solicitation_package.rtf

Federal Law Enforcement Training Center Off Center Lodging

HSFLGL-16-R-00038

Notes to Offerors

COMBINED SYNOPSIS/SOLICITATION: OFF CENTER LODGING SERVICES, FLETC, GLYNCO, GA

This is a combined synopsis/solicitation as a Request for Proposal (RFP) for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This commercial item acquisition will be full and open competition with a geographical restriction. The associated North American Industry Classification System (NAICS) code is 721110. This acquisition may result in multiple awards.

System for Award Management. By submission of a bid, the bidder acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the bidder does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered bidder. Bidders may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

This is a 100% full and open competition with geographical area restrictions for an area within 48 miles from the Federal Law Enforcement Training Center (FLETC) Front Gate. The address for the front gate is 1131 Chapel Crossing Road, Glynco (Brunswick), Georgia. No hotel/motel will be considered for an award if the hotel/motel complex is outside of the 48 mile restriction mentioned above.

Services are for Off Center Lodging as detailed in the Requirements listed below.

All questions concerning this acquisition must be submitted by March 22, 2015, 2:00 pm ET. Questions will be answered via an amendment posted on FedBizOp. Questions are to be submitted to Diana.m.pomeroy@fletc.dhs.gov.

This RFP documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular: FAC 2005-87.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

The provision at FAR 52.212-1 Instructions to Offerors – Commercial Items applies to this acquisition. With a response due date of 2:00pm on March 31, 2016. Electronic offers will be accepted. Mail offers can be sent to the following address: Federal Law Enforcement Training Center; Attn: Diana Pomeroy, PRO, Bldg. 93; 1131 Chapel Crossing Road; Glynco, GA 31524. Attention: If you plan to have your offer delivered note that FLETC is a secure facility. You will have to report to Building 1 to receive a visitor badge. This can take several minutes to accomplish. Allow for proper time.

The provision at 52.212-2 Evaluation-Commercial Items applies to this acquisition. Addendum: All attempts to lodge students with the multiple IDIQ contract holders will be made. However, it is expected that the contract holders will not be able to accommodate all students arriving in April. These students will be housed using this RFP. All offers will be evaluated based on meeting the location restriction and the requirements listed below. This may warrant a hotel inspection from a Government staff member. If the hotel meets the minimum requirements; then offers will be evaluated based on availability and then price.

All offerors are to include a complete copy of the provisions at 52.212-3. Offeror Representations and Certifications – Commercial Items unless this information is listed in your SAM registration. Then a statement that this information is listed in SAM will be acceptable.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Item applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition with the following clauses being selected:

_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_X__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

_X__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

_X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X__ (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

_X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X__ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

_X__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

_X__ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

_X__ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_X__ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

_X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_X__ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

_X__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

Requirements and Dates

The Government has a requirement for lodging for 1,998 rooms during the period April 3, 2016 through April 30, 2016. Please submit the number of rooms you have available for these dates and the price to Diana Pomeroy at Diana.M.Pomeroy@fletc.dhs.gov with a cc to Erin.wofford@fletc.dhs.gov" Erin.wofford@fletc.dhs.gov and heila.henley@fletc.dhs.gov" Sheila.henley@fletc.dhs.gov no later than 2:00 pm, ET, March 31, 2016.

Below is the break out of the 1,998 rooms. It is easier for the Government if you just give a list of availability for the days indicated rather than quote on the actual class due to class cancellations and the possibility of splitting classes.

