iEHR_IPO_Data_Federation_Request_for_Quote.pdf

Request for Quote

Title: Integrated Electronic Health Record (iEHR) Data Federation Application software

Requiring Activity Name: Interagency Program Office (IPO)

Subject: Request for Quote #HT0012-13-R-0009

1.0 SCOPE

The Interagency Program Office (IPO) is developing and implementing an integrated Electronic

Health Record (iEHR) system to optimize clinician care for the Service Member, Veteran, and their dependents. The application software is needed to support IPO requirements.

2.0 BACKGROUND

The Department of Defense (DoD) and Department of Veterans Affairs (VA) currently share more clinical data than any other two healthcare organizations in the world, with the shared mission to provide coordinated health care to Service members, their family members, and

Veterans. However, healthcare operations between Departments are not integrated, despite using the same types of data to support related user communities: the clinician and the patient. To enhance and streamline the care and benefits provided to our Service members and Veterans, the

Secretary of Defense (SECDEF) and Secretary of Veterans Affairs’ (SECVA) have mandated that the two Departments implement a new, joint, iEHR system.

3.0 OBJECTIVES

Acquisition of a Commercial-Off-the-Shelf (COTS) data federation application software that provides a Federated Database system.

4.0 PRODUCTS AND MAINTENANCE SERVICES

The Contractor shall provide products and support services as described below. This requirement has been reviewed and contains no services that are inherently governmental functions. All services are strictly non-personal in nature.

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

HEALTH AFFAIRS

7700 ARLINGTON BLVD, FALLS CHURCH, VA, 22042-5101

DATE

CLIN COTS Product Part #

COTS

Type Quantity Unit Price Extended Price

Base Year Production License and Maintenance

CLIN 0001

4DD Tetra Health Care

Federator License

(64 Cores)

#USG-PC64-THF-LIC License 1 $_______ $___________

Base CLIN 0001 –

(64 Cores)

Maintenance Support

#USG-PC64-THF-MNT MNT 1 Included

CLIN 0002

Tetra Studio Enterprise

License (50 Seats) #USG-S50-TSE-LIC License 1 $_______ $___________

Base CLIN 0002 –

(50 Seats)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 Included

Base Year Training and Support

CLIN 0003 Training (# of days) #USG-L80-TR TR 10 $_______ $___________

CLIN 0004

Support Services

(# of hours)

#USG-L80-SVC SVC 80 $_______ $___________

Base Year Subtotal: $___________

Option Year 1 - Additional Production License and Maintenance Support

CLIN 1001

4DD Tetra Health Care

Federator License

(32 Cores)

#USG-PC32-THF-LIC License 1 $_______ $___________

Option CLIN 1001 –

Maintenance Support

#USG-PC32-THF-MNT MNT 1 Included

CLIN 1002

Tetra Studio Enterprise

License (10 Seats) #USG-S10-TSE-LIC License 1 $_______ $___________

Option CLIN 1002 –

(10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 Included

Option Year 1 - Maintenance, Training, and Support

CLIN 1003

Base CLIN 0001 -

Annual (64 Cores)

Maintenance Support

#USG-PC64-THF-MNT MNT 1 $_______ $___________

CLIN 1004

Base CLIN 0002 -

Annual (50 Cores)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 $_______ $___________

CLIN 1005 Training (# of days) #USG-L80-TR TR 10 $_______ $___________

CLIN 1006

Support Services

(# of hours)

#USG-L80-SVC SVC 80 $_______ $___________

Option Year 1 Subtotal: $___________

Option Year 2 - Additional Production License and Maintenance Support

CLIN 2001

4DD Tetra Health Care

Federator License

Option CLIN 2001 –

Maintenance Support

#USG-PC32-THF-MNT MNT 1 Included

CLIN 2002

Tetra Studio Enterprise

Option CLIN 2002 –

Maintenance Support

#USG-S10-TSE-MNT MNT 1 Included

Option Year 2 Maintenance, Training, and Support

CLIN 2003

Base CLIN 0001 -

Annual (64 Cores)

Maintenance Support

#USG-PC64-THF-MNT MNT 1 $_______ $___________

CLIN 2004

Base CLIN 0002 -

Annual (50 Seats)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 $_______ $___________

