE: To confirm, there are no hours associated with the Inpatient Pharmacy Technician for the Base Year.

QUESTION 5. We see that there are 30,720 hours for Outpatient Pharmacy Technicians Option Years, which correspond to 16 FTEs. Not sure why there are 14,520 hours for Base Year as is it relates to 7.5625 FTEs. Is this in error OR does the government not require support for entire Base Year OR requires lesser FTEs? Please clarify.

RESPONSE: The number of FTEs listed are correct; less FTEs are required for the Base Year for Outpatient

Pharmacy Technicians.

QUESTION 6. Is this requirement for Pharmacy Techs subject to Mission-Essential Contractor Services?

RESPONSE: Please refer to paragraph 1.9.8 of the Performance Work Statement within the Solicitation.

QUESTION 7. Page 74, section 1.9.8 does not specifically include these Pharmacy Tech services but has references to it (example, Support Staffing, etc.). Please confirm.

RESPONSE: The Inpatient/Outpatient Certified Pharmacy Technicians Services are mission Essential. In addition to paragraph 1.9.8 of the Performance Work Statement, please refer to the following clauses within the Solicitation:

252.237-7023 and 252.237-7024.

QUESTION 8. Please confirm page size and margin for all volumes.

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part IV: RFP Documents within the Solicitation.

QUESTION 9. Volume IV - RFP Documents, can we submit it in PDF versus Word documents for subsection c and d (Reps and Certs, and Business Information). The instructions states that Reps and Certs and Business Information should be in Word. Keeping the Volume IV in one format (PDF versus multiple versions) is easier.

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part I: TECHNICAL INFORMATION, Part II: PAST

PERFORMANCE, and Part IV: RFP DOCUMENTS within the Solicitation.

QUESTION 10. Compensation Matrix - Attachment 7 --- Hours for Base Year on Roll up are different from what is in the RFP. Also can we add columns and calculations to all the worksheet on this Excel spreadsheet?

RESPONSE: Please refer to the CLIN structure on the Solicitation for the correct number of hours for the Base

Year, and please provide your own calculations; the Government only provided an spreadsheet example.

QUESTION 11. Please clarify that Volume II "Past Performance" will be Sanitized and Not-Sanitized Version for submission purposes ---- Though this does not make sense to us, as the Volume II - Past Performance if masked/sanitized renders itself to be meaningless documents.

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation; a copy of the entire Proposal must be sanitized.

QUESTION 12. Please confirm that all the 3 Past Performance of Prime must be on 1 page --- If this is correct then the 10 page limit for Volume II cannot be reached as only 2 pages will be used (1 page for Prime and 1 page for

Major Subcontractor)? Is this correct?

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part II: PAST PERFORMANCE within the Solicitation.

QUESTION 13. Page 32 for Technical information states 20 pages limitation Versus Page 34 Table states 10 pages for Technical Volume I "Recruitment & Retention Plan". Please confirm which is correct.

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part I: TECHNICAL INFORMATION and Part IV: RFP

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which shall be 10 pages or less.

QUESTION 14. Are all volumes to be sanitized, or only the technical?

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation: a copy of the entire Proposal must

QUESTION 15. The past performance volume is limited to 10 pages, and we are directed to discuss 3 or more relevant contracts. However, it is also stated (regarding the past performance volume) “The document shall be submitted in Microsoft Word compatible format and shall not be more than one (1) page for the prime contractor and (1) one additional page for each major subcontractor.” Are these 2 pages considered part of the 10 page limited past performance volume? If so, can we opt not to include this one page summary per contractor to allow more room to elaborate on our past performances?

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 16: Is there an incumbent contractor for this CPT service? What is the name of the current contractor?

What is the contract number for the current contract? What was the last award amount (option, extension, or bridge), the period of performance for the last award amount, and the number of hours covered for the last awarded period of performance?

QUESTION 17. Page 34 in summary table of electronic proposal documents says Technical Volume is limited to

10 pages, however, on page 32, second paragraph, says Technical information shall not exceed 20 pages. Which is correct?

