RFQ_HSHQDC-17-Q-00457_Amendment_00001.pdf

Combined Synopsis/Solicitation

Request for Quotation (RFQ) HSHQDC-17-Q-00457

DEPARTMENT OF HOMELAND SECURITY (DHS)

OFFICE OF HEALTH AFFAIRS (OHA)

Mindfulness Training Program

RFQ AMENDMENT 00001 (dated 9/15/2017)

The purpose of this amendment is to incorporate the Questions and Answers (Q&As) received in response to this solicitation, incorporate the revised PWS, incorporate the revised price schedule, and incorporate FAR

Clause 52.227-17 Rights in Data – Special Works by reference.

All other terms and conditions remain unchanged.

Amendment Attachments:

Revised PWS

Q&As

Revised Price Schedule

This is a Combined Synopsis/Request for Quotation (RFQ) to acquire Mindfulness Training Services for the

Department of Homeland Security (DHS) Office of Health Affairs (OHA) in accordance to the attached

Performance Work Statement (PWS).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Government intends to award a Firm Fixed Priced (FFP) Purchase Order.

(ii) This solicitation, HSHQDC-17-Q-00457, is being issued as a Request for Quotation (RFQ).

(iii) Provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-95 are incorporated into this RFQ.

(iv) This solicitation is unrestricted. The associated North American Industry Classification System (NAICS) code is 611430, Professional and Management Development Training.

(v) The Contract Line Item Numbers, Items, Quantities, and Units of Measure (including options) are listed in Attachment 4 – Price Schedule.

(vi) The Purchase Order shall provide for Mindfulness Training Services in accordance with Attachment 1 –

Performance Work Statement (PWS).

(vii) The period of performance will be 12 months from date of award with one 12-month option period

(viii) The place of performance may include DHS facilities including training academies, retreat centers, and/or the Contractor’s facilities.

Combined Synopsis/Solicitation

Request for Quotation (RFQ) HSHQDC-17-Q-00457

Response Due Dates:

Questions in response to this combined synopsis/solicitation are due at 4:00 pm Eastern Time on

September 13, 2017.

Quotations in response to this combined synopsis/solicitation are due at 4:00 pm Eastern Time on

September 20, 2017.

Attachments:

Attachment 1 - Performance Work Statement

Attachment 2 – Quotation Submission Instructions

Attachment 3 – Clauses

Attachment 4 – Price Schedule

Attachment 5 - Past Performance Questionnaire

Attachment 6 – Question and Comment Template

Attachment 1 - Performance Work Statement (PWS) - REVISED Request for Quotation (RFQ): HSHQDC-17-Q-00457 - Amendment 00001

DEPARTMENT OF HOMELAND SECURITY (DHS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

Mindfulness Training

1.0 Authorities

⁻ Title 5 United States Code, § 7901, Health Service Programs.

⁻ B. Executive Order 13266, "Activities to Promote Personal Fitness,” June 20, 2002.

⁻ C. U.S. Office of Personnel Management Health Services Handbook, Chapter 2, "Providing Physical Fitness Programs.”

⁻ D. DHS Directive 254-07, "Workforce Health and Wellness Program," August 22, 2016.

⁻ E. DHS Instruction 254-07-001, "Workforce Health and Wellness Program," August 24, 2016.

⁻ DHS Headquarters Workplace Health and Wellness Guidelines (April 2017, including mind-body activities).

⁻ Department of Homeland Security FY 2014-2018 Strategic Plan Goal Five to “Ensure

Readiness of Front Line Operators and First Responders.”

1.1 BACKGROUND

The U.S. Department of Homeland Security (DHS) secures the nation’s borders, provides protection to internal and external threats, maintains infrastructure resilience, and responds to natural and intentional disasters. Ensuring the psychological health and resilience of DHS employees is a critical part of the Department’s mission. The women and men who comprise the workforce routinely encounter physical and psychological threats that can negatively impact their health and cause decrements in performance. The ability to withstand, recover and potentially grow in the face of acute and chronic stressors is considered the hallmark of the term

“resilience.” Research suggests that workplace based interventions designed to enhance skills related to resilience and performance leads to a healthier and mission ready workforce.

