HSHQDC-14-Q-00037.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/MSSNSPRT

Washington DC 20528-0210

Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/W. Mallison U.S. Dept. of Homeland Security

DHS CODE 16. ADMINISTERED BYCODE

X

X

X

561990

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/MSSNSPRT

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

SMALL BUSINESS

01/20/2014 1200 ES

01/03/2014

202-254-6818Roberto Aguirre (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQDC-14-Q-00037

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 12 RSUS-14-00019OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

245 Murray Lane SW

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20528 Attn: Genevieve Humphreys-Uebel Science and Technology Directorate Department of Homeland Security

15. DELIVER TO

Washington DC 20528-0210 245 Murray Lane SW Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/W. Mallison

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$10.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

U.S. Dept. of Homeland Security

EDWOSB

NAICS:

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a solicitation/Request for Quote (RFQ) under the General Services Administration (GSA) Federal Supply Schedule 36, to provide document shredding services to the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). This solicitation is a small business set-aside.

DO/DPAS Rating: NONE Delivery: 365 Days After Award Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

William Mallison

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

HSHQDC-14-Q-00037 Page 1 of 12

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Shredding services for DHS S&T: Base Year

0002 Additional shredding services for DHS S&T: Base 4 EA

Year

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

1001 Shredding services for DHS S&T: Option Year 1

(Option Line Item)

1002 Additional shredding services for DHS S&T: Option 4 EA

Year 1

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

(Option Line Item)

2001 Shredding services for DHS S&T: Option Year 2

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

12 2 of

HSHQDC-14-Q-00037 Page 2 of 12

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-14-Q-00037

2002 Additional shredding services for DHS S&T: Option 4 EA Year 2

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

(Option Line Item)

The solicitation is continued on the following pages.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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HSHQDC-14-Q-00037

Part I – The Schedule

Section B. Services and Prices

B.1. Items and Price

The contractor shall provide the services and associated equipment listed in Section C Statement of Work.

B.2. Contract Type

This is a firm-fixed-price (FFP) type task order under the GSA Schedule 36.

Section C. Statement of Work

The Statement of Work is imbedded in the following pages.

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Department of Homeland Security Science and Technology Directorate

Statement of Work

Shredding Services

I. Background

The U.S. Department of Homeland Security (DHS) is committed to using cutting-edge technologies and scientific talent in its quest to make America safer. The DHS Science and Technology Directorate (S&T) is tasked with researching and organizing the scientific, engineering, and technological resources of the United States and leveraging these existing resources into technological tools to help protect the homeland. The S&T Administration Support Division (ASD) is responsible for the following S&T business functions: facilities;

property; directives and correspondence control; administration; audits; physical and information security; information technology; human resources; readiness and operations coordination.

Within this framework sensitive, For Official Use Only (FOUO), and classified documents must be controlled and destroyed in accordance with 49 CFR §1520.19, DHS Management Directive

11042.1 Safeguarding Sensitive But Unclassified FOUO Information, and MD 11056.1 Sensitive Security Information. This Statement of Work is for the containment, chain-of-custody control, shredding, and proper disposal of S&T’s paper documents required by these policies.

II. Scope of Work

This effort includes the containment, chain-of-custody control, shredding, and proper disposal of Sensitive But Unclassified and FOUO paper documents at DHS S&T headquarters (1120 Vermont Avenue NW, Washington DC 20005). These services are not covered by the building lease agreement for 1120 Vermont Avenue. These services are not covered elsewhere by DHS management.

DHS S&T currently shreds roughly 7,000 lbs. of paper per year. DHS S&T currently has forty-seven (47) 75-100 lb. capacity bins and five 200-250 lb. capacity bins. Shredding bins are located on five floors at 1120 Vermont Avenue. The shredding bins are emptied biweekly, on Wednesdays from 8:00 am to 11:00 am.

A freight elevator and delivery dock are available for use by the vendor. Long-term parking for shredding vehicles is not provided by the building owner or by DHS. The vendor is responsible for legally parking its vehicles or paying any parking tickets.

Sensitive material remains under the care, custody, and control of DHS S&T until the vendor arrives to perform its services and the chain-of-custody is passed to the vendor, thus eliminating any potential for compromise.

HSHQDC-14-Q-00037 Page 5 of 12

III. Tasks

The vendor shall perform the following tasks:

1. Provide shredding security consoles/bins.

1.1. Provide forty-seven (47) 75-100 lb. capacity security consoles/bins.

1.2. Provide five (5) 200-250 lb. capacity security consoles/bins.

1.3. Provide additional security bins/consoles at the direction of the Contracting Officer’s Representative (COR). S&T shall provide a minimum of two business days advance notice.

2. Provide on-site shredding services.

2.1. Perform on-site pickup and shredding biweekly on Wednesdays from 8:00 am to 11:00 am, or another schedule mutually agreed to with the COR. This is equivalent to 26 pickups/shreddings per year.

2.2. Service may be interrupted or rescheduled due to federal holidays, closing due to inclement weather, or furloughs/government shutdowns (refer to the OPM website for guidance). When service is interrupted, the vendor and the COR shall agree to another day and time as soon as possible after the end of the interruption.

2.3. Vendor shall submit a schedule for COR approval within a week of contract award.

2.4. The vendor’s personnel shall be escorted at all times by the COR or COR’s designee at all times while in secured S&T space.

3. Additional pickups and shredding.

3.1. Vendor will perform up to four (4) additional on-site pickups and shreddings, in addition to the scheduled biweekly pickups, as requested by the COR.