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 18. Page 32, Part II, Past Performance, Section (a), states that "Offerors shall submit the information requested below as part of their proposal for both the offeror and any proposed subcontractors for subcontracts expected to exceed 25% of the requirement." Section (b) states that Offerors shall submit a list of three (3) or more contracts and subcontracts completed in the last three years, including contracts and subcontracts currently in process, which are similar in nature to the requirement. Please clarify if there is a minimum number of Past

Performance references the Prime Contractor is required to submit or is the 3 or more requirement for the Prime

Contractor and Subcontractors exceeding 25% of the requirement combined?

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part II: PAST PERFORMANCE within the Solicitation.

Please submit at least three past performance questionnaires, either for contracts or for subcontracts completed in the last three years, including contracts and subcontracts currently in process, which are similar in nature to the requirement.

QUESTION 19. Page 32, Part II, Past Performance, paragraph (a) states the document shall be submitted in

Microsoft Word compatible format and shall not be more than one (1) page for the prime contractor and (1) one additional page for each major subcontractor. Page 35 states Volume II, Past Performance, is limited to 10 pages.

Please clarify?

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 20. Please clarify which volumes need to be sanitized. It is customary to require that the technical proposal only be sanitized as the other volumes require specific company background and company information.

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation; a copy of the entire Proposal must

QUESTION 21. Should all four volumes be sent in Copy 2, sanitized, if all of them do not require that they be sanitized? How should the sanitized copy be labeled - with the company CAGE code?

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation: a copy of the entire Proposal must be sanitized. Please label each sanitized volume by evaluation factor only.

QUESTION 22. Is there an incumbent contractor? If yes, who is the incumbent contractor and are all positions currently filled?

QUESTION 23. Please confirm that no inpatient pharmacy technicians are required for the base period of performance.

RESPONSE: This is correct.

QUESTION 24. Page 33, Part III: Price, Attachment 7 requires detailed support of all cost elements related to final unit prices. Schedule B quantity times unit price must equal the extended amount. Please clarify/specify at what level the statement “DO NOT round figures in the pricing schedule.” applies.

RESPONSE: Please do not round prices and values when performing and displaying calculations and results.

QUESTION 25: Page 32, Part II - Past Performance - requests a list of items to be provided for each past performance contract reference. The solicitation provides a page limit requirement of 1 page for the prime and 1 page for each major subcontractor. However, the table on page 35 provides a page limit requirement of 10 pages.

What is the correct page limit for Part II - Past Performance?

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part II: PAST PERFORMANCE, one page for the prime contractor and one for each major subcontractor not to exceed the maximum number of 10 pages stated in the chart on pages 34 and 35.

QUESTION 26: Paragraph: (l) Part I: Technical Information and Part IV: RFP Documents (g), Page: 32 and 34, Question: The first paragraph on page 32 states “The technical information shall not exceed 2 pages….” In addition, the table on page 34 states that the Volume I is 10 pages for the Recruitment and Retention Plan including the narrative page for the Compensation Matrix. What is the maximum page limit for Part/Volume I Technical

Information?

RESPONSE: Please refer to ADDENDUM TO 52.212-1, Part I: TECHNICAL INFORMATION and Part IV: RFP

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 27: Solicitation Section: Instructions to Offerors, Paragraph: (l) – Part III: Price, Page: 33, Question: It is understood that the proposed CLIN prices shall be included in the Section SF 1449 Continuation Sheets. Is this the only document required in Volume III?

QUESTION 28: Solicitation Section: Clauses Incorporated By Full Text, Paragraph: (b), Page: 58, Question: The paragraph states, “The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment 1, Mission Essential Contractor Services, dated 18 November

2009, during periods of crisis.” The requirement for the plan is not included in proposal instructions or proposal format. Is the plan required with the offer? If so, is there a page limit and in which volume shall the plan be included?

RESPONSE: In addition to paragraph 1.9.8 of the Performance Work Statement, please refer to the following clauses within the Solicitation: 252.237-7023 and 252.237-7024. The plan is to be submitted with the offer as part of

Volume IV. There is no page limit.

QUESTION 29: Base Year: Pharmacy Technicians-Inpatient is not listed. Do you need these services for base year?

RESPONSE: Inpatient Certified Pharmacy Technicians Services are not needed for the Base Year.

