HT0011-15-T-0014_PCMH_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

HT0011-15-T-0014 31-Aug-2015

b. TELEPHONE NUMBER

703-681-5910

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 17 Sep 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HT00119. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RHONDA HAMMONDS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HEALTH AGENCY-COD FC

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HT0003 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE HEALTH AGENCY - OCMO

PATRICIA COLLINS

7700 ARLINGTON BLVD

FALLS CHRUCH VA 22042

TEL: 703-681-0069. FAX:

FAX:

TEL: 703-681-1143 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

813920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF59

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HT0011-15-T-0014

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 95 Each Accreditation/External Rvw of 95 PCMHs

FFP

BASE YEAR - Accreditation/External review of 95 PCMHs seeking certification.

This includes the tools necessary to meet the expectations of the certification body, as well as instructions. Contractor will provide a certification program that meets the requirements of the PWS. See Part 5 of the PWS for more details.

FOB: Destination

NET AMT

PSC Code R420

PSC Code SUPPORT- PROFESSIONAL: CERTIFICATIONS AND ACCREDITATIONS (OTHER THAN EDUC

OR INFO TECH C&A)

0002 10 Each Next Level Challenge for 10 PCMHs

FFP

BASE YEAR - Challenge to next level of recognition for 10 PCMHs. Tools must be provided to up to 10 PCMHs that desire to challenge the next level of recognition. See Part 5 of the PWS for more details.

0003 3 Each ODC-Travel

COST

BASE YEAR - Contractor travel within the continental United States and within the National Capital Area during the performance of this contract to attend meetings, conferences, and training. See 1.6.13 of the PWS for more details.

ESTIMATED COST

1001 95 Each Accreditation of 95 PCMHs

FFP

OPTION YEAR 1 - Accreditation/External Rvw of 95 PCMHs seeking certification. This includes the tools necessary to meet the expectations of the certification body, as well as instructions. Contractor will provide a certification program that meets the requirements of the PWS. See Part 5 of the PWS for more details.

1002 10 Each Next Level Challenge for 10 PCMHs

FFP

OPTION YEAR 1 - Challenge to next level of recognition for 10 PCMHs. Tools must be provided to up to 10 PCMHs that desire to challenge the next level of

1003 3 Each

ODC-TRAVEL

COST

OPTION YEAR 1 - Contractor travel within the continental United States and within the National Capital Area during the performance of this contract to attend

2001 95 Each Accreditation of 95 PCMHs

FFP

OPTION YEAR 2 - Accreditation/External Review of 95 PCMHs seeking certification. This includes the tools necessary to meet the expectations of the certification body, as well as instructions. Contractor will provide a certification program that meets the requirements of the PWS. See Part 5 of the PWS for more

2002 10 Each Next Level Challenge for 10 PCMHs

FFP

OPTION YEAR 2 - Challenge to next level of recognition for 10 PCMHs. Tools must be provided to up to 10 PCMHs that desire to challenge the next level of

2003 3 Each

ODC-TRAVEL

COST

OPTION YEAR 2 - Contractor travel within the continental United States and within the National Capital Area during the performance of this contract to attend

3001 95 Each Accreditation of 95 PCMHs

FFP

OPTION YEAR 3 - Accreditation/External review of 95 PCMHs seeking certification. This includes the tools necessary to meet the expectations of the certification body, as well as instructions. Contractor will provide a certification program that meets the requirements of the PWS. See Part 5 of the PWS for more

3002 10 Each Next Level Challenge for 10 PCMHs

FFP

OPTION YEAR 3 - Challenge to next level of recognition for 10 PCMHs. Tools must be provided to up to 10 PCMHs that desire to challenge the next level of

3003 3

ODC-TRAVEL

COST

OPTION YEAR 3 - Contractor travel within the continental United States and within the National Capital Area during the performance of this contract to attend