A rapidly growing body of research substantiates evidence for inclusion of mindfulness based approaches as a means to increase resilience, health and performance. The term mindfulness was defined by renowned professor of medicine Jon Kabat-Zinn of the University of Massachusetts

Medical School as paying attention, on purpose, in the present moment, nonjudgmentally.

Mindfulness is further considered both a process and a skill in which one develops the capacity to bring the “wandering mind” to the present experience without judgement and reactivity. Skills development associated with mindfulness training include the ability to respond versus react, ‘letting go’ of past negative events, and increased attention and focus in one’s present experience with self and others.

Two decades of empirically based research in both healthy and clinical populations, including military, special operations, professional sports, schools, businesses, and law enforcement, have demonstrated the efficacy of mindfulness in reducing psychological stress, symptoms associated with clinical mental health conditions, and shown efficacy to increase work and sport performance, prepare military service members for deployment, enhance psychological well-being, positive coping skills, hope, empathy, self-compassion, sleep, and emotional and physiological regulation.

1.2 SCOPE

The scope of this PWS encompasses mindfulness training services for DHS personnel and key stakeholders that support the DHS mission. The specific mindfulness programs include performance, stress reduction, leadership, EMS, law enforcement and compassion. The scope of this effort also includes training selected DHS personnel in mindfulness (train the trainer), preparing and presenting mindfulness presentations, and conducting program/training outcome evaluation to determine efficacy.

1.3 OBJECTIVE

The Office of Health Affairs Behavioral Health Branch is seeking a program to deliver mindfulness training to DHS personnel and key stakeholders that support the DHS mission. The program shall include mindfulness specific programs and training cababilities in the following distinct areas: performance, stress reduction, leadership, EMS, law enforcement and compassion and deliver the training in-person and through technology. The program shall also train and certify selected DHS personnel in mindfulness as a means to develop scalability and sustainability of this intervention. Finally, the program shall conduct program/training outcome evaluation in order to determine efficacy.

The aforementioned initative aligns with the Office of Health Affairs Behavioral Health

Branch’s mission to enhance psychological health and resilience and operational framework--a prevention psychological model with an emphasis on evidence-based prevention practices and health promotion interventions to advance DHS health and well-being at individual and systemic levels. This framework incorporates elements of the Kaplan and IOM/NAS models of prevention

(i.e. primary, secondary, tertiary and universal, selected, indicated) and theories for behavior change (e.g. Transtheoretical Model). Optimal psychological health and fitness is viewed as critical to DHS personnel’s resilience, performance and readiness.

Primary goals include reducing stress, enhancing psychological health, resilience, mindfulness, attention and performance. The Mindful Attention Awareness Scale (MAAS) and Five Facet

Mindfulness Questionnaire (FFMQ) are measures for consideration along with general well-being and stress and performance instruments.

1.4 PERFORMANCE REQUIREMENTS SUMMARY

This Contract includes a Performance Requirements Summary (PRS) at PWS 10.0. The PRS plays an integral role in the administration of the Contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the Contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting

Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

COR. The PRS constitutes a material aspect of the Contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall provide the following:

2.1 Ability to deliver 2 to 4 hour introduction to mindfulness courses, 1 to 2.5 day courses for immersion training plus weekly booster sessions (via technology) and 2 hours per week/8 week courses for traditional based mindfulness training.

2.2 Course content, delivery method and duration shall be in a format relevant to the particular

DHS component population or occupational group.

2.3 Courses shall be availabile for in-person, technology based and combined methods of delivery.

2.4 There shall be at least one instructor per class; and preferably two instructors per intensive training class. Instructors shall be on time and prepared for class. Class size shall not exceed 25 participants.

2.5 Mindfulness programs shall include performance, stress reduction, leadership, EMS, law enforcement and compassion.

2.6 Ability to deliver intensive training to train DHS Personnel to deliver mindfulness training

(train the trainer model). Pre-selected DHS personnel shall receive an intensive training program leading to competence and certificationcertificate of training completion in mindfulness training to develop both scalability and sustainability of the program.

2.7 Conduct program/training outcome evaluation utilizing validated mindfulness, resilience and health instruments to determine the efficacy of the training, while ensuring independence and corroboration of results. Analyze evaluation data for iterative improvements and deliver the data and analysis to the CO and COR with any resulting proposed course changes.