QUESTION 30. Questionnaires are to be emailed directly to alice.p.martinez.ctr@mail.mil ON OR BEFORE

10:00AM EST 21 August 2015. Why is Questionnaire due 10 days before proposal is due?

RESPONSE: Reference Addendum 52.212-1, Part II: PAST PERFORMANCE.

QUESTION 31. What is the file naming convention for sanitized and unsanitized volumes?

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation: please label each volume by evaluation factor.

QUESTION 32. Is any of these positions SCA?

mailto:alice.p.martinez.ctr@mail.mil

RESPONSE: Please refer to clause 52.222-55 “Minimum Wages under Executive Order 13658” within the

Solicitation.

QUESTION 33. What is the length of service of each employee in these positions? We need length of service of each employee to compute appropriate vacation.

QUESTION 34. What is the DUNS Number and CAGE Code for the incumbent contractor?

RESPONSE: This information will be provided to the awardee if requested.

QUESTION 35. In terms of the past performance evaluation, what past performance is considered acceptable and unacceptable?

RESPONSE: Past Performance Criteria will be revised via amendment.

QUESTION 36. Page 32 indicates that the technical information shall not exceed 20 pages.....however, in the table on page 34 indicates that the maximum page limit is 10 pages. Please clarify.

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 37. Page 34 -summary of electronic proposal documents it appears that the technical, past performance and price should be sanitized. If the past performance and price volumes should be sanitized--how should it be done and how will the government know who the contractor is?

RESPONSE: Please refer to ADDENDUM TO 52.212-1 within the Solicitation: one copy of the entire Proposal must be sanitized.

QUESTION 38. What is the current contract value?

RESPONSE: This information may be available on www.fbo.gov in the archive documents labeled Award Notice.

QUESTION 39. Are all of the positions on the current contract filled?

RESPONSE: The incumbent employee information will be provided to the awardee.

QUESTION 40. Will the inpatient pharmacy technicians be required to work evening or night shift?

RESPONSE: Please refer to paragraph 1.9.1. of the Performance Work Statement, as follow: Contract personnel will be required to work on rotating schedules 365/366 days a year 24 hours a day/7 days a week; Monday through

Sunday, including Federal Holidays.

QUESTION 41. Is there an incumbent contractor for these services? If so, can the Government please provide the company name, contract number, and contract award value for the base and all option periods?

QUESTION 42. Are all positions currently filled? If not, can the Government please provide a list of vacancies by specialty? What is the historical fill rate and turnover rate for these services?

http://www.fbo.gov/

QUESTION 43. For any positions currently filled, can the Government please provide a list of hire dates by specialty?

QUESTION 44. The number of hours required changes from first POP to second POP. Can the Government please clarify the reason for the increase?

RESPONSE: The hours proposed in the solicitation are based on the Governments need for Inpatient and Outpatient

Pharmacy Technicians services.

QUESTION 45. Referencing PWS paragraph 1.9.11 which states that overtime is not authorized and PWS paragraph 1.9.1 which states that additional hours may be assigned to contract personnel at management’s discretion with Contractor’s approval, can the Government please clarify if Overtime is authorized with mutual consent of management and the Contractor company as alluded to in 1.9.1? If so, will the Government consider adding an

Overtime CLIN?

RESPONSE: Please refer to paragraph 1.9.11. of the Performance Work Statement, as follow: OVERTIME IS NOT

AUTHORIZED.

QUESTION 46. Will the Government consider a Best Value Trade-off basis for award instead of LPTA? A Best

Value Trade-off will allow the government to consider a proprietary, unique, and/or innovative approach as well as the performance record of a contactor during evaluation to ensure continuity-of-care, quality-of-service, and risk mitigation for this most important mission, enabling quality services to the affected beneficiaries.

RESPONSE: Reference Addendum to 52.212-1 paragraph (f) “Basis of Award”

QUESTION 47. Will DHA accept past performance from the sub?

RESPONSE: Reference Addendum to 52.212-1 paragraph (a) (b).

QUESTION 48. Outpatient Base Year hours: 14520 however in the Option years 1-4 hours 30720, the base period and option years are a full year, what is the reason for the shortened required hours?

RESPONSE: Reference response to questions 4, 5 and 63.

QUESTION 49. Inpatient hours for the Base Period are -0-, however in the Option years 1-4 is 3840, is there a reason for no hours in the base period?

