HSFLGL-16-Q-00413.pdf

COMBINED SYNOPSIS/SOLICITATION

FOR

OFF CENTER LODGING SERVICES

SEPTEMBER 2016

HSFLGL-16-Q-00413

FEDERAL LAW ENFORCEMENT TRAINING CENTER

(FLETC)

BRUNSWICK (GLYNCO), GA

Federal Law Enforcement Training Center Off Center Lodging

Requirements and Dates

The Government has a requirement for lodging for 1,259 rooms during the month of SEPTEMBER 2016. Please submit a completed form ATTACHMENT 1 – HOTEL SERVICES AND PRICES and Offeror Representations and Certifications or the statement as indicated above under 52.212-3 to Sheila Henley at Sheila.Henley@fletc.dhs.gov with a cc to Erin.Wofford@fletc.dhs.gov no later than 2:00 pm, ET, AUGUST 18, 2016.

Below is the break out of the 1,259 rooms. It is easier for the Government if you just give a list of availability for the complete month of SEPTEMBER rather than quote on the actual class due to class cancellations and the possibility of splitting classes.

STUDENTS NIGHTS ARRIVAL DEPARTURE

24 288 09/04/2016 09/16/2016

48 864 09/06/2016 09/24/2016

48 864 09/06/2016 09/24/2016

24 576 09/06/2016 09/30/2016

23 115 09/11/2016 09/16/2016

60 300 09/11/2016 09/16/2016

22 110 09/11/2016 09/16/2016

24 120 09/11/2016 09/16/2016

30 150 09/11/2016 09/16/2016

24 120 09/11/2016 09/16/2016

23 115 09/11/2016 09/16/2016

16 80 09/11/2016 09/16/2016

24 144 09/11/2016 09/17/2016

21 126 09/11/2016 09/17/2016

24 144 09/11/2016 09/17/2016

20 120 09/11/2016 09/17/2016

42 252 09/11/2016 09/17/2016

12 84 09/11/2016 09/18/2016

24 288 09/11/2016 09/23/2016

18 216 09/11/2016 09/23/2016

24 312 09/11/2016 09/24/2016

22 286 09/11/2016 09/24/2016

13 169 09/11/2016 09/24/2016

12 156 09/11/2016 09/24/2016

24 312 09/11/2016 09/24/2016

16 304 09/11/2016 09/30/2016

20 60 09/12/2016 09/15/2016

24 72 09/12/2016 09/15/2016

27 108 09/12/2016 09/16/2016 mailto:Sheila.Henley@fletc.dhs.gov mailto:Erin.Wofford@fletc.dhs.gov

STUDENTS NIGHTS ARRIVAL DEPARTURE

48 192 09/12/2016 09/16/2016

35 385 09/12/2016 09/23/2016

19 209 09/12/2016 09/23/2016

24 264 09/12/2016 09/23/2016

22 242 09/12/2016 09/23/2016

24 264 09/12/2016 09/23/2016

24 216 09/13/2016 09/22/2016

30 150 09/18/2016 09/23/2016

24 144 09/18/2016 09/24/2016

24 144 09/18/2016 09/24/2016

35 420 09/18/2016 09/30/2016

16 192 09/18/2016 09/30/2016

24 72 09/19/2016 09/22/2016

30 120 09/19/2016 09/23/2016

24 120 09/19/2016 09/24/2016

24 240 09/19/2016 09/29/2016

30 330 09/19/2016 09/30/2016

24 264 09/19/2016 09/30/2016

23 253 09/19/2016 09/30/2016

22 286 09/25/2016 10/08/2016

Note: This schedule is subject to change due to class cancellations. As stated above all attempts will be made to place the classes with the multiple award IDIQ contract holders.

Note: If you are quoting for a hotel that requires a toll to get to (i.e. Jekyll Island); then the hotel is responsible for reimbursing the students on the day of arrival and then supplying passes that will cover the reminding dates of the students stay. This fee should be included in your per night rate.