4001 95 Each Accreditation/External Rvw of 95 PCMHs

FFP

OPTION YEAR 4 - Accreditation/External review of 95 PCMHs seeking certification. This includes the tools necessary to meet the expectations of the certification body, as well as instructions. Contractor will provide a certification program that meets the requirements of the PWS. See Part 5 of the PWS for more

4002 10 Each Next Level Challenge for 10 PCMHs

FFP

OPTION YEAR 4 - Challenge to next level of recognition for 10 PCMHs. Tools must be provided to up to 10 PCMHs that desire to challenge the next level of

4003 3 Each

ODC-TRAVEL

COST

OPTION YEAR 4 - Contractor travel within the continental United States and within the National Capital Area during the performance of this contract to attend

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 29-SEP-2015 TO

28-SEP-2016

N/A DEFENSE HEALTH AGENCY - OCMO

PATRICIA COLLINS

7700 ARLINGTON BLVD

FALLS CHRUCH VA 22042

703-681-0069.

HT0003

0002 POP 29-SEP-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 29-SEP-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 29-AUG-2016 TO

28-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 29-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 29-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 29-SEP-2017 TO

28-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 29-SEP-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 29-SEP-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 29-SEP-2018 TO

28-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 29-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 29-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 29-SEP-2019 TO

28-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 29-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 29-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.209-5 Certification Regarding Responsibility Matters APR 2010 52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (MAR 2015) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

MAR 2015

52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations In Clauses APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

NOV 2013

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.227-7020 Rights In Special Works JUN 1995 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (NOV 2012)

SUBJECT: Solicitation for ACCREDITATION / EXTERNAL REVIEW OF THE MHS PATIENT CENTERED

MEDICAL HOME PROGRAM

This Solicitation is being issued by the Department of Defense, Defense Health Agency, Contracting Operations Division-Falls Church (COD-FC) for the Clinical Support Division Patient Centered Medical Home Section to provide an external review / accreditation / certification of the Patient Centered Medical Homes in the direct care component using a standardized vehicle.

All interested offerors are provided a fair opportunity to submit proposals under this request. Only one contract is anticipated resulting from this solicitation; however, the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

SPECIFIC REQUIREMENTS.

This requirement will be a firm fixed price (FFP) order. Performance requirements for this task order are provided in the Performance Work Statement (PWS) of this Solicitation.

PERIOD OF PERFORMANCE.

The estimated period of performance for this contract is:

Base Year Date of award – 12 months Option Year I End of Base Year – 12 months Option Year II End of Option Year I – 12 months Option Year III End of Option Year II – 12 months Option Year IV End of Option Year III – 12 months

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POC for this Solicitation, Mrs. Rhonda Hammonds at rhonda.m.hammonds.civ@mail.mil The Offeror is responsible for ensuring receipt by the POC. (NO PHONE

CALLS PLEASE)

PROPOSAL QUESTIONS: Questions may be submitted to the POC via email no later nhan September 10th, 2015 at 1:00pm EST. Follow-up/additional questions will not be accepted after this date. Answers to Offeror’s submitted questions will be posted to www.fbo.gov via solicitation amendment.

PROPOSAL DUE DATE: No Later Than: September 18th, 2015 at 1:00pm EST.

ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to the POC above. Your submission should include two separate parts: a Non-Price proposal and a Price proposal. The Non-Price proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2007 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

PROPOSAL CONTENT AND FORMAT INSTRUCTIONS.

The Offeror’s submission shall include two separate parts: a Non-Price proposal and a Price proposal.

ADMINISTRATIVE FORMAT INSTRUCTIONS:

PAGE LIMITS: Non- price proposals are limited to 35 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

Table of Contents Title page Contractor Cover Page Quality Control Plan Government Furnished Equipment/Information/Property attachment Organizational Conflict of Interest (OCI) Certification Past Performance

FORMATTING: Proposal content shall be no smaller than Times New Roman font 12 pitch.