RESPONSE: Reference response to questions 4, 5 and 63.

QUESTION 50. Is this a follow on contract? Is there an incumbent contractor in place? If existing contract, will the government provide the current contract number? If existing contract, will the government provide the current contract value?

RESPONSE: Reference response to question 1.

QUESTION 51. How many Pharmacy Technicians are needed?

RESPONSE: The technicians are based on 1,920 hours.

QUESTION 52. The compensation matrix, sub factor I, has formulas populated in certain cells, are we required to use those formulas that are included?

RESPONSE: The Compensation Matrix is being re-posted via amendment without populated cells, please provide your own calculations; the Government only provided as an example.

QUESTION 53. Will the candidates be interviewed?

RESPONSE: Please refer to paragraph 1.9.6. of the Performance Work Statement, as follows: Interviews: There will be no interviews conducted by government personnel.

QUESTION 54. You want a retention plan what do you want to know?

RESPONSE: Please refer to Factor I: Technical, Sub factor 2: Recruitment and Retention Plan within the

Solicitation.

QUESTION 55. Do you want a quality assurance plan?

RESPONSE: Please refer to paragraph 1.8.2. of the Performance Work Statement; a Quality Control Plan is due 30 calendar days after award.

QUESTION 56. Do you want us to use the matrix or can we create our own? there is an error in the Fringe Benefits column it does not calculate properly.

RESPONSE: Please provide your own calculations; the Government only provided the spreadsheet as an example.

QUESTION 57. Have previous companies charged for Manpower reporting?

RESPONSE: Yes, but not all companies. If a company proposes a price for the CMR it is estimated as a direct (un-loaded) labor hours.

QUESTION 58. Who is the current incumbent? If there is an incumbent in accordance to FOIA what was their bid price?

RESPONSE: The incumbent contractor and employee information will be provided to the awardee if requested.

QUESTION 59. What is CME in the matrix?

RESPONSE: See list of acronyms in the solicitation and “CME” is Continuing Medical Education.

QUESTION 60. How many pharmacy techs will be needed?

RESPONSE: The number of Certified Pharmacy Technicians must be determined by prospective offerors.

QUESTION 61. Are there more staffing requirements under the 8(a) program?

RESPONSE: This question is unrelated to Solicitation HT0014-15-R-0020.

QUESTION 62. Schedule B indicates Pharmacy Technician (outpatient) hours of 14,520 for the base year and

30,720 for the option years. Is this correct?

QUESTION 63. Schedule B indicates Pharmacy Technician (inpatient) hours of 0 for the base year and 30,720 for the option years. Is this correct?

QUESTION 64. Paragraph 1.9.1 states the "contract personnel typically work 80 hours in a 2 week period." This indicates weekly hours worked may exceed 40 as long as no more than 80 hours are worked in a 2 week period.

According to the Service Contract Act (SCA) Wage Determination (WD), any hours over 40 in a week are considered overtime. Schedule B states overtime is not authorized. Therefore we respectfully request you revise paragraph 1.9.1 to state "contract personnel typically work 40 hours per week" to support offerors' capability to comply with the SCA.

RESPONSE: Please refer to paragraph 1.9.11. of the Performance Work Statement, as follow: OVERTIME IS NOT

AUTHORIZED.

QUESTION 65. Can you provide the formula for the health insurance for base and option yr1; and all the formulas for option years 2-4 because there are none in the compensation matrix spreadsheet?

RESPONSE: Please provide your own calculations; the Government only provided a spreadsheet as an example.

QUESTION 66. Page 32 under Part II: Past Performance, paragraph (a), states shall not be more than one (1) page;

however, table on page 35 lists Maximum Page Count for Past Performance as 10 pages.

RESPONSE: Please list of three (3) or more contracts and subcontracts completed in the last three years, including contracts and subcontracts currently in process, which are similar in nature to the requirement; each contract or subcontract must not be more than one (1) page for the prime contractor and (1) one additional page for each major subcontractor, for a grand total of 10 pages.

QUESTION 67. Page 32 under Part I: Technical Information, Sub factor 2, states "technical information shall not exceed 20 pages;" however, table on page 34 lists Maximum Page Count for Technical "Recruitment & Retention

Plan" as 10 pages.