1. REQUIREMENTS

1.1 Scope of Work:

a. The contractor shall furnish facilities, supervision, and labor to provide commercial lodging accommodations for students and Government employees that are training at the FLETC.

b. The lodging establishment shall be located within 75 driving miles from the

FLETC, Glynco, GA. front gate.

c. Rooms at a minimum shall include:

1. Lodging accommodations shall be in compliance with all Federal, state, and local regulations.

2. Bed(s) with linens

A. One (1) King, One (1) Queen or two (2) full double bed(s) to include mattress(es), box spring(s), mattress covers, bedspreads, sheets and pillow cases that are free of dirt, stains, holes, odors, and bedbugs prior to student check-in.

B. All linens with the exception of bedspreads shall be changed at a minimum of once per week.

3. Bathroom

A. Shall contain a working toilet, shower, and tub.

B. Shower curtain or door.

C. Linens for at least a one (1) night stay (i.e. bath towels, washcloths, and hand towels).

D. Contractor shall ensure clean bathroom linens are in the room at student check-in.

E. Paper supplies for at least a one (1) night stay (i.e. toilet paper).

F. Complimentary items for at least a one (1) night stay.

Items are to include but are not limited to soap and shampoo.

G. All areas shall be free of mold, mildew, dirt, stains, and odor.

4. Working sink and a mirror. Sink is to be free of mold, mildew, dirt, stains, and odor. Mirror is to be free of mold, mildew, dirt, stains, and streaks.

5. Working hair dryer.

6. Working iron and ironing board.

7. All windows are to have window dressings (blinds/curtains) that are free of all dirt, dust, mold, mildew, holes, stains, and odor.

8. All walls and flooring are to be free of dirt, dust, mold, mildew, holes, stains, odor, and foreign debris.

9. Rooms cannot be in any phase of remodeling.

10. Bedside table with lamp.

11. Working color TV with remote control and basic cable/satellite package.

12. Working alarm clock with battery back-up.

13. Closet or cubical space for hanging clothes.

14. Individual climate control in each room for air conditioning and heating to be working and free of dust and mold. The air conditioning unit shall be activated prior to student check-in to ensure air circulation.

15. Working micro fridge or refrigerator to be clean and free of mildew and mold.

16. Table or a desk, as well as a lamp and a chair. Table/desk shall have sufficient space to hold a laptop and shall be suitable for studying purposes.

17. Housekeeping services shall be provided on a daily basis, Monday through Friday, excluding Holidays to maintain overall room cleanliness; flat surfaces to be free of dust, replace soiled linens, towels, and wash cloths, floors to be vacuumed and free of foreign objects, dirt, dust and odors.

18. Rooms are to be free of pest such as cockroaches, spiders, ants, bed bugs, etc.

d. Pet fees are the responsibility of the guest rather than the Government.

e. Common areas (lobby, hallways, stairs, and elevators) are to be free of dirt, dust, odors, foreign objects, mold, and mildew.

1.2 Other Requirements:

a. Advertisement/Signage: The Contractor shall not place any signage in public view referencing in any way the Federal Law Enforcement Training Center

(FLETC) or the FLETC Students who are lodged on the premises. Any signage for information purposes of the FLETC guests shall be placed in specific rooms being utilized by FLETC guests. The anonymity of FLETC guests shall be maintained at all times. Contractors who knowingly display signage or share information with individuals who do not have a need to know may incur penalties in the form of Contract Discrepancy

Reports (CDR’s) and then risk the termination of their contract. Area hotels/motels shall not make reference to the FLETC or its students in any form of advertising (i.e., print media, internet, television, radio, etc.).

b. Security: Contractor shall:

Ensure at all times the personal security, as well as safety of the FLETC students. Periodic checks will be done by the Contracting Officer’s Representative

(COR) on security and safety.

c. Purchase Orders may be modified/ordered by the CO only. Modifications to Purchase Orders will be issued on a Standard Form 30. Purchase Orders may be modified/ordered orally by the CO in emergency circumstances. Oral Modifications will be confirmed by issuance of a written modification on a SF 30 within two (2) working days from the time of the oral communication modifying the order. The CO reserves the right to decrease the number of FLETC guests within the check-in period of the services provided without incurring any penalty or cost for the decrease in the number of rooms indicated on the delivery order.

