HSHQDC-17-Q-00248.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/OHA

245 Murray Lane, SW, #0115 OHA Acquisition Division Office of Procurement Operations U.S. Dept. of Homeland Security

DHS CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/OHA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/23/2017 1500 ES

06/13/2017

202-254-8627Siddhartha Routh (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQDC-17-Q-00248

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 18 ROHB-17-00013OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20528-0115

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20528 Mailstop 0305 245 Murray Lane Department of Homeland Security

15. DELIVER TO

Washington DC 20528-0115 245 Murray Lane, SW, #0115 OHA Acquisition Division Office of Procurement Operations

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. Dept. of Homeland Security

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Department of Homeland Security, Office of Health Affairs (OHA), is hereby requesting that vendor’s submit an offer to provide services to be furnished in accordance with the attached Statement of Work (SOW) entitled "Hazardous Material Disposal for the Illinois Department of Public Health (IDPH) laboratory".

Attachments:

Attachment 1 - Instructions to Offeror Attachment 2 – Statement of Work Attachment 3 – Price Quote Spreadsheet

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Danielle H. Richardson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DO/DPAS Rating: NONE

Delivery: 5 Days After Award

0001 Base Period - Hazardous Material Disposal IDPH in 728 EA accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

30-32 GALLON BOX

14 WEEKLY

728 ANNUALLY

FFP

Delivery: 5 Days After Award

0002 Base Period - Hazardous Material Disposal IDPH in 520 EA accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

1 GALLON BOX

1 WEEKLY

520 ANNUALLY

FFP

Delivery: 5 Days After Award

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

18 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 18

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-17-Q-00248

1001 Option Year 1 - Hazardous Material Disposal IDPH 728 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

30-32 GALLON BOX

14 WEEKLY

728 ANNUALLY

FFP

(option Line item)

Delivery: 5 Days After Award

1002 OPTION YEAR 1 - Hazardous Material Disposal IDPH 520 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

1 GALLON BOX

10 WEEKLY

520 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

2001 OPTION YEAR 2 - Hazardous Material Disposal IDPH 728 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

30-32 GALLON BOX

14 WEEKLY

728 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 18

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-17-Q-00248

2002 OPTION YEAR 2 - Hazardous Material Disposal IDPH 520 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

1 GALLON BOX

10 WEEKLY

520 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

3001 OPTION YEAR 3 - Hazardous Material Disposal IDPH 728 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

30-32 GALLON BOX

14 WEEKLY

728 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

3002 OPTION YEAR 3 - Hazardous Material Disposal IDPH 520 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

1 GALLON BOX

10 WEEKLY

520 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

4001 OPTION YEAR 4 - Hazardous Material Disposal IDPH 728 EA

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 18

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-17-Q-00248

in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

30-32 GALLON BOX

14 WEEKLY

728 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

4002 OPTION YEAR 4 - Hazardous Material Disposal IDPH 520 EA in accordance with SOW entitled "Hazardous

Material Disposal Services for Illinois

Department of Public Health (IDPH), Division of

Laboratories" dated March 14, 2017

1 GALLON BOX

10 WEEKLY

520 ANNUALLY

FFP

(OPTION LINE ITEM)

Delivery: 5 Days After Award

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

RFQ No. - HSHQDC-17-Q-00248

Attachment 1 – Instructions to Offerors

The Department of Homeland Security, Office of Health Affairs (OHA), is hereby requesting that vendor’s submit an offer to provide services to be furnished in accordance with the attached

Statement of Work (SOW) entitled "Hazardous Waste Disposal for the Illinois Department of

Public Health (IDPH) laboratory".