DOCUMENTS, as follow: Technical Information shall be 20 pages or less, including Technical Volume I, which

QUESTION 68. Is the incumbent vendor eligible to re-bid?

RESPONSE: This question will not be answered as it is not related to the solicitation.

QUESTION 69. When was the contract initially awarded?

QUESTION 70. Can there be an extension for proposals until September 7, 2015 at 5:00 p.m.?

RESPONSE: The solicitation will not be extended.

QUESTION 71. In relation to the current or expected workload and shift hours given the information on Page 73,

1.9.1. "Contract personnel will be required to work on rotating schedules 365/366 days a year 24 hours a day/7 days a week; Monday through Sunday, including Federal Holidays, Government designated training holidays and shifts may vary 8, 9, 10 or 12 hours. Contract personnel typically work 80 hours in a 2 week period." What is the normal shift pattern and number of shifts (in hours) for day, evening, night coverage, as well as weekend and holiday coverage (for example, 10-8 hour shifts M-F from 7:00 AM - 3:30 PM, 5-10 hour shifts M-F from 9:00 AM - 7:30

PM, 1-12 hour shift from 7:30 PM - 8:00 AM on each day, SAT and SUN).

RESPONSE: It's rotation of shifts, subject to change to support the mission. Based on the need coverage is 24/7.

Shifts are varied, as follow:

INPATIENT:

Inpatient Technician shifts:

0630-1500

0830-1700

1130-2000

0645-1515

0700-1530

0730-1600

0800-1630

0930-1800

1100-1930

Night shifts are 1900-0700

OUTPATIENT: Varies due to the mix between GS & Contract personnel (8 hour shifts) M-F: 0700-1530 (5 to 6 staff) / 0900-1730 or 0930- 1800 (6 staff) / 1230-2100 (4 to 5 staff) PX: M-SA- 0900-1730 (1 to 2) / 0930-1800 or

0945-1815 (2 to 3)

QUESTION 72. Relates to the required uniform information on Page 80, 1.13.2.2. - "Uniforms. The contractor shall provide each contract personnel his/her own uniform. The contractor shall ensure that, when worn, the uniform is clean and in good repair." Is this simply a smock or lab coat or are there other uniform requirements we need to consider?

RESPONSE: Yes, They will be wearing the smock and a lab coat, FBCH pharmacy smocks will be provided by

FBCH.

QUESTION 73. Section 1.11.4 and 1.11.5 - HEPA Mask Fitting Test. Since contractors are responsible for HEPA

Mask Fitting Tests, please clarify as to whether the hospital Director has determined if the N95 is necessary for

Pharmacy Technicians? Also, will fit testing happen at the MTF at our cost or can the fit test occur somewhere else?

RESPONSE: For inpatient Pharmacy Technicians the answer is yes. The fit test can occur somewhere else as long as it's comply with FBCH-I 6025.32-R.

QUESTION 74. Referencing PWS paragraph 1.9.1 which states that the monthly schedule will be coordinated by the Section Chief or designee, can the Government please clarify if the contractor schedules the contract staff or if the Section Chief (or designee) schedules the contract staff?

REPONSE: Yes, FBCH Section Chief (or designee) schedules the contract staff.

QUESTION 75. When should the candidates submit their immunization records 15 days after award?

RESPONSE: Prior to in-processing, contractor shall submit complete immunization records.

52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014)

(a) Service employee, as used in this clause, means any person engaged in the performance of a service contract other than any person employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541. The term ``service employee'' includes all such persons regardless of any contractual relationship that may be alleged to exist between a contractor or subcontractor and such persons.

(b) The Contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employment under this contract in positions for which the service employees are qualified.

(1) The Contractor and its subcontractors shall determine the number of service employees necessary for efficient performance of this contract and may elect to employ fewer employees than the predecessor Contractor employed in connection with performance of the work.

(2) Except as provided in paragraph (c) of this clause, there shall be no employment opening under this contract, and the Contractor and any subcontractors shall not offer employment under this contract, to any person prior to having complied fully with this obligation.

(i) The successor Contractor and its subcontractors shall make a bona fide express offer of employment to each service employee as provided herein and shall state the time within which the service employee must accept such offer, but in no case shall the period within which the service employee must accept the offer of employment be less than 10 days.