2.8 Assist OHA Behavioral Health Branch in socializing the concept and benefits of mindfulness along with the branch’s model of health and performance. This shall entail both developing and presenting to DHS components on the benefits of mindfulness.

2.9 Provide training materials tailored for each course. Contractor is responsible for getting all training materials to the training locations before classes start.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Program and Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this

PWS.

Experience providing mindfulness training to law enforcement, EMS, high performing athletes, management/leaders, and government personnel

Experience providing mindfulness training in the following domains: performance, law enforcement, leadership, stress reduction and compassion

Experience training and certifying individuals to provide mindfulness training within their organizations or to their clients

Experience conducting outcome evaluation and mindfulness research

3.2 Employee Identification

Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.3 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security’s established rules, regulations and policies concerning safety and security.

3.6 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the Contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this PWS.

Contractor personnel performing work under this contract may be required to obtain a contractor suitability screening. DHS Form 11000.25 Contractor Suitability Screening Request will be initiated at time of award. The OHA/BHB Program Office (PMO) will coordinate with components to gain entrance into the Government facilities as required for any training that may take place at a Government facility.

4.2 PERIOD OF PERFORMANCE

The period of performance for this Contract is one year from the date of award with one 12-month option period.

4.3 PLACE OF PERFORMANCE

The place of performance may include DHS facilities including training academies, retreat centers and/or the Contractor’s facilities.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8am and 5pm ET, Monday through Friday (except Federal holidays). However, there may be occasions when

Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS. Any work performed outside of normal business hours and on weekends and Federal holidays must be approved by the COR prior to any work being performed.

Federal Holidays include the following:

- New Year's Day - 1 January

- Martin Luther King's Birthday - Third Monday in January

- President's Day - Third Monday in February

- Memorial Day - Last Monday in May

- Independence Day - 4 July

- Labor Day - First Monday in September

- Columbus Day - Second Monday in October

- Veterans Day - 11 November

- Thanksgiving Day - 4th Thursday in November

- Christmas Day - 25 December

- Any day specifically declared by the President of the United States of America as a national holiday.

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S.

Government agencies.

No work shall be performed by Contractor personnel on Government facilities on Federal holidays or other non-work days, or in the case of a pandemic or other emergency/unforeseen situation, such as an epidemic, natural disaster, early closing or delayed opening of the government, as well as a government shut down without prior written approval of the COR.

4.5 TRAVEL

Contractor travel shall be required to support this requirement. A not-to-exceed travel ceiling shall be identified under the Travel CLIN on the contract.

All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulation (FTR).

The Contractor shall be responsible for obtaining the Contracting Officer’s Representative’s

(COR) approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event. The locations and durations of this travel will be determined as needed by the

Government. All reimbursements for travel related expenses, including but not limited to, airfare, lodging, meals, rental cars, and incidental expenses incurred by the contractor to perform specific tasks required shall be made in accordance with the FTR and FAR Part 31.205-46. Airline travel expenses will be reimbursed for airfares booked at the lowest customary standard coach or equivalent airfares offered during normal business hours in accordance with FAR 31.205-46(d).

All travel shall be subject to the prior approval of the COR.

The Contractor shall provide a Trip Report for each trip associated with a travel approval. The

Contractor shall maintain a summary of all approved travel, to include at a minimum, the name of the traveler, location of travel, duration of trip, and the total cost of the trip.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer, the COR and program office (BHB) no later than 10 business days after the date of award. The purpose of the

Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and Contracting objectives of this Contract. The Post Award Conference will be held at the

Government’s facility, located at 1120 Vermont Avenue, Washington DC or via teleconference.

4.7 PROGRESS REPORTS

The Project Manager shall provide a report within one-week following the conclusion of each training. This report shall include a summary of the Contractor work performed during the class and any highlights or issues identified by personnel receiving the training.

4.8 PROGRESS MEETINGS

The Trainer shall be available to meet with the COR and program manager upon request to present class curriculum and materials, exchange information, and resolve emergent issues.

These meetings shall take place telephonically.

4.9 PROGRAM REVIEWS

The contractor shall attend two Program Reviews annually, either telephonic or in the

Washington, DC area. The contractor shall coordinate the schedule, agenda, and attendee list with DHS. DHS will conduct the meeting and the contractor shall record the meeting minutes and deliver them to DHS within 10 days. The contractor will present the cost, schedule, and performance of contract deliverables. The program reviews may review specific topics and issues as requested by DHS.