d. Whenever possible, a two-week advance notice will be provided in the case of cancellations. However, the Government reserves the right to make changes 72 hours in advance without incurring any penalty or cost for CANCELLATION OR

RELOCATION of a class of FLETC’s On-Center Lodging (Dorms or Lease Dorms). If cancellations are made due to non-conformance with contract requirements, no notice shall be required and the Contracting Officer will not be liable for additional cost. If the

Government cancels after the 72 hour notification window; then the contract may invoice for one (1) night for the amount of rooms ordered.

e. FLETC students shall be allowed early/late check-in and check-out without incurring any penalty or additional cost to the Government.

f. The Contractor is required to verify the occupant(s) FLETC identification badge for class name and number upon check-in. The Contractor shall not make copies of the student badges or any other ID (driver’s licenses, etc.). However, the Contractor is allowed to make copies of the “Check-in Information” sheet. If the Contractor allows the occupant to check in without verification of the class name and number and the occupant is unauthorized, the FLETC will not be responsible for the reimbursement of the cost of the hotel/motel/apartment services.

g. The day after check-in the Contractor shall submit to the COR via email the name(s) of any occupant(s) who has/have checked into the hotel/motel. This information is to be captured on the summary sheet (Section J, Attachment 2). The contractor shall continue to provide updates to the guests check-in and out throughout the scheduled time of the class’s arrival and departure, as well as all room assignment changes, etc. The information provided shall include a confirmation of the number of rooms actually being occupied by FLETC guests.

h. The Contractor shall notify the COR within 24 hours when a FLETC occupant departs early. If a room is discovered empty by housekeeping or other hotel staff, the hotel/motel is obligated to check with the COR to determine if check-out is required. The hotel/motel will submit an email to indicate early check-out of guests.

Exceptions will be if the COR has previously notified the Contractor of the early departure date.

i. The Government will only pay for the actual nights that occupants were in residence at the hotel/motel. The only exception is when there is a “no show.” Hotels may invoice for “no shows” for one night. “No shows” must be annotated on the summary sheet. Accurate summary sheets signed by the individual occupant(s) at check-in and check-out shall be attached to all invoices. Summary sheets will be compared to the invoice and used to validate each invoice.

j. Hotels/Motels/Apartments are authorized to release rooms/apartments reserved for FLETC occupants that are considered “No Shows” the day after check-in. The

Contractor shall not release the room/apartment prior to notifying the Contracting Officer and/or Contracting Officer Representative.

k. The Government shall not be liable for damages caused by the persons occupying the rooms covered under this contract, or any other expense incurred by these persons other than those prescribed in the provisions of this contract. The Contractor shall be responsible for notifying the COR if damages occur and are found prior to checkout. The Contractor is responsible for obtaining payment from each individual for incidentals such as long distance phone calls, room service, laundry services, damages, any unauthorized guests, etc.

l. The Government will not be responsible for the cost of any extra-nights lodging incurred by the occupants arriving earlier than the contracted arrival day or departing later than the contracted departure date unless notified and approved by the CO in advance. The Government will not be responsible for additional occupancy charges or fees incurred by the occupant or guests or family of the occupants.

NOTE: The COR for this acquisition is Angel (Tony) Melendez.

1.3 Pest Control

a. The Contractor shall provide pest control services for all rooms occupied by Government guests at least once per month and/or when requested by the Government during the duration of the guest’s stay. Notification shall be provided to occupant(s) prior to monthly spraying, and/or after Government request(s) for special spraying has been accomplished. Contractor shall provide a copy of the Pest Control Record to the CO and/or COR upon request.

b. All pest control companies and their employees shall be licensed and certified in accordance with the “Georgia Structural Pest Control Act,” Chapter 620-3.