(ii) The successor Contractor and its subcontractors shall decide any question concerning a service employee's qualifications based upon the individual's education and employment history, with particular emphasis on the employee's experience on the predecessor contract, and the Contractor may utilize employment screening processes only when such processes are provided for by the contracting agency, are conditions of the service contract, and are consistent with Executive Order 13495.

(iii) Where the successor Contractor does not initially offer employment to all the predecessor contract service employees, the obligation to offer employment shall continue for 90 days after the successor contractor's first date of performance on the contract.

(iv) An offer of employment will be presumed to be bona fide even if it is not for a position similar to the one the employee previously held, but is one for which the employee is qualified, and even if it is subject to different employment terms and conditions, including changes to pay or benefits. (See 29 CFR 9.12 for a detailed description of a bonafide offer of employment).

(c)(1) Notwithstanding the obligation under paragraph (b) of this clause, the successor Contractor and any subcontractors (i) may employ under this contract any service employee who has worked for the contractor or subcontractor for at least three months immediately preceding the commencement of this contract and who would otherwise face lay-off or discharge, (ii) are not required to offer a right of first refusal to any service employee(s) of the predecessor contractor who are not service employees within the meaning of the Service

Contract Labor Standards statute, 41 U.S.C. 6701(3), and (iii) are not required to offer a right of first refusal to any service employee(s) of the predecessor contractor whom the Contractor or any of its subcontractors reasonably believes, based on the particular service employee's past performance, has failed to perform suitably on the job (see

29 CFR 9.12(c)(4) for additional information). The successor Contractor bears the responsibility of demonstrating the appropriateness of claiming any of these exceptions.

(2) In addition, any Contractor or subcontractor that has been certified by the U.S. Small Business Administration as a HUBZone small business concern must ensure that it complies with the statutory and regulatory requirements of the HUBZone Program (e.g., it must ensure that at least 35 percent of all of its employees reside within a

HUBZone). The HUBZone small business Contractor or subcontractor must consider whether it can meet the requirements of this clause and Executive Order 13495 while also ensuring it meets the HUBZone Program's requirements.

(3) Nothing in this clause shall be construed to permit a Contractor or subcontractor to fail to comply with any provision of any other Executive order or law. For example, the requirements of the HUBZone Program (see FAR subpart 19.13), Executive Order 11246 (Equal Employment Opportunity), and the Vietnam Era Veterans'

Readjustment Assistance Act of 1974 may conflict, in certain circumstances, with the requirements of Executive

Order 13495. All applicable laws and Executive orders must be satisfied in tandem with, and if necessary prior to, the requirements of Executive Order 13495, 29 CFR part 9, and this clause.

(d)(1) The Contractor shall, not less than 30 days before completion of the Contractor's performance of services on the contract, furnish the Contracting Officer with a certified list of the names of all service employees working under this contract and its subcontracts at the time the list is submitted. The list shall also contain anniversary dates of employment of each service employee under this contract and its predecessor contracts with either the current or predecessor contractors or their subcontractors. Where changes to the workforce are made after the submission of the certified list described in this paragraph, the Contractor shall, in accordance with paragraph (e) of this clause, not less than 10 days before completion of the services on this contract, furnish the Contracting Officer with an updated certified list of the names of all service employees employed within the last month of contract performance. The updated list shall also contain anniversary dates of employment, and, where applicable, dates of separation of each service employee under the contract and its predecessor contracts with either the current or predecessor Contractors or their subcontractors.

(2) Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.

(3) The Contracting Officer will direct the predecessor Contractor to provide written notice (Appendix B to 29 CFR chapter 9) to service employees of their possible right to an offer of employment with the successor contractor.

Where a significant portion of the predecessor Contractor's workforce is not fluent in English, the notice shall be provided in English and the language(s) with which service employees are more familiar. The written notice shall be—

(i) Posted in a conspicuous place at the worksite; or (ii) Delivered to the service employees individually. If such delivery is via email, the notification must result in an electronic delivery receipt or some other reliable confirmation that the intended recipient received the notice.