Exhibits, graphics, charts, captions, etc., shall be no smaller than 10 pitch.

PROPOSAL SECTIONS:

1. NON-PRICE PROPOSAL CONTENT INSTRUCTIONS The Offeror’s non- price proposal shall clearly reflect the offeror’s approach to execute and comply with the performance requirements identified in the PWS.

Your non- price proposal, including any supporting documentation, is to be clear and concise. The level of effort proposed must be consistent with the proposed solution outlined in your non- price proposal. The proposal must fully document and substantiate a cross mapping of your price approach as it equates to the non- price proposal. If you intend to use any labor categories, in accordance with your cost accounting procedures, you must cross map those labor categories to the Government’s PWS to ensure your proposal receives a proper evaluation. Any use of subject matter experts (SME) or other labor categories shall be explained in full as to why an existing labor category/rate is impractical to use or the proposal shall be deemed noncompliant. All items should be addressed in the evaluation criteria.

The Offeror’s non- price proposal shall contain the following:

CONTRACTOR POC: The Offeror shall include as a cover page to your non- price proposal your proposed POCs.

The offeror shall provide a POC who has the full authority to bind the offeror to a contract. The offeror shall also provide a POC who will be responsible for reviewing any applicable performance evaluation reports rendered by the Government. This will include electronic performance reports produced via the Contractor Performance Assessment Reporting System (CPARS). This cover page is excluded from any non-price proposal page limits.

Information required includes: First name, last name, title, e-mail address, phone number, Fax number, and level of authority.

FACTOR 1: TECHNICAL

SUBFACTOR 1:TECHNICAL APPROACH: The Offeror shall submit a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results within the required time frame. Additionally, the Offeror shall demonstrate the methodology and flexibility that will be used in accomplishing any resultant award.

a. The technical approach shall thoroughly address the Offeror’s proposed approach to meeting or exceeding the minimum required results.

b. At a minimum, the technical approach shall demonstrate the following:

i. The Offeror’s understanding of the work, including creativity and thoroughness shown in understanding the objectives of the PWS.

ii. Descriptions and evidence of specific methods and techniques for completing each discrete task contained within the PWS.

iii. The Offeror’s ability to anticipate and address potential problems or risk areas as well as its creativity and feasibility of solutions to problems and future integration of any new processes and technology enhancements.

iv. An overall summary of technical capabilities.

SUBFACTOR 2: EXPERIENCE: The Offeror shall submit written information which effectively demonstrates and provides evidence of the Offeror’s relevant experience identical to, similar to or related to performing services contained within the PWS. The proposal shall provide evidence of the Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed identified tasks, requirements, processes and procedures. The Offeror’s proposal shall demonstrate the amount of relevant corporate experience the Offeror possesses.

Relevant experience includes the Offeror’s projects performed that are similar or identical to the scope of work required within the PWS. The Offeror shall provide evidence that the organization has current capabilities for assuring performance of this requirement. Experience must also demonstrate that the Offeror’s organization is recognized in the medical arena.

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

SUBFACTOR 3: QUALITY CONTROL APPROACH: The Offeror shall include as an attachment to the non-cost/price proposal a Quality Control Plan (QCP). The QCP shall document how the Contractor will meet and comply with the quality standards established in the PWS. At a minimum, the QCP must include an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this solicitation.

The contractor will develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP will initially be submitted with the offeror’s proposal and will be updated upon award (Deliverable 11). Any Quality control certifications and or credentials will be favorably considered e.g., Lean Six Sigma, ISO 9000 and continuous quality improvement. The QCP shall document how the Contractor will meet and comply with the quality standards established in this statement of work. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

FACTOR 2: PAST PERFORMANCE:

The Offeror shall submit 3 references of relevant contracts within the past 3 years for its own performance.

The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the proposal, and the contracts may have been with Federal, State and/or City agencies and commercial customers.

REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Value Contract Number, Period of Performance, and Scope of Work.

POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerers shall ensure that contact information for designated references is accurate and up-to-date.

INFORMATION FROM OTHER SOURCES: The Government may also consider information obtained through other sources. You should ensure that contact information for designated references is accurate and up-to-date.

ORGANIZATIONAL CONFLICT OF INTEREST (OCI) CERTIFICATION: The Offeror shall complete the attached OCI Certification and provide (if necessary) an OCI Avoidance or Mitigation Plan. See TECHNICAL EXHIBIT 4 of the PWS.

GOVERNMENT FURNISHED EQUIPMENT/ INFORMATION/ PROPERTY: The Contractor shall identify, in their proposal, any Government Furnished Equipment/Information or Contractor-acquired- Government Owned property (CAP), necessary to perform this task. This shall include any Contractor purchased or acquired/ Government-owned items. Detailed Bills of Materials shall be submitted along with the proposal, noting part numbers, prices, and need dates for all required GFE The Contractor shall maintain a detailed inventory accounting system for Government Furnished Equipment/Material or Contractor-Acquired-Government Owned Property (CAP). The inventory accounting system must specify, as a minimum: product description (make, model), Government tag number, date of receipt, name of recipient, location of receipt, current location, purchase cost (if CAP), and contract/order number under which the equipment is being used. The Contractor shall either: a) attach an update inventory report to each Monthly Progress Report, or b) certify that the inventory has been updated and is available for Government review. In either case the Contractor’s inventory listing must be available for Government review within one business day of COR request.

2. PRICE PROPOSAL CONTENT INSTRUCTIONS (No page limit)

FACTOR 3: PRICE

The Offeror shall submit their proposed PRICE as a Firm-Fixed Price (FFP). Refer to the pricing schedule within this solicitation.

Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A zero dollar figure in a proposal means that the line item shall be provided at no charge to the Government. A line item price left blank will be considered nonresponsive to this request and the proposal will not be considered for award.

Offerors shall include on the front page of the solicitation block 26, or in a separate roll-up sheet, a grand total that includes all costs for all years within their price proposal.

The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered nonresponsive to this solicitation.

Offerors’ price proposals shall remain valid for a minimum of 90 days from the date of submission.

SUPPLEMENTAL PRICING WORKSHEET: The Offeror’s proposal shall include a supplemental pricing sheet that provides a detailed breakdown of their proposed pricing.

TRAVEL: Contractor may be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs will be incurred and billed in accordance with FAR Part 31. Costs for these expenses will be reviewed, certified and approved by the COR. All travel and transportation will utilize commercial sources and carriers provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel.

Lodging and meals will be reimbursed in accordance with regulations defined in FAR PART 31.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Factor

a) Technical Approach (subfactor)

b) Experience (subfactor)

c) Quality Control (subfactor)

2) Past Performance Factor

3) Price Factor

Technical I smore important than price. (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO 52.212-2

1. PROPOSAL EVALUATION:

The Government intends to award a contract without discussions. Offerors shall provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer. A Technical Evaluation Panel will evaluate all proposals based on the proposals/documentation provided. The evaluations will be based on the evaluation criteria set forth below.

a. EVALUATION PROCESS: Evaluations will be conducted utilizing the Best Value Lowest Price Technically Acceptable Process.

b. CONTRACTOR ADMINISTRATIVE SUPPORT:

2. EVALUATION CRITERIA – BEST VALUE:

a. Basis for Award: Award of this task order will be made on a competitive best value basis, using “best value lowest price technically acceptable” basis. Evaluation will be made to identify all Offerors whose proposals are technically acceptable in accordance with the evaluation criteria set forth below. Award will be made to the Offeror from the pool of technically acceptable proposals, whose price is lowest. Past Performance will be evaluated independently from the other non-price evaluation factors utilizing different standards. The non -price evaluation factors numbered in descending order of importance are as follows:

4) Technical Factor

a) Technical Approach (subfactor)

b) Experience (subfactor)

c) Quality Control (subfactor)

5) Past Performance Factor

6) Price Factor

Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal.