STUDENTS

NO. Of ROOM DAYS

ARRIVAL

DEPARTURE

04/03/2016 04/08/2016 04/03/2016 04/08/2016 04/03/2016 04/09/2016 04/03/2016 04/09/2016 04/03/2016 04/09/2016 04/03/2016 04/09/2016 04/03/2016 04/09/2016 04/03/2016 04/15/2016 04/03/2016 04/15/2016 04/03/2016 04/15/2016 04/03/2016 04/15/2016 04/03/2016 04/15/2016 04/03/2016 04/16/2016 04/03/2016 04/16/2016 04/03/2016 04/16/2016 04/03/2016 04/28/2016 04/03/2016 05/07/2016 04/04/2016 04/14/2016 04/04/2016 04/15/2016 04/04/2016 04/15/2016 04/05/2016 04/08/2016 04/07/2016 05/28/2016 04/10/2016 04/11/2016 04/10/2016 04/15/2016 04/10/2016 04/15/2016 04/10/2016 04/16/2016 04/10/2016 04/16/2016 04/10/2016 04/22/2016 04/10/2016 04/23/2016 04/10/2016 04/23/2016 04/10/2016 04/23/2016 04/10/2016 05/28/2016 04/11/2016 04/14/2016 04/11/2016 04/15/2016 04/11/2016 04/15/2016 04/11/2016 04/16/2016 04/11/2016 04/22/2016 04/11/2016 04/29/2016 04/14/2016 04/17/2016 04/17/2016 04/21/2016 04/17/2016 04/22/2016 04/17/2016 04/22/2016 04/17/2016 04/22/2016 04/17/2016 04/22/2016 04/17/2016 04/22/2016 04/17/2016 04/23/2016 04/17/2016 04/23/2016 04/17/2016 04/23/2016 04/17/2016 04/23/2016 04/17/2016 04/23/2016 04/17/2016 04/28/2016 04/17/2016 04/29/2016 04/17/2016 04/29/2016 04/17/2016 04/29/2016 04/17/2016 04/29/2016 04/17/2016 04/29/2016 04/17/2016 04/30/2016 04/17/2016 04/30/2016 04/17/2016 05/06/2016 04/17/2016 05/28/2016 04/18/2016 04/22/2016 04/18/2016 04/22/2016 04/18/2016 04/22/2016 04/18/2016 04/23/2016 04/18/2016 04/23/2016 04/18/2016 04/27/2016 04/18/2016 04/28/2016 04/18/2016 04/29/2016 04/18/2016 04/29/2016 04/18/2016 04/29/2016 04/18/2016 04/29/2016 04/18/2016 04/29/2016 04/18/2016 04/30/2016 04/18/2016 05/07/2016 04/19/2016 04/23/2016 04/20/2016 04/22/2016 04/24/2016 04/28/2016 04/24/2016 04/29/2016 04/24/2016 04/29/2016 04/24/2016 04/29/2016 04/24/2016 04/30/2016 04/24/2016 04/30/2016 04/24/2016 05/06/2016 04/24/2016 05/06/2016 04/24/2016 05/07/2016 04/25/2016 04/28/2016 04/25/2016 04/28/2016 04/25/2016 04/30/2016 04/26/2016 04/30/2016

Note: This schedule is subject to change due to class cancellations. As stated above all attempts will be made to place the classes with the multiple award IDIQ contract holders.

1. REQUIREMENTS

1.1 Scope of Work:

a. The contractor shall furnish facilities, supervision, and labor to provide commercial lodging accommodations for students and Government employees that are training at the FLETC.

b. The lodging establishment shall be located within 48 miles from the FLETC, Glynco, GA. front gate.

c. Rooms at a minimum shall include:

Lodging accommodations shall be in compliance with all Federal, state, and local regulations.

Bed(s) with linens

Bathroom

Shall contain a working toilet, shower, and tub.

Shower curtain or door.

Linens for at least a one (1) night stay (i.e. bath towels, washcloths, and hand towels).

Contractor shall ensure clean bathroom linens are in the room at student check-in.

Paper supplies for at least a one (1) night stay (i.e. toilet paper).

Complimentary items for at least a one (1) night stay. Items are to include but are not limited to soap and shampoo.

All areas shall be free of mold, mildew, dirt, stains, and odor.

Working sink and a mirror. Sink is to be free of mold, mildew, dirt, stains, and odor. Mirror is to be free of mold, mildew, dirt, stains, and streaks.

Working hair dryer.

Working iron and ironing board.

All windows are to have window dressings (blinds/curtains) that are free of all dirt, dust, mold, mildew, holes, stains, and odor.

All walls and flooring are to be free of dirt, dust, mold, mildew, holes, stains, odor, and foreign debris.

Rooms cannot be in any phase of remodeling.

d. Pet fees are the responsibility of the guest rather than the Government.

e. Common areas (lobby, hallways, stairs, and elevators) are to be free of dirt, dust, odors, foreign objects, mold, and mildew.

1.2 Other Requirements:

a. Advertisement/Signage: The Contractor shall not place any signage in public view referencing in any way the Federal Law Enforcement Training Center (FLETC) or the FLETC Students who are lodged on the premises. Any signage for information purposes of the FLETC guests shall be placed in specific rooms being utilized by FLETC guests. The anonymity of FLETC guests shall be maintained at all times. Contractors who knowingly display signage or share information with individuals who do not have a need to know may incur penalties in the form of Contract Discrepancy Reports (CDR’s) and then risk the termination of their contract. Area hotels/motels shall not make reference to the FLETC or its students in any form of advertising (i.e., print media, internet, television, radio, etc.).

b. Security: Contractor shall:

Ensure at all times the personal security, as well as safety of the FLETC students. Periodic checks will be done by the Contracting Officer’s Representative (COR) on security and safety.

c. Purchase Orders may be modified/ordered by the CO only. Modifications to Purchase Orders will be issued on a Standard Form 30. Purchase Orders may be modified/ordered orally by the CO in emergency circumstances. Oral Modifications will be confirmed by issuance of a written modification on a SF 30 within two (2) working days from the time of the oral communication modifying the order. The CO reserves the right to decrease the number of FLETC guests within the check-in period of the services provided without incurring any penalty or cost for the decrease in the number of rooms indicated on the delivery order.

d. Whenever possible, a two-week advance notice will be provided in the case of cancellations. However, the Government reserves the right to make changes 72 hours in advance without incurring any penalty or cost for CANCELLATION OR RELOCATION of a class of FLETC’s On-Center Lodging (Dorms or Lease Dorms). If cancellations are made due to non-conformance with contract requirements, no notice shall be required and the Contracting Officer will not be liable for additional cost. If the Government cancels after the 72 hour notification window; then the contract may invoice for one (1) night for the amount of rooms ordered.

e. FLETC students shall be allowed early/late check-in and check-out without incurring any penalty or additional cost to the Government.

f. The Contractor is required to verify the occupant(s) FLETC identification badge for class name and number upon check-in. The Contractor shall not make copies of the student badges or any other ID (driver’s licenses, etc.). However, the Contractor is allowed to make copies of the “Check-in Information” sheet. If the Contractor allows the occupant to check in without verification of the class name and number and the occupant is unauthorized, the FLETC will not be responsible for the reimbursement of the cost of the hotel/motel/apartment services.

g. The day after check-in the Contractor shall submit to the COR via email the name(s) of any occupant(s) who has/have checked into the hotel/motel. This information is to be captured on the summary sheet (Section J, Attachment 2). The contractor shall continue to provide updates to the guests check-in and out throughout the scheduled time of the class’s arrival and departure, as well as all room assignment changes, etc. The information provided shall include a confirmation of the number of rooms actually being occupied by FLETC guests.

h. The Contractor shall notify the COR within 24 hours when a FLETC occupant departs early. If a room is discovered empty by housekeeping or other hotel staff, the hotel/motel is obligated to check with the COR to determine if check-out is required. The hotel/motel will submit an email to indicate early check-out of guests. Exceptions will be if the COR has previously notified the Contractor of the early departure date.

i. The Government will only pay for the actual nights that occupants were in residence at the hotel/motel. The only exception is when there is a “no show.” Hotels may invoice for “no shows” for one night. “No shows” must be annotated on the summary sheet. Accurate summary sheets signed by the individual occupant(s) at check-in and check-out shall be attached to all invoices. Summary sheets will be compared to the invoice and used to validate each invoice.

j. Hotels/Motels/Apartments are authorized to release rooms/apartments reserved for FLETC occupants that are considered “No Shows” the day after check-in. The Contractor shall not release the room/apartment prior to notifying the Contracting Officer and/or Contracting Officer Representative.

k. The Government shall not be liable for damages caused by the persons occupying the rooms covered under this contract, or any other expense incurred by these persons other than those prescribed in the provisions of this contract. The Contractor shall be responsible for notifying the COR if damages occur and are found prior to checkout. The Contractor is responsible for obtaining payment from each individual for incidentals such as long distance phone calls, room service, laundry services, damages, any unauthorized guests, etc.

l. The Government will not be responsible for the cost of any extra-nights lodging incurred by the occupants arriving earlier than the contracted arrival day or departing later than the contracted departure date unless notified and approved by the CO in advance. The Government will not be responsible for additional occupancy charges or fees incurred by the occupant or guests or family of the occupants.

NOTE: The COR for this acquisition is Angel (Tony) Melendez.

1.3 Pest Control

a. The Contractor shall provide pest control services for all rooms occupied by Government guests at least once per month and/or when requested by the Government during the duration of the guest’s stay. Notification shall be provided to occupant(s) prior to monthly spraying, and/or after Government request(s) for special spraying has been accomplished. Contractor shall provide a copy of the Pest Control Record to the CO and/or COR upon request.

b. All pest control companies and their employees shall be licensed and certified in accordance with the “Georgia Structural Pest Control Act,” Chapter 620-3.

The Contractor shall use only those pesticides that comply with the Federal Insecticide, Fungicide and Rodenticide Act (7 U.S.C.135 et seq.) as amended by the Federal Environmental Pesticide Control Act of 1972, Public Law 92-526 (86 Stat. 973).