4.10 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft

Office Applications).

4.11 PROTECTION OF INFORMATION

4. 11.1 Applicable to the clauses included in the award, Contractor access to information protected under the Privacy Act is required under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.11.2 Contractor access to DHS IT systems is not required under this PWS.

4.12 INTELLECTUAL PROPERTY

This solicitation will result in the award of a contract that is critical to the mission of DHS’s

Office of Health Affairs and has, therefore, been designed to assure Government control over all data first produced or used in the performance of the resulting contract. The resulting contract will provide the Government with unlimited rights in all data first produced in the performance of the contract.

The model contract provisions require periodic delivery of source code, executable code, and software documentation used in conjunction with the program evaluations. It further will involve the Government in the design of any modifications or upgrades to the software systems used for evaluation purposes. The system must be maintained, archived, documented both technically and from an intellectual property standpoint in such a way that one skilled in the art of computer programming could seamlessly take over responsibility for the continued development of the system.

5.0 GOVERNMENT ACRONYMS

5.1 COR - Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 OHA – Office of Health Affairs

5.4 WHMS – Workforce Health & Medical Support

5.5 BHB – Behavioral Health Branch

6.0 GOVERNMENT FURNISHED RESOURCES

The Government reserves the right to furnish Government Equipment or Property. The

Government will furnish training space when the place of performance is a Government facility.

DHS property will not be provided to the Contractor unless agreed in the contract under the

PWS. In such cases, the COR shall maintain property records. Before purchasing any individual item equal to or exceeding $5,000 that is required to support technical tasks performed pursuant to this PWS, the Contractor shall obtain the CO, COR, and Program Manager’s prior written consent. The Contractor shall maintain any such items according to the contract property accountability procedures.

The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish training space when the place of performance is not at a

Government facility. The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this Contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 3 business days to review deliverables and make comments. The

Contractor shall have 3 business days to make corrections and redeliver.

9.0 DELIVERABLES

DELIVERABLE TITLE DUE DATE/ FREQUENCY RECEIVING PARTY(s)

Draft of Training Materials Draft training materials due 15 days after award for COR review

COR/Project Manager

Mindfulness Training Estimate 20-25 training classes, dates and locations to be coordinated

COR/Project Manager with COR:

a) 2-4 hour introduction courses

b) 1-2.5 day immersion courses

(with weekly booster)

c) 2 hour per week/8 week long traditional courses

Mindfulness Train the

Trainer

Estimate 5-7 DHS Personnel

Trained (intensive training) dates and locations to be coordinated with

COR

COR/Program Manager

Presentations for Socializing

Mindfulness

Estimate 5 Presentations, dates and locations to be coordinated with

COR

COR/Program Manager

Instrument scores and evaluation feedback

NLT 21 days after training conclusion

COR/Program Manager

Overall program evaluation and training efficacy

NLT 3 months after final training COR/Program Manager

10.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column.

The “Performance StandardObjective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output.

The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximumminimum allowable standard.deviation from the performance objective, which, if exceeded, evokes tThe negative incentive for not meeting the performance standard is specified in the table below.

ServicOutput Performance

Standard

AQL Method of

Inspection

Negative Incentive

Trainer thoroughly understands and fluent with curriculum material.

Trainer is knowledgeable and experienced in teaching mindfulness specific programs to the targeted audience.

100% 100% Inspection Unsatisfactory

Past Performance

11.0 CONTRACT ADMINISTRATION

11.1 Procedures for Payment

Invoices will be submitted on a monthly basis. Invoices shall be paid in accordance with the

Prompt payment Act, thirty (30) calendar days following receipt of a proper invoice.

Invoices must be submitted as directed on the face of the contract award. An electronic copy of the invoice shall be submitted to the OHA Payment Office

(InvoiceOHA.Consolidation@ice.dhs.gov), the CO and the COR. If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

To constitute a proper invoice, each invoice must include the following information and/or documentation:

1. Name, address, Tax ID number, and telephone of the Contractor

2. Date of invoice and invoice number

3. Order number; also modification number, if applicable; and contract number and its modification, if applicable

4. Description of the supplies/services rendered (including hours incurred and billing rate, if applicable to the Order) and the dates of performance

5. A schedule depicting the following information by order:

Amt. Invoiced Cumulative Authorized Balance

This Period Amt. Invoiced Value of Order of Order

6. Name of Contracting Officer Representative (COR)

7. Travel (legible receipts)

8. Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract.”

BY:

TITLE:

DATE:

11.2 Payment Schedule and Invoice Submission (Fixed Price)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expense, the firm fixed- price stated in the Price Schedule of this Task order.

(b) Payment Schedule. Payment of the contract price will be made upon completion and acceptance of each CLIN unless a partial payment schedule is included below:

(c) Submission of Invoices. Invoices shall be submitted as specified in the task order. To constitute a proper invoice, the invoice must include all items required by FAR clause 52.232-

25, "Prompt Payment." To assist the Government in making timely payments, the Contractor is also requested to include on each invoice the appropriation number shown on the contract award document.

(d) Contractor Remittance Information. The contractor shall provide the payment office with all information required by FAR clause 52.232-33, "Mandatory Information for Electronic

Funds Transfer Payment," 52.232.34, "Optional Information for Electronic Funds Transfer

Payment," or other supplemental information (contracts for commercial services) as applicable

11.3 POINTS OF CONTACTS AND RESPONSIBILITIES

The following describe the roles and responsibility of individuals who will be the primary points of contact for the government on matters regarding task order administration as well as other administrative information. The government reserves the right to unilaterally change any of these individual assignments at any time.

Contracting Officer (CO)

Jennifer D’Addio

DHS, Office of Procurement Operations

Domestic Nuclear Detection Office and Office of Health Affairs Acquisition Division

Tel: 202-254-8988

E-mail: Jennifer.daddio@hq.dhs.gov

Contract Specialist (CS)

Christiane Schmidt

DHS, Office of Procurement Operations

Domestic Nuclear Detection Office and Office of Health Affairs Acquisition Division

Tel: 202-254-8863

E-mail: Christiane.schmidt@hq.dhs.gov

Contracting Officer Representative (COR)

TBD

Program Office

Tel: 202-xxx-xxxx

E-mail:

The CO, within its authority, may designate in writing one or more government employees, by name and position title, to take action for the contracting officer under this task order. Each designee shall be identified as a COR.

The COR will represent the CO in the administration of technical details within the scope of the task order. The COR is also responsible for the final inspection and acceptance of all task order deliverables and reports, and such other responsibilities as may be specified in the task order.

The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the CO or the government. The COR does not have authority to alter the contractor’s obligations or to change the task order specifications, price, terms, or conditions. If, as a result of technical discussions, it is desirable to modify task order obligations or the specification, changes will be issued in writing and signed by the CO. The COR will be assigned in writing by issuing a formal appointment letter from the CO.

HSHQDC‐17‐Q‐00457

Attachment 2 ‐ Pricing Table

CLIN Description Estimated Quantity Unit Price Total Amount

Mindfulness Resilience & Performance Training: (To include training materials)

0001AA

2 to 4 hour Introduction Course (Firm Fixed Price/Class) at Government Facility 3 $ -

CLIN 0001AA at Contractor Facility 3 $ -

0001AB

1 to 2.5 day Immersion Course (Firm Fixed Price/Class) at Government Facility 4 $ -

CLIN 0001AB at Contractor Facility 4 $ -

0001AC

2 hours/week for 8 weeks Traditional Course (Firm Fixed Price/Class) at Government Facility

4 $ -

CLIN 0001AC at Contractor Facility 4 $ -

Mindfulness Train-The-Trainer - Intensive Training Course (Firm Fixed Price/Person) at G l

3 $ -

CLIN 0002 at Contractor Facility 3 $ -

Presentations for Socializing Mindfulness (Includes developing presentation ) (Firm Fixed Price/Presentation)

5 $ -

Program Outcome Efficacy Evaluation (Firm Fixed Price)

Travel - Reimbursed at Cost in accordance with the Joint Travel Regulations NTE $30,000.00

Base Year Total -$

Mindfulness Training - Base Year

HSHQDC‐17‐Q‐00457

Attachment 2 ‐ Pricing Table

CLIN Description Estimated Quantity Unit Price Total Amount

Mindfulness Resilience & Performance Training: (To include training materials)

1001AA

2 to 4 hour Introduction Course (Firm Fixed Price/Class) at Government Facility 1 $ -

CLIN 1001AA at Contractor Facility 1 $ -

1001AB

1 to 2.5 day Immersion Course (Firm Fixed Price/Class) at Government Facility 2 $ -

CLIN 1001AB at Contractor Facility 1 $ -

1001AC

2 hours/week for 8 weeks Traditional Course (Firm Fixed Price/Class) at Government Facility 2 $ -

CLIN 1001AC at Contractor Facility 1 $ -

Mindfulness Train-The-Trainer - Intensive Training Course (Firm Fixed Price/Person) at Government Facility 2 $ -

CLIN 1002 at Contractor Facility 1 $ -

Presentations for Socializing Mindfulness (Includes developing presentation ) (Firm Fixed Price/Presentation)

1 $ -

Program Outcome Efficacy Evaluation (Firm Fixed Price)

Travel - Reimbursed at Cost in accordance with the Joint Travel Regulations NTE $19,000.00

OP1 Total -$

Mindfulness Training - Option Period 1

Grand Total - Base + Option Period

HSHQDC-17-Q-00457 - Attachment 6 Question/Comment Template

Number Section /

Attachment

Paragraph Page

Number

Question/Comment Answer Changes to the

PWS

Y/N

1 Attachment 1

- PWS,

Section 7.0

Third Page 8 Which classes does the government require the use of

Contractor facilities for training?

The number of classes conducted at the contractor facilities is undetermined at this time. The vendor should submit the price difference between the two options (Government facilities vs. Contractor facilities).

N

2 General

Question

Is there an incumbent? If so, who was the incumbent and what was the dollar amount of the contract?

Please provide the contract number.

No. N

3 General

Question

Could you please provide the incumbent contract number?

If not, is this a new requirement?

N/A N

4 N/A N/A N/A Is this a new or ongoing requirement? New Requirement N

5 N/A N/A N/A If this is an ongoing requirement being recompeted, can you provide the name of the incumbent?

N/A N

6 N/A N/A N/A In accordance with FAR 19.1506, can this requirement be award as a sole source to an EDWOSB/WOSB?

In accordance with the solicitation, this requirement will be competitive.

N

7 N/A N/A N/A In accordance with FAR 19.502-2(b), can this requirement be set-aside for a Small Business concern?

In accordance with the soliciation, this requirement will be unrestricted.

N

8 2.0 2.2 3 Please identify the platform in which DHS is currently using to delivery training (i.e. WebEx, GoToMeeting, and PowerPoint)?

There is no prefered platform for DHS.

N

9 2.0 2.2 3 Please identify the brand/type of learning managment system (LMS) being used (if applicable)?

Each DHS Component LMS may be different.

N

10 2.0 2.2 3 Please advise if there are any security restrictions

(firewalls) that would prohibit the delivery of follow-on

(booster) training though a particular technology platform?

None currently identified. N

11 7.0 N/A 8 Which trainings, if any, do you anticipate not being held at a Government facility?

The number of classes conducted at the contractor facilities is undetermined at this time. The vendor should submit the price difference between the two options (Government facilities vs. Contractor facilities).

N

HSHQDC-17-Q-00457 - Attachment 6 Question/Comment Template

12 7.0 N/A 8 Will the Contractor be reimbursed for costs associated with providing the facility for training sessions not held at a Government facility?

The number of classes conducted at the contractor facilities is undetermined at this time. The vendor should submit the price difference between the two options (Government facilities vs. Contractor facilities).

N

13 Draft PWS 9 8 In the "Deliverables" under "Mindfullness Training"

"Estimate 20-25" training classes. Is that correct or is the "Quantity" on the costing spreadsheet correct?

The number of classes is estimated and determined by availability of funding and component availability for participation. The quantity listed in the pricing table should be used for pricing purposes.

N

14 Attachment 2 Non Price

Factor 1

6 "high performing athletes" are referenced in a few places within the solicitation. Can you please provide additional details regarding the roles of these individuals in DHS?

The "high performing athletes" reference would correlate to similar DHS Law Enforcement high performing roles such as specialized Tactical/SAR units within US Border Patrol, Immigration and Custom

Enforcement or US Secret

Service.

N