Title: Hazardous Waste Disposal

RFQ No.: HSHQDC-17-Q-00248

Quote Due Date: On or Before Friday, June 23, 2017 at 3:00 PM EST

Purchase Order Type: Firm-Fixed-Price

Statement of Work: See Attachment 2 to RFQ

Pricing Schedule: See Attachment 3 to RFQ

Period of Performance: 12-month Base period and four 12-month Option periods

Points of Contact: Danielle H. Richardson, Contracting Officer

Danielle.richardson1@hq.dhs.gov; and

Sid Routh, Contract Specialist

Sid.routh@hq.dhs.gov

GENERAL INSTRUCTIONS:

The following solicitation provisions are incorporated by reference.

FAR 52.212-1 Instructions to Offerors – Commercial Items (FEB 2012)

FAR 52.212-2 Evaluation – Commercial Items (FEB 2012)

FAR 52.212-3 Representations, Certifications, and Other Statements of Bidders (FEB 2012)

Addendum to FAR 52.212-1 and 52.212-2

This section specifies the format and content that shall be used for quotations in response to this

RFQ. Offerors are required to respond in accordance with these instructions. The goal is to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. In order to receive full consideration, Offerors are encouraged to ensure that the information provided within their quote is factual, accurate and complete.

The Offeror is responsible for providing adequate documentation to enable a thorough evaluation of the quote. The Offeror shall submit a quote that clearly and concisely describes and defines the Offeror’s response to the Statement of Work (SOW) contained in the RFQ. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired. Hasty responses or responses which merely repeat the SOW may result in mailto:Danielle.richardson1@hq.dhs.gov mailto:Sid.routh@hq.dhs.gov a marginal or unacceptable rating. Assurances of experience, capability, qualifications, without a clear demonstration to support this claim, will adversely influence the evaluation of the quote.

The quote shall contain all the pertinent information in sufficient detail in the area of the quote where it contributes most critically to the discussion of the same information. When necessary, the Offeror shall refer to the initial discussion and identify its location within the quote. Offerors should also identify risks inherent in their quote, techniques used to mitigate those risks, and where such techniques were successfully employed in other contracts.

If an Offeror does not understand the instructions contained herein, written notification should be provided via email to the Contracting Officer via the Contract Specialist for clarification sufficiently in advance of the deadline for the receipt of quotations to get an answer in time to meet the deadline. The Government will distribute the questions asked and the answers given them to all prospective Vendors.

Alternate quotes are not authorized. Exceptions to any terms and conditions of the RFQ may make the offer unacceptable.

Quotations must be submitted electronically in a format readable by Microsoft (MS) Word 2010, MS Excel 2010, or Adobe Portable Document Format (PDF). Quotes must be submitted electronically (via e-mail) to Danielle H. Richardson, Contracting Officer, and Sid Routh, Contract Specialist via the email addresses listed above. The e-mail subject line must specify the

“HSHQDC-17-Q-00248– Hazardous Waste Disposal, and the name of the Offeror”. Facsimile responses will not be accepted. Quotations shall be submitted using WinZip software. The

WinZip password shall be submitted under a separate email by the due date. Please note: There is not a character length or mixed case requirement imposed on your password. The password can be a simple password but should not be a common word. These submission instructions will also apply to any future correspondence, as applicable, in response to this solicitation.

Pages shall have at least one inch margins on all sides, using Times New Roman font, with 12 point font size for all body text. Text used in graphics is at the discretion of the Vendor, but should be a legible font and size. Graphics shall count towards page limitations. Vendors shall not submit information in their quotes that is considered “CLASSIFIED”. Proprietary markings are permitted.

Pricing information shall be provided only in the Price Quote (Volume II).

To verify receipt of your response, the contract specialist will send an email confirming receipt.

Questions or assumptions regarding this solicitation must be submitted in writing via e-mail to danielle.richardson1@hq.dhs.gov and sid.routh@hq.dhs.gov no later than

Monday, June 19, 2017, at 12:00 PM Eastern Time. Questions submitted to any other point of contact will not be accepted.