CLIN 2005

Option CLIN 1001 -

1st Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 2006

Option CLIN 1002 – st Option Year

Annual (10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 $_______ $___________

CLIN 2007 Training (# of days) #USG-L80-TR TR 10 $_______ $___________

CLIN 2008

Support Services

(# of hours)

#USG-L80-SVC SVC 80 $_______ $___________

Option Year 2 Subtotal: $___________

Option Year 3 - Additional Production License and Maintenance Support

CLIN 3001

4DD Tetra Health Care

Federator License

Option CLIN 3001 –

Maintenance Support

#USG-PC32-THF-MNT MNT 1 Included

CLIN 3002

Tetra Studio Enterprise

Option CLIN 3002 –

Maintenance Support

#USG-S10-TSE-MNT MNT 1 Included

Option Year 3 Maintenance, Training, and Support

CLIN 3003

Base CLIN 0001 -

Annual (64 Cores)

Maintenance Support

#USG-PC64-THF-MNT MNT 1 $_______ $___________

CLIN 3004

Base CLIN 0002 –

Annual (50 Seats)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 $_______ $___________

CLIN 3005

Option CLIN 1001-

1st Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 3006

Option CLIN 1002 – st Option Year

Annual (10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 $_______ $___________

CLIN 3007

Option CLIN 2001 -

2nd Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 3008

Option CLIN 2002 – nd

Option Year

Annual (10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 $_______ $___________

CLIN 3009 Training (# of days) #USG-L80-TR TR 10 $_______ $___________

CLIN 3010

Support Services

(# of hours)

#USG-L80-SVC SVC 80 $_______ $___________

Option Year 3 Subtotal: $___________

Option Year 4 - Maintenance Support

CLIN 4001

Base CLIN 0001-

(64 Cores)

Maintenance Support

#USG-PC64-THF-MNT MNT 1 $_______ $___________

CLIN 4002

Base CLIN 0002 -

Annual (50 Seats)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 $_______ $___________

CLIN 4003

Option CLIN 1001 -

1st Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 4004

Option CLIN 1002 – st Option Year

Annual (10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 $_______ $___________

CLIN 4005

Option CLIN 2001 -

2nd Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 4006

Option CLIN 2002 – nd

Option Year

Annual (10 Seats)

Maintenance Support

#USG-S50-TSE-MNT MNT 1 $_______ $___________

CLIN 4007

Option CLIN 3001 -

3rd Option Year

Annual (32 Cores)

Maintenance Support

#USG-PC32-THF-MNT MNT 1 $_______ $___________

CLIN 4008

Option CLIN 3002 – nd

Option Year

Annual (10 Seats)

Maintenance Support

#USG-S10-TSE-MNT MNT 1 $_______ $___________

Option Year 4 Subtotal: $___________

Total Cost for Base Year plus Option Years 1-4: $___________

5.0 INSTALLATION AND ADDITIONAL SERVICES

Not Applicable

6.0 ORGANIZATIONAL CONFLICT OF INTEREST CATEGORY

This requirement does not fall within any of the three formal Organizational Conflict of Interest

(OCI) categories (neither OCI Category 1, 2 nor 3).

7.0 INSPECTION AND ACCEPTANCE

The Delivery POC is responsible for inspection and acceptance of all items, incoming shipments, documents, and services.

8.0 ACCEPTANCE CRITERIA

Certification by the Government of satisfactory goods or services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the referenced agreement, this order, and all amendments.

DFARS 252.246-7000, Material Inspection and Receiving Report

9.0 PAYMENTS

9.1 Invoice Review

The COR may reject or require correction of any deficiencies found in the invoice or receiving report. In the event of a rejected invoice or receiving report, the Contractor must be notified in writing by the COR of the specific reasons for rejection.

9.2 Wide Area Workflow – Receipt and Acceptance

The Defense Federal Acquisition Regulations Supplement (DFARS) mandates end-to-end electronic processing of payment requests and supporting documentation such as receiving reports in cases where the contractor is able to submit a payment request in electronic form. If the terms of a contract call for a receiving report, Contractors are strongly encouraged to utilize the Wide Area Workflow (WAWF) system to submit both electronic payment requests and receiving reports in accordance with DFARS 232.7004. Use of WAWF will allow for the submission of an invoice and receiving report as a combined form. This is the preferred method of processing electronic invoices and receiving reports within the TMA. When submitting documentation via WAWF, the contractor shall use the WAWF Combo format.

