Combined_Synopsis_Solicitation_HSFE40-17-Q-0077.pdf

Solicitation Number: HSFE70-17-Q-0077

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The solicitation number is HSFE70-17-Q-0077 and is issued as a Request for Quotation (RFQ). Under this requirement, Federal Emergency Management Agency (FEMA) intends to award a commercial, Firm Fixed Price (FFP) contract.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86. The applicable North American Industry Classification Standard (NAICS) code is 721110. The small business size standard is $32.5M. This is an unrestricted acquisition.

4. FEMA intends to purchase the below contract line items:

CLIN Description of Supplies/Services Quantity Unit Price (per night)

Total Price

0001 Firm Fixed Price – Hotel Rooms (Single Occupancy) Week: 10/1/17 – 10/7/17 (6 nights)

0002 Firm Fixed Price – Hotel Rooms (Single Occupancy) Week: 10/8/17 – 10/14/17 (6 nights)

0003 Firm Fixed Price – Hotel Rooms (Single Occupancy) Week: 10/15/17 – 10/21/17 (6 nights)

0004 Firm Fixed Price – Hotel Rooms (Single Occupancy) Week: 10/22/17 – 10/28/17 (6 nights)

1001 OPTION FFP – Hotel Rooms (Single Occupancy) Week: 10/29/17 – 11/4/17 (6 nights)

TBD

2001 OPTION FFP – Hotel Rooms (Single Occupancy) Week: 11/5/17 – 11/11/17

TBD

3001 OPTION FFP – Hotel Rooms (Single Occupancy) Week: 11/12/17 – 11/18/17

TBD

4001 OPTION FFP – Hotel Rooms (Single Occupancy) Week: 11/19/17 – 11/25/17

TBD

5. Description of requirements for the items to be acquired: Federal Emergency Management Agency (FEMA) has a requirement to acquire hotel rooms for up to a total of 480 rooms within the period of performance. The lodging is needed for Federal personnel training in Emmitsburg, Maryland and deploying to assist in Hurricane Harvey and Irma recovery operations.

The period of performance is October 1 – 28, 2017 with four (4) weekly options.

The attached Statement of Work (SOW) contains details.

6. Delivery, Inspection, Acceptance and FOB Point – N/A.

7. PROVISIONS AND CLAUSES:

The hotel must be in compliance with the Hotel & Motel Fire Safety Act of 1990.

https://www.gsa.gov/travel/plan-book/per-diem-rates/fire-safe-hotels

All referenced FAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/vffar1.htm and HSAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/VFHSARA.HTM.

a. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference.

b. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical;

(2) Price.

The Government intends to award a single or multiple commercial purchase order(s) resulting from this solicitation to the lowest priced, technically acceptable responsible offeror(s). If multiple purchase orders need to be awarded, then the cluster of hotels located near each other would be the primary factor in determining the awards. The factors identified above will be the evaluation factors used to evaluate all offers received. Quotes must be specific in details and clearly identify all the government requirements.

c. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with their offer. Also in https://www.gsa.gov/travel/plan-book/per-diem-rates/fire-safe-hotels accordance with the clause, all prospective offerors must be actively registered in the System for Awards Management (SAM) prior to award.

d. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference.

e. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, apply:

• 52.233-3 Protest After Award (AUG 1996);

• 52.222-50 Combating Trafficking in Persons;

• 52.222-3 Convict Labor (June 2003);

• 52.222-21 Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal

Opportunity (Apr 2002);

• 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam

Era, and Other Eligible Veterans (Dec 2001);

• 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998);

• 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the

Vietnam Era, and Other Eligible Veterans (Dec 2001);

• 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration

(Oct 2003).

8. Quotes must include company name, company DUNS/CAGE number, and point of contact information.

9. The Defense Priorities and Allocation System (DPAS) applies to this acquisition.

10. All responsible sources should submit quotes to Monique Park via e-mail:

Monique.park@fema.dhs.gov by Tuesday, September 19, 2017, 11:00AM EST.

Technical and/or administrative questions must be submitted in writing to Monique.park@fema.dhs.gov no later than 12:00 PM EST, Monday, September 18, 2017.

Individual responses will not be given. Responses to all inquiries will be published by amendment to the solicitation and posted to FedBizOpps. Inquiries and information received after the established deadline will only be answered/addressed if considered essential to the requirement and in the best interest of the Government.

11. Further details regarding the requirement can be found in the attachments:

a. Statement of Work (SOW)

b. Proposal Instructions and Evaluation Criteria