(e)(1) If required in accordance with 52.222-41(n), the predecessor Contractor shall, not less than 10 days before completion of this contract, furnish the Contracting Officer a certified list of the names of all service employees working under this contract and its subcontracts during the last month of contract performance. The list shall also contain anniversary dates of employment of each service employee under this contract and its predecessor contracts either with the current or predecessor Contractors or their subcontractors. If there are no changes to the workforce before the predecessor contract is completed, then the predecessor Contractor is not required to submit a revised list 10 days prior to completion of performance and the requirements of 52.222-41(n) are met. When there are changes to the workforce after submission of the 30-day list, the predecessor Contractor shall submit a revised certified list not less than 10 days prior to performance completion.

(2) Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.

(f) The Contractor and subcontractor shall maintain the following records (regardless of format, e.g., paper or electronic) of its compliance with this clause for not less than a period of three years from the date the records were created.

(1) Copies of any written offers of employment or a contemporaneous written record of any oral offers of employment, including the date, location, and attendance roster of any service employee meeting(s) at which the offers were extended, a summary of each meeting, a copy of any written notice that may have been distributed, and the names of the service employees from the predecessor contract to whom an offer was made.

(2) A copy of any record that forms the basis for any exemption claimed under this part.

(3) A copy of the service employee list provided to or received from the contracting agency.

(4) An entry on the pay records of the amount of any retroactive payment of wages or compensation under the supervision of the Administrator of the Wage and Hour Division to each service employee, the period covered by such payment, and the date of payment, and a copy of any receipt form provided by or authorized by the Wage and Hour Division. The Contractor shall also deliver a copy of the receipt to the service employee and file the original, as evidence of payment by the Contractor and receipt by the service employee, with the Administrator or an authorized representative within 10 days after payment is made.

(g) Disputes concerning the requirements of this clause shall not be subject to the general disputes clause (52.233-1) of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR part 9. Disputes within the meaning of this clause include disputes between or among any of the following: The Contractor, the contracting agency, the U.S. Department of Labor, and the service employees under the contract or its predecessor contract. The Contracting Officer will refer any service employee who wishes to file a complaint, or ask questions concerning this contract clause, to the: Branch of Government Contracts

Enforcement, Wage and Hour Division, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Contact email: displaced@dol.gov.

(h) The Contractor shall cooperate in any review or investigation by the Department of Labor into possible violations of the provisions of this clause and shall make such records requested by such official(s) available for inspection, copying, or transcription upon request.

(i) If it is determined, pursuant to regulations issued by the Secretary of Labor (Secretary), that the Contractor or its subcontractors are not in compliance with the requirements of this clause or any regulation or order of the Secretary, appropriate sanctions may be imposed and remedies invoked against the Contractor or its subcontractors, as provided in Executive Order 13495, the regulations, and relevant orders of the Secretary, or as otherwise provided by law.

(j) The Contractor shall take such action with respect to any such subcontract as may be directed by the Secretary of

Labor as a means of enforcing such provisions, including the imposition of sanctions for noncompliance. However, if the Contractor, as a result of such direction, becomes involved in litigation with a subcontractor, or is threatened with such involvement, the Contractor may request that the United States, through the

Secretary, enter into such litigation to protect the interests of the United States.

(k) The Contracting Officer will withhold, or cause to be withheld, from the prime Contractor under this or any other

Government contract with the same prime Contractor, such sums as an authorized official of the Department of

Labor requests, upon a determination by the Administrator, the Administrative Law Judge, or the Administrative

Review Board, that there has been a failure to comply with the terms of this clause and that wages lost as a result of the violations are due to service employees or that other monetary relief is appropriate. If the Contracting Officer or the Administrator, upon final order of the Secretary, finds that the Contractor has failed to provide a list of the names of service employees working under the contract, the Contracting Officer may, in his or her discretion, or upon request by the Administrator, take such action as may be necessary to cause the suspension of the payment of contract funds until such time as the list is provided to the Contracting Officer.