The Contractor shall use only those pesticides that comply with the Federal Insecticide, Fungicide and Rodenticide Act (7 U.S.C.135 et seq.) as amended by the Federal

Environmental Pesticide Control Act of 1972, Public Law 92-526 (86 Stat. 973).

52.212-1 Instructions to Offerors - Commercial Items. (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition are

721110, $32.5 million.

(b) Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on form ATTACHMENT 1 – HOTEL SERVICES AND PRICES.

The offeror’s proposal shall include contractor’s name, contractor’s address, DUN#, point of contact (POC), POC phone number, hotel rates, numbers of rooms, dates of available, and reps and certs or the statements as indicated in 52.212-3. Offeror Representations and

Certifications – Commercial Items. It is preferred that a list of available dates is submitted instead of the actual class date ranges as indicated on the table within this solicitation, due to the possibility of splitting classes. Offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their proposal to be determined unacceptable.

Offerors shall submit an electronic copy of its proposals via email to

Sheila.Henley@fletc.dhs.gov with a cc to Erin.Wofford@fletc.dhs.gov, using WinZip software, or Windows compatible compression software, no later than Thursday, AUGUST 18, 2016, 2:00 p.m. All submissions shall include solicitation number

HSFLGL-16-Q-00413, in the subject line of the e-mail. Mail offers can be sent to the following address: Federal Law Enforcement Training Center; Attn: Sheila Henley, PRO, Bldg. 93; 1131 Chapel Crossing Road; Glynco, GA 31524. NOTE: If you plan to have your offer delivered note that FLETC is a secure facility. You will have to report to

Building 1 to receive a visitor badge. This can take several minutes to accomplish.

Allow for proper time.

52.212-2 Evaluation-Commercial Items - The provision at 52.212-2 Evaluation-

Commercial Items applies to this acquisition. Addendum: All attempts to lodge students with the multiple IDIQ contract holders will be made. However, it is expected that the contract holders will not be able to accommodate all students arriving in SEPTEMBER.

These students will be housed using this RFQ. All offers will be evaluated based on meeting the location restriction (Brunswick, Darien, the Islands, Kingsland, etc.) and the requirements listed below. This may warrant a hotel inspection from a Government staff member. If the hotel meets the minimum requirements; then offers will be evaluated based on location, availability and then price.

52.212-3. Offeror Representations and Certifications – Commercial Items (MAR

2015) - All offerors are to include a complete copy of the provisions at 52.212-3 Offeror

Representations and Certifications – Commercial Items unless this information is listed in your SAM registration. Then a statement written, on the form ATTACHMENT 1 -

HOTEL SERVICES and PRICES, that this information is listed in SAM will be acceptable.

mailto:Sheila.Henley@fletc.dhs.gov mailto:Erin.Wofford@fletc.dhs.gov

52.212-4, Contract Terms and Conditions – Commercial Item (May 2015) applies to this acquisition.

52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (MAR 2016) applies to this acquisition with the following clauses being selected:

_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier

Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_X__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-

Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31

U.S.C. 6101 note).

_X__ (9) 52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

_X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies

(Jan 2014) (E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X__ (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

_X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(29 U.S.C. 793).

_X__ (32) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

_X__ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging

Equipment (Jun 2014) (E.O.s 13423 and 13514

_X__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec

2007) (42 U.S.C. 8259b).

_X__ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

_X__ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_X__ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade

Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19

U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-

302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

_X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

(E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_X__ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award

Management (Jul 2013) (31 U.S.C. 3332).

_X__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

ATTACHMENT 1 - HOTEL SERVICES AND PRICES

CONTRACTOR BUSINESS NAME:

CONTRACTOR DOING BUSINESS AS (OR FOR)

COMPLETE ADDRESS:

DUN#

POINT OF CONTACT:

TELEPHONE:

ITEM DESCRIPTION

HOTEL

RATE

ROOMS

AVAILABLE

DATES

AVAILABLE

SINGLE

OCCUPANCY

DOUBLE

OCCUPANCY

SIGNATURE, TITLE, DATE