Questions should be submitted in the following format:

Document

(SOW/pricing table/1449)

Page # Question mailto:danielle.richardson1@hq.dhs.gov mailto:sid.routh@hq.dhs.gov

Upon receipt and evaluation of quotes the Government intends to make an award without further discussion; however, this does not prohibit the Government from holding discussions prior to award if the contracting officer determines discussions to be in the best interest of the

Government.

Vendors are required to submit their quotes in separate volumes as indicated below. There shall be no reference to pricing included as part of the Technical Volume.

Volume I : Cover Letter and Technical Quote Volume

Volume II : Price Volume

Each volume shall contain the following items in addition to the technical /descriptive data required by the RFQ:

Cover Letter: The cover letter should indicate the following:

Title of the quote

Quote volume

Volume No.

Name and address of Offeror

Name and phone number of a principal point of contact

Table of Contents: The table of contents shall provide sufficient detail as to allow the important elements to be easily located.

1.0 VOLUME I – COVER LETTER/TECHNICAL QUOTE VOLUME

Tab A: The Cover Letter shall not exceed one (1) page.

The cover letter must contain a statement committing the Offeror to the quote and stating its validity for a period of at least 90 days. This letter should also include the name, title, phone number, and e-mail address for the persons authorized to discuss the quotation with the

Government. The letter must be signed by a responsible officer or partner/principal of the

Vendor Team Leader that is authorized to bind the organization contractually.

Tab B: The Technical Quote shall not exceed three (3) pages (not including past performance information).

NOTE: While the technical quote must not contain any reference to cost, resource information

(such as data concerning labor hours and categories, materials, subcontracts, etc.) must be provided so that the contractor’s understanding of the requirements may be evaluated.

TAB B1 – Factor 1: Technical Approach -

The offeror shall demonstrate their capability and approach on their:

•Understanding of the work, including creativity and thoroughness shown in understanding the objectives of the SOW and specific tasks, and planned execution of the project. Understanding of the work includes identifying the applicable Federal/State/Local regulations to the work described.

•Evidence of specific methods and techniques for completing each discrete task, to include such items as quality assurance and customer service.

Tab B2 – Factor 2: Past Performance

Past performance information may cite federal, state, local government, commercial sources, or not for profit sources and should highlight the company’s key role in the past performance being documented. This information shall consist of a one (1) page introductory matrix listing the offeror’s and its critical subcontractors’ past performance references. The offeror shall provide a minimum of three (3) references. In addition, the offeror may submit a minimum of three (3) references for subcontractors who are expected to perform aspects of this effort that the offeror considers critical to overall successful performance. The offeror should include rationale supporting the assertion of relevance for each reference. These references should also be from different contracts. To be considered, past performance data may not be older than three (3) years from the date of the solicitation, and may include active contracts. Further, offerors should include a list of all relevant DHS on-going contracts or contracts completed for the specified period.

Past performance references shall be as a prime contractor or first-tier subcontractor on previous or current projects/tasks that are similar in size, scope, and complexity to the work identified in the Statement of Work (SOW). Past performance does not necessarily have to be

Government-related; but it is important to demonstrate and provide evidence of past performance for work similar in size, scope and complexity to that described in the Request for Quotation (RFQ). The offeror is required to identify any performance problems/issues/challenges arising out of the contract and clearly describe management actions implemented to overcome problems and the effects of those actions, in terms of improvements achieved or problems solved. Evidence of performance-based methodologies in past performance shall be provided where available.

It is the offeror’s responsibility to notify all references that they will be contacted by the contracting officer and ensure that they make themselves available to the contracting officer.

The contracting officer will make a good faith effort to contact the references. If after making a good faith effort, the contracting officer is unable to contact a reference without causing undue delay to the procurement process, the contracting officer will document the efforts made to contact the reference. Non-responses from references may not be evaluated favorably or unfavorably on the past performance evaluation.

5. The Government reserves the right to use publicly available reports and data from the Past

Performance Information Retrieval System (PPIRS) found on the web at http://www.ppirs.gov.

The Government may also use present and/or past performance data obtained from a variety of sources, not just those contracts identified by offerors. For each reference, provide:

a. Reference Name (Company or Entity)

b. Program Title

c. Contracting Agency/Private Company

d. Contract Number/Task Order Number (if applicable)

e. Brief description of the contract effort, including results and successes

f. Type of Contract

g. Period of Performance

h. Original contract dollar value and current or actual dollar value

i. Actual completion date

j. Contact names, addresses, telephone numbers, Fax numbers and e-mail addresses of current, or last (if contract completed) Program

Director/Manager and/or Contract Manager.

2.0 VOLUME II – PRICE VOLUME

Factor 3 – Price

The Offeror shall submit a Firm-Fixed Price (FFP) quotation. The Offeror shall provide an adequate description and/or build-up of how they arrived at the proposed FFP. Price may be broken down by months.

The Offeror shall complete the pricing template provided in the RFQ. The price of each year shall be distinguishable from the total evaluated price. (See Attachment 3: Pricing Template)

If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for limited source justification for other than full and open competition.

The Government will validate that any information provided in other parts of the quotation is consistent with the information provided in the Price Quotation. Any inconsistencies will be noted and may adversely affect the Vendor’s evaluation rating.

General Information about Evaluation

Award shall be made to the offeror with the lowest price technically acceptable quote.

Technical Evaluation:

http://www.ppirs.gov/

The Government will conduct a detailed evaluation of the offeror’s approach and capability to meet the Government’s objectives against the following technical evaluation factors:

Factor 1 - Technical Approach

•The government will evaluate the offerors quotation to determine the extent of the offerors understanding of the work, including creativity and thoroughness shown in understanding the objectives of the SOW and specific tasks, and planned execution of the project. The government will evaluate the offerors quotation to the extent of their understanding of the work to include them identifying the applicable Federal/State/Local regulations to the work described.

•The government will evaluate the offerors quotations to determine the extent of the offerors demonstration of their evidence of specific methods and techniques for completing each discrete task, to include such items as quality assurance and customer service.

Factor 2 - Past Performance

The offeror’s proposal will be evaluated to determine the extent to which their past performance demonstrates the likelihood of successful performance in providing requirements similar in size, scope and complexity of this solicitation. The evaluation will consider both the relevance and quality of past projects. The Government may choose to Retrieval System (PPIRS). The

Government may use present and/or past performance data obtained from a variety of sources, not just those contracts identified by the offeror. The information gathered for past performance may also be used in the responsibility determination.

The Government will review all past performance data submitted with the proposal and will contact all of the referenced companies/organizations and others to verify past performance information.

Price Evaluation:

Factor 3 - Price

The Government will evaluate offeror’s individual and total summary prices proposed in the

Price Quote Spreadsheet. Quoted prices will be reviewed and analyzed in depth to determine if they are fair, reasonable and realistic for the services proposed, reflect a clear understanding of the requirements, and is consistent with the methods of performance described in the Offeror’s quote.

The Government will evaluate Quotations for award purposes by adding the total price

(including base period, option periods, including the option to extend service under FAR 52.217-

8, and optional tasks) for this requirement. Since the optional tasks are repeated in the base period and the two option periods they will only be evaluated once at the highest proposed price for each optional task. Evaluation of the option periods and optional tasks does not obligate the

Government to exercise the options.

If needed, the Government intends to exercise the option or options under FAR 52.217-8 without further competition or need for limited source justification for other than full and open competition. For purposes of evaluation, the potential need to exercise the option under FAR

52.217-8 to extend the period of task order performance for the maximum period of six (6) months beyond the last option period will be considered the same for all vendors. In considering the price of the base period and any option periods, the Government will consider that if the extension of service clause FAR 52.217-8 is exercised, it will be at the exact same price/rates and terms, other than length of performance, as the base or option period being extended. The

Government will determine whether the price, inclusive of all options (including the options available under FAR 52.217-8), is fair and reasonable, and whether the price of the base period and all option periods (including the options represented by FAR 52.217-8), in combination with the other evaluation factors specified in the solicitation, represents the best value to the

Government.