3.2. Vendor will provide an additional five (5) 200-250 lb. capacity bins prior to the additional pickups/shreddings.

4. Personnel and Equipment.

4.1. Vendor shall provide a number of personnel with sufficient skills to accomplish the pickup/shredding with minimal disruption to government activity.

4.2. Vendor shall provide truck(s) capable of lifting, dumping, and shredding full 75-100 and 200-250 lb. bins.

HSHQDC-14-Q-00037 Page 6 of 12

5. Compliance.

5.1. Shredding processes must comply with 49 CFR §1520.19, DHS Management Directive

11042.1 Safeguarding Sensitive But Unclassified FOUO Information, and MD 11056.1 Sensitive Security Information. Copies are available upon request from the contracting officer.

5.2. At the conclusion of each pickup/shredding, vendor shall provide a Certificate of Destruction to the COR or COR’s designee. This individual will be the escort described in 2.4.

The individual will confirm the number of bins that have been shredded.

IV. Security

All work performed under this SOW is UNCLASSIFIED. The documents to be shredded are Sensitive But Unclassified and FOUO. The shredding of classified material will be handled internally.

HSHQDC-14-Q-00037 Page 7 of 12

Section D. Packing and Marking

No physical shipments or packing and marking of boxes are necessary. If additional shredding bins are needed, they will be delivered in person.

Section E. Inspection and Acceptance

E.1.

The Contracting Officer’s Representative (COR), identified in Section G.1.2, or the COR’s designee shall escort the vendor during each pickup/shredding; this constitutes inspection. At the conclusion of each pickup/shredding, the COR or COR’s designee shall confirm the number of bins shredded and sign the Certificate of Destruction; this constitutes acceptance. If the COR’s designee makes acceptance, the COR shall provide oversight and bears responsibility.

E.2.

In addition to the inspection and acceptance procedures described in Section E.1, inspection and acceptance shall be made in accordance with FAR 52.212-4 Contract Terms and Conditions— Commercial Items, included in the GSA contract .

Section F. Delivery and Performance

F.1. Place of Performance

The contractor shall perform Section C Statement of Work at the DHS S&T headquarters, located at 1120 Vermont Avenue NW, Washington, DC 20005.

F.2. Period of Performance

Base Year Option Year 1 Option Year 2 February 3, 2014—February 2, 2015

February 3, 2015—February 2, 2016

February 3, 2016—February 2, 2017

F.3. Day and Time

The vendor shall perform pickup and shredding biweekly on Wednesdays from 8:00 am to 11:00 am, or another schedule mutually agreed to with the COR.

F.4. Delivery

The vendor shall provide a Certificate of Destruction to the COR or COR’s designee at the completion of each on-site pickup/shredding.

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Section G. Contract Administration

G.1. Contracting Officer’s Representative

G.1.1.

The Contracting Officer’s Representative (COR) for this delivery order is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative.

G.1.2.

The COR is:

Genevieve Humphreys-Uebel Science and Technology Directorate U.S. Department of Homeland Security

G.2. Contracting Officer

G.2.1.

The contracting officer is the only person authorized to approve changes to any of the terms and conditions of this delivery order. In the event the contractor effects any changes at the direction of any person other than the contracting officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The contracting officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The contracting officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the contracting officer.

The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the contracting officer, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the contracting officer, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

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G.2.2.

The procuring and administering contracting officer for this task order is:

William Mallison Science and Technology Acquisition Division Office of Procurement Operations U.S. Department of Homeland Security william.mallison@hq.dhs.gov

G.3. Invoicing and Payment

G.3.1.

Invoices shall be submitted to the mail box InvoiceSAT.Consolidation@ice.dhs.gov and cc the COR and contracting officer no more frequently than monthly.

Section H. Special Contract Requirements

H.1. None

HSHQDC-14-Q-00037 Page 10 of 12 mailto:william.mallison@hq.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov

Part II – Contract Clauses

Section I. Delivery Order Clauses

I.1. GSA Schedule Clauses

All clauses included in the contractor’s GSA Schedule contract shall “flow down” to this task order, unless specifically not applicable to firm-fixed-price contract type.

Part III – List of Documents, Exhibits, and Other Attachments

Section J. List of Attachments

J.1. None

HSHQDC-14-Q-00037 Page 11 of 12

Part IV – Representations and Instructions

Section K. Representations, Certifications, and Other Statements

K.1.

Representations and certifications must be on file and accessible via the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/. GSA Schedule contractors have already completed this in order to receive their GSA Schedule contracts.

Section L. Instructions, Conditions, and Notifications to Offerors

L.1. Small Business Category

This solicitation is a small business set-aside under the GSA Schedule 36.

L.2. Submission Requirements

L.2.1.

Quotes shall be submitted via email to roberto.aguirre@hq.dhs.gov and william.mallison@hq.dhs.gov by 12:00 PM Eastern on Monday, January 20, 2014.

L.2.2.

Quoters are invited to submit questions about this solicitation at any time to roberto.aguirre@hq.dhs.gov.

Section M. Evaluation Factors for Award

M.1. Basis for Award

The government will award to the small business quoter on the GSA Schedule 36 that is able to

(1) furnish the services and associated equipment delineated in Section C Statement of Work, and (2) quotes the lowest price. Price will be calculated as the total price for the base year and both option years, including the price to perform up to four additional pickups/shreddings and furnish up to five additional 200-250 lb. bins per year.

HSHQDC-14-Q-00037 Page 12 of 12 https://www.sam.gov/portal/public/SAM/ mailto:roberto.aguirre@hq.dhs.gov mailto:william.mallison@hq.dhs.gov mailto:roberto.aguirre@hq.dhs.gov

HSHQDC-14-Q-00037 Text