Information regarding WAWF is available on the Internet at: https://wawf.eb.mil/. Prior to submitting the first WAWF electronic form for a given task order, Contractors should first coordinate with the assigned TMA COR.

When initiating a Combo document within WAWF, vendors must use the appropriate two-part

TMA location code to include BOTH the Government Ship To Code / Extension (Ext) fields and the Local Processing Office (LPO) DoDAAC / Extension fields as displayed within the WAWF application and illustrated below:

Ship To Code / Ext. LPO DoDAAC / Ext.

HT0003 | ________ HT0003 | ________

10.0 DELIVERABLES

10.1 Delivery Address

Delivery of items identified above shall be made to the following location:

TRICARE Management Activity

1501 Wilson Blvd.

Arlington, VA 22209-2403

10.2 Delivery Schedule

Delivery is required: 30 days After Receipt of Order

10.3 Shipping

The Contractor shall make use of commercial best practices in the packing and shipment of packages, unless otherwise stated in this order. Offers may be submitted on the basis of either or both f.o.b. origin and f.o.b. destination and they will be evaluated on the basis of the lowest overall cost to the Government.

11.0 PERIOD OF PERFORMANCE

The period of performance for this delivery order is as follow:

Base Year - Date of award through 12 months

Option Year 1 - 12 months (beginning the first day after the last day of the Base Year)

Option Year 2 - 12 months (beginning the first day after the last day of the Option Year 1) https://wawf.eb.mil/

Option Year 3 - 12 months (beginning the first day after the last day of the Option Year 2)

Option Year 4 - 12 months (beginning the first day after the last day of the Option Year 3)

12.0 CONTRACT ADMINISTRATION DATA

12.1 Contact Information for Key Personnel

Contracting Officer’s Technical Representative

The COR for this order is listed below:

Name: Ms. Sheila Swenson

Title: iEHR Acquisition Support

Address: 1700 N. Moore Street

Arlington, VA 22209-2403

Voice: 703-588-5711

Email: sheila.swenson@tma.osd.mil

Contracting Officer (CO)

The CO for this order is listed below:

Name: Tanya A. Reid

Title: Contracting Officer

Address: 1501 Wilson Blvd, Arlington, VA 22209-2403

Voice: 703-588-5669

Email: tanya.reid@tma.osd.mil

12.2 Contract Type for this Order

The Government anticipates award of firm fixed price delivery order.

13.0 OTHER TERMS, CONDITIONS, AND PROVISIONS

13.1 Information Assurance

N/A

13.2 Enterprise Architecture (EA)

N/A

13.3 Performance Evaluation

The Contractor Performance Assessment Reporting System (CPARS) has been adopted by the

DoD to electronically capture assessment data and manage the evaluation process. CPARS is used to assess an Offeror’s performance and provide a record, both positive and negative, on a given contract during a specific period of time. The CPARS process is designed with a series of checks and balances to facilitate the objective and consistent evaluation of Offeror performance.

Both Government and Offeror program management perspectives are captured on the CPAR mailto:sheila.swenson@tma.osd.mil mailto:tanya.reid@tma.osd.mil form and together make a complete CPAR. Once the Assessing Official completes the proposed assessment for the period of performance, the CPARS is released to the appropriate Offeror

Representative for their review and comments. . The Offeror has 30 days after the

Government's evaluation is completed to comment on the evaluation. The Offeror

Representative must either concur or non-concur to each CPAR report.

13.4 Section 508 Requirement

The Contractor shall comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d). Specifically, the procurement, development, maintenance, or integration of electronic and information technology (EIT) under this contract must comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at CFR part

1194.

13.5 Brand Name or Equal

FAR 52.211-6 Brand Name or Equal.

13.6 Other Special Considerations

None

14.0 APPLICABLE DOCUMENTS AND DEFINITIONS

None

14.1 Compliance Documents

None

14.2 Reference Documents

None http://www.access-board.gov/sec508/508standards.htm http://www.access-board.gov/sec508/508standards.htm