Attachment 2 – SOW Hazardous Material Disposal

HSHQDC-17-Q-00248

U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)

OFFICE OF HEALTH AFFAIRS

HEALTH THREATS RESILIENCE DIVISION

STATEMENT OF WORK (SOW)

FOR

HAZARDOUS MATERIAL DISPOSAL SERVICES FOR ILLINOIS DEPARTMENT OF PUBLIC

HEALTH (IDPH), DIVISION OF LABORATORIES

June 13, 2017

1.0 GENERAL

1.1 SCOPE

The Department of Homeland Security Office of Health Affairs is seeking a qualified Contractor to provide routine removal and disposal of bio-hazardous and chemical waste from the Illinois Department of Public Health (IDPH), Division of Laboratories in accordance with all applicable Federal, State, and Local regulations and guidelines to include Occupational Safety and Health Administration (OSHA) guidelines.

1.2 BACKGROUND

The IDPH is the diagnostic and analytical component responsible for the detection and identification of infectious biological agents that may pose a threat to Public Health or Safety. Work performed by this laboratory in support of DHS/OHA generates bio-hazardous waste which requires collection and appropriate disposal in accordance with applicable Federal/State and Local regulations and guidelines.

1.3 APPLICABLE DOCUMENTS

1.3.1 Definitions

For the purpose of the contract, bio-hazardous and chemical waste is defined as laboratory used media and reagents, specimen containers, scalpel blades, pipette tips, gloves and used PPE. The definition excludes medical wastes such as blood and blood products, bodily fluids, excreta, syringes, dressings, bandages or any other waste not included herein.

The contractor shall provide removal and disposal services of properly packaged bio-hazardous and chemical waste as defined above at the designated IDPH location at 2121 W. Taylor Street, Chicago, IL 60612

The contractor shall furnish an invoice monthly with its billing and report any incidences of infractions and non-compliances in order to help with safety and adherence to OSHA regulations as directed below.

https://new.biowatchportal.org/spo/Local%20Settings/Local%20Settings/Library/Local%20Settings/amanda.dean/Local%20Settings/Temporary%20Internet%20Files/Content.Outlook/SCOPE%20PARAGRAPHS.doc

Table 1

Site Deliverable Quantity Format and Method of

Delivery

Due Date

2121 W. Taylor Street Chicago, IL 60612

1. Bio-hazardous and chemical waste boxes/ bins are removed and replaced twice weekly (anticipated to occur on Tuesday and Friday;

based on coordination with laboratory POC)

2. Instructions on proper labeling of the packaged bio-hazardous and chemical wastes

3. Provide assurance that materials are disposed of properly in accordance with EPA and OSHA requirements.

5 to 15 boxes/week Up to 14 X 1 gallon sharps containers/week

Collection between 8:30AM and 4:45PM Twice weekly (anticipated to be Tuesday and Friday) Instruction to be given prior to start of contract

Collection to start one week after award of Purchase Order

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE – PERFORMANCE AND SURVEILLANCE PLAN REQUIREMENTS

1. Contractor shall remove and dispose of all bio-hazardous and chemical waste, including sharps (“used” syringe container), broken glass containers, etc. from all laboratory areas supporting DHS/OHA activities.

2. Contractor shall supply consumable products such as bio-hazard bags, bins and/or boxes, labeling tapes, labels and other ancillary equipment for ease of handling of such containers. The Contractor shall provide initial consumable products no later than 4 calendar days post award to the facility as directed by the COR. The Contractor shall provide a means of identifying waste containers to be picked up and disposed under this contract with consumable deliveries on a continual basis to prevent inadvertent collection of laboratory waste not affiliated with this contract.

3. Contractor shall ensure that staff has knowledge of how to properly handle and dispose of all laboratory bio-hazardous and chemical wastes to be transported according to their protocols.

4. The Contractor shall furnish assurance of compliance with EPA and OSHA requirements for disposal of bio-hazardous and chemical wastes. The waste shall not be disposed of in landfills or regular garbage sites.

Surveillance Plan

The contractor shall note monthly with its billing any incidences of infractions and non-compliances in order to help with safety and adherence to OSHA regulations.

2.1.1 PERFORMANCE REQUIREMENTS AND SURVEILLANCE PLAN

Performance Requirements Performance Standards Surveillance Method &

Frequency Removal of bio-hazardous and chemical waste from 2121 W.

Taylor Street, Chicago, IL 60612

Collection twice weekly Tuesday and Friday) between 8:30AM and 4:45PM

Monthly inspection of laboratory site

3.0 OTHER APPLICABLE CONDITIONS

3.1 PERIOD OF PERFORMANCE

The period of performance for this SOW is for a one-year base period and four (4) one-year option periods, as follows:

Base Period 12 months from the date of award

Option Period 1 12 months

Option Period 2 12 months

Option Period 3 12 months

Option Period 4 12 months

3.2 CONTRACT TYPE

Firm Fixed Price

4.0 PROGRESS REPORTS

4.1 Management Information

The Performer shall submit Monthly Status Reports (MSRs) to the BioWatch Program Office no later than the fifteenth (15th) calendar day after the reporting calendar month. The Performer will receive a customized MSR template from the BioWatch Program Office.

5.0 DELIVERABLES

ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.1

Pick-up and delivery of the items must be coordinated with the PHL to avoid interruptions in the services provided by the PHL. Table 1 describes in detail the deliverables requested.

Collection to start one week after award of Purchase Order

COR, Contracting Officer, BioWatch Program Office

2 4.0

Submit technical progress and financial reports to DHS on a monthly basis and apprise DHS/BioWatch Program Office of any risks

15th of each Month

COR, Contracting Officer, BioWatch Program Office Business Contact

8.0 POINTS OF CONTACT (S):

IDPH Points of Contact (POCs) are as follows:

Technical POC(s)

TBD

IDPH may change the individual designated as a POC upon notice to DHS OHA contracting officer of such change.

The DHS OHA Points of Contact are:

DHS OHA Contracting Officer Representative

DHS OHA Contracting Officer

Danielle H. Richardson Department of Homeland Security Office of Procurement Operations Office of Health Affairs Acquisition Division Washington, DC 20528 Office: 202-254-5306 Email: danielle.richardson1@hq.dhs.gov mailto:danielle.richardson1@hq.dhs.gov

DHS Contract Specialist

Sid Routh Department of Homeland Security Office of Procurement Operations Office of Health Affairs Acquisition Division Washington, DC 20528 Office: 202-254-2294 Email: sid.routh@hq.dhs.gov

DHS Financial Representative

BioWatch Program Office Laboratory Operations Lead

BioWatch Program Office Business Team

DHS OHA may change the individual designated as a POC upon notice to IDPH of such change.

mailto:sid.routh@hq.dhs.gov

Total Base Period Total Option Period 1 Total Option Period 2 Total Option Period 3 Total Option Period 4

Cost Per Cost Per Cost Per Cost Per Cost Per

Item Weekly Annual Cost/Unit Task Task Task Task Task

1.0

Removal of bio-hazardous and chemical waste

30-32 Gallon box 14 728

2.0

Removal of bio-hazardous and chemical waste

1 Gallon Sharps box 10 520

Subtotal

Totals: -$ -$ -$ -$ -$

Task

BioWatch Program Office

Independent Government Cost Estimate for

Hazardous Waste Disposal

Illinois Department of Public Health

S