(l) Subcontracts. In every subcontract over the simplified acquisition threshold entered into in order to perform services under this contract, the Contractor shall include a provision that ensures—

(1) That each subcontractor will honor the requirements of paragraphs (b) through (c) of this clause with respect to the service employees of a predecessor subcontractor or subcontractors working under this contract, as well as of a predecessor Contractor and its subcontractors;

(2) That the subcontractor will provide the Contractor with the information about the service employees of the subcontractor needed by the Contractor to comply with paragraphs (d) and (e) of this clause; and

(3) The recordkeeping requirements of paragraph (f) of this clause.

mailto:displaced@dol.gov

The following have been modified:

ADDENDUM TO 52.212-2

Addendum to 52.212-2

Paragraph (a) is hereby supplemented with the following:

This acquisition is being conducted utilizing the policies and procedures of FAR Parts 8 and 12 in conjunction with appropriate parts of FAR Part 13 for the acquisition of commercial services. Impartial consideration will be given to all offers received in response to this solicitation. Offers will be reviewed to determine compliance with all requirements of the solicitation, including any attachments and exhibits. Any offer that is not in compliance with the requirements of the solicitation will be unacceptable and ineligible for award.

A contractor may be eliminated from consideration without further communication if its technical and/or pricing proposals are not among those Contractors considered most advantageous to the Government based on a Lowest

Price Technically Acceptable basis.

Please note the following:

b) Alternate proposals will not be considered; the offerors are limited to a single proposal. Multiple solutions, optional solutions, etc., shall NOT be provided and may render a proposal unacceptable.

c) The Government intends to make a single award resulting from this RFP.

FACTORS TO BE EVALUATED

Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the three (3) evaluation factors and sub factors described below.

The following evaluation factors and sub factors will be used to evaluate each proposal:

Factor I: Technical

Sub factor 1: Compensation Matrix

Sub factor 2: Recruitment and Retention Plan

Factor II: Past Performance

Factor III: Price

EVALUATION APPROACH

1. Technical:

Sub factor 1: The Government will evaluate the proposed Compensation Matrix (Attacment #7) to determine the adequacy of the plan, in particular the hourly wage to be paid to Contract Employees, to successfully attract and retain qualified HCPs with minimum turnover. The Government will evaluate the rate paid and fringe benefits provided to the individual Contract Employees to ensure the rate and benefits are realistic for the local area and for their impact upon attracting and retaining Contract Employees. The Government has researched compensation levels offered to perform the services under this contract and has developed guide to assist evaluators in rating this factor for the geographic region Fort Belvoir, VA 22060. A low compensation matrix may be viewed as evidence of failure to comprehend the complexity of the contract requirements or appropriate compensation levels of geographic area where performance will take place.

Sub factor 2: The Government will evaluate the Retention and Retention plan, particularly to determine the extent to which the plan and its methodology will fill required positions with quality Contract Employees and provide for low turnover rates. The plan will be evaluated as to the degree the plan presents a comprehensive and realistic approach to retain qualified Contract Employees and maintain the required Contract Employee fill rate. The

Government will evaluate the offeror’s plan to fill vacant positions as to its capability to timely and seamlessly provide equivalent substitute Contract Employees. The offeror’s training plan will be evaluated as to its ability to ensure Contract Employees have the proper skills as well as its effect on recruitment and retention.

The following are the adjectives used in evaluating and rating the Technical proposals.

RATING DESCRIPTION

ACCEPTABLE Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal does not clearly meet the minimum requirements of the solicitation.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

2. Past Performance: The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

a. Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in the Attachments.

b. The currency (within the past three years) and relevance of the past performance information will be considered, The Government will focus its inquiries on the offeror’s record of performance on relevant and recent prior contracts. The determination of relevancy includes a consideration of recent contracts which are similar in scope, price, and PWS requirements. The offeror’s record of performance will be evaluated for quality of services, timeliness of services, business relations, and other considerations as set forth in the Past Performance

Questionnaire. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In addition to past performance questionnaires completed on behalf of the offeror, the Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the

North American Industry Classification System (NAICS) Code 621399.

a. The past performance factor considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. The confidence rating will be the overall

Factor 2 past performance rating.

The following ratings will be used to evaluate Past Performance.

RATING DESCRIPTION

ACCEPTABLE Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

UNACCEPTABLE Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. Price Factor. The contract will be a Firm Fixed Price (FFP) Contract. The Government will conduct a price analysis for fair and reasonable prices. Price will be evaluated separately from the technical factor.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

a. All vendors’ prices must be deemed to be fair and reasonable to qualify for award.

b. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.