After each of the above non- price factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non- price evaluation factors receives an individual rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. Only proposals receiving an overall rating of “Acceptable” or higher will be considered for award.

b. Non-Price Evaluation Criteria: The following criteria will be used to evaluate the non-price aspects of the proposal.

a. FACTOR 1 TECHNICAL

(i) Subfactor 1-Technical Approach: The technical approach will be evaluated to the degree to which the Offeror’s technical approach demonstrates:

• A clear understanding of all the tasks and how the approach is likely to yield the required results within the required timeframe.

• The methodology and flexibility that will be used in accomplishing any resultant award.

• Overall ability to perform the Specific Tasks as defined in the PWS and approach to meeting or exceeding the minimum required results.

Descriptions and evidence of specific methods and techniques for completing each individual task contained within the PWS.

An overall summary of technical capabilities.

The Offeror’s ability to anticipate and address potential problems or risk areas as well as its creativity and feasibility of solutions to problems and future integration of any new processes and technology enhancements.

(ii) Subfactor 2-Experience: The Offeror’s proposal will be evaluated to the degree to which the Offeror’s proposal reflects corporate experience identical to, similar to, or related to the requirement. The Offeror’s corporate experience will be evaluated for:

• The degree to which the Offeror’s proposal reflects corporate experience identical to, similar to, or related to the requirement

• Evidence that the organization has current capabilities; and for ensuring performance of this requirement:

(iii) Subfactor 3-Quality Control Approach: The Offeror’s Quality Control Plan will be evaluated to the degree to which it documents how the Contractor will meet and comply with the quality standards established in this PWS. The Offeror’s quality control approach will be evaluated to the degree to which the Offeror’s approach to quality control identifies processes, procedures, and metrics which, are likely to result in successful outcome within cost and on schedule.

b. FACTOR 2-PAST PERFORMANCE:

An Offeror’s past performance will be evaluated to determine the confidence the Government has in an Offeror’s ability to provide the product and services that meet the current requirement based on a demonstrated record of recent, relevant performance. In addition to past performance references provided in the proposal, the Government may also consider information obtained through other sources such as Past Performance Information Retrieval System (PPIRS).

Relevant performance includes efforts of the same or similar scope, magnitude of effort, and complexity this solicitation requires. Include specific examples, if appropriate. E.g., “These include efforts where the Offeror provided services similar to those outlined in the performance work statement

Recent efforts are defined as those efforts, which have been performed during any portion of the last three years, including those efforts currently being performed.

References and other sources of past performance information will not be individually rated.

The Government will consider the collective record of all recent and relevant past performance in assessing a rating.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, an “Unknown” rating will be assigned to the Past Performance Factor and the Offeror will be evaluated neither favorably nor unfavorably on past performance.

Rating Standards for the Non Price Proposal (Excluding Past Performance)

Rating Description Acceptable Proposal clearly meets the minimum requirement of the solicitation. Risk of unsuccessful performance is low.

Unacceptable Proposal does not clearly meet the minimum requirement of the solicitation. Risk of unsuccessful performance is moderate or high.

The Government will use the rating scheme listed in table below when conducting the evaluation outlined above for the Past Performance factor.

Past Performance Ratings

Rating Description Acceptable Based on the Offeror’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Unknown No recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires is available or is so sparse that no meaningful past performance rating can be reasonably assigned.

Price: Evaluation Factor 1-Price: price will be evaluated separately from non-price factors, and will be evaluated for fairness and reasonableness. The total evaluated price will be evaluated for fair and reasonableness in terms of:

- Consistency with the technical approach

- Price Analysis will be conducted to ensure the price is fair and reasonable in accordance with 15.404.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

X (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (OCT 2014